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<p class="MsoNormal"><span style="color:#1F497D">Good morning, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please see answers below,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">FYI<br>
Jim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Script MT Bold";color:#1F497D">James L. Szatkowski, P.E., F.NSPE<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Deputy Director <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">208-373-7210<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">208-373-7213 fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Agencyitmanagers [mailto:agencyitmanagers-bounces@admws.idaho.gov]
<b>On Behalf Of </b>agencyitmanagers@admws.idaho.gov<br>
<b>Sent:</b> Wednesday, October 4, 2017 1:58 PM<br>
<b>To:</b> IT Managers (agencyitmanagers@admws.idaho.gov)<br>
<b>Subject:</b> [Agencyitmanagers] IM/Texting Use<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’d like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please take a few minutes to answer the following questions:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">1.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Has your department/agency implemented IM/texting? If so:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Jabber?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-9.0pt"><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>i.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>On-Premises?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-9.0pt"><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>ii.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Hosted by other state agency (OCIO)?<span style="color:#1F497D"><- Yes, installed. Not used.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Microsoft?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-9.0pt"><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>i.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>On-Premises?<span style="color:#1F497D"><-installed (both 2007 and 2010 ver)</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-9.0pt"><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>ii.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Office 365?<span style="color:#1F497D"><- planned roll out by OCIO in next month or two</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">c.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Other?<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">2.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Does your agency have a policy on logging IM/texts?<span style="color:#1F497D"> <- No</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Yes<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>No<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">3.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Are logs kept of IM/texts? If so, are they:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Stored and managed centrally on a server?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Stored centrally, individually for each user?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">c.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Stored on each user’s hard drive?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">d.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Other?<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">4.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria?<span style="color:#1F497D"><-no</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Yes<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>No<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">5.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>How long are logs of IM/texts retained?<span style="color:#1F497D"><-not, or application default</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Specific time determined by agency<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Application default <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">c.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Forever, until deleted by end-user<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">6.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Is your agency federated with other state agencies or external entities?<span style="color:#1F497D"><-?</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">a.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Other State Agencies<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">b.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>Other State Agencies and External Entities<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in">c.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>No<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">7.<span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response?<span style="color:#1F497D"><- we have no policies on IM/Texting.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you for your time. I appreciate it!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Greg Mathias<o:p></o:p></p>
<p class="MsoNormal">IDWR<o:p></o:p></p>
<p class="MsoNormal">208-287-4888<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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