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<p class="MsoNormal">Thanks, Sheena, indeed we do. I have included my thoughts below.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">Do you use PayScale?<o:p></o:p></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">Yes, it was in place before I arrived at the state in April 2018. I’ve used similar systems before now; this is my first time with PayScale’s product. We are in year 3 of our current contract with
them. I expect to renew it.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">How did you change past processes to accommodate this tool?<o:p></o:p></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">Up until 2018, it had been used here to load a variety of surveys and only 28 benchmark jobs were identified and formally matched/market-priced out of 1,400 job classifications.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">In 2019-20, we began to focus on increasing the benchmarks and now have over 600 benchmark jobs market priced in this system representing about 70% of all positions.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">The other 800 non-benchmarks, representing the remaining 30% of positions, are slotted but we are continuing to identify market data to further increase benchmark matches in 2020-21.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">We sought to ensure benchmark representation in every agency, every job family, and every pay grade. We also asked our agencies to identify hard-to-fill jobs and key/critical jobs where market data
was needed for decision-making.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">We analyzed survey utilization to identify gaps and purchased/participated in additional surveys, and abandoned others (unless they were from NCASG colleagues, of course), based on that gap analysis
and our survey budget. We remain skeptical of loading “association surveys” and PayScale’s own “company-sourced” data.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">We don’t force matches but we do seek to have between 2 and 5 valid survey matches sourced from different surveys for each benchmark.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">We have automated feeds of position/employee files from our HRIS to PayScale. We retain control of the Job files in OSHR because that works better with our processes. PayScale will work with you on
the file feeds, or doing mass changes with you if you need them to. Very good support delivered with their product.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l6 level1 lfo6">Their commitment for loading surveys for us is a ten day turnaround; it is normally less.<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3">Do you have any advice for a government entity that may be looking to implement this tool?<o:p></o:p></li></ol>
<ul style="margin-top:0in" type="square">
<li class="MsoListParagraph" style="mso-list:l7 level1 lfo10">Up until this calendar year, we did not utilize the full functionality of the system. We used their online training courses to learn different features, but we felt a strong need for in-person training
by PayScale. We worked with them to develop a basic/intermediate training program for us and our entire team participated in that training on site (pre-COVID). It opened us up to many more possibilities for using the system without fear of mismanaging our
data. I highly recommend the in-person training. The trainer, like the support we’ve always received from PayScale, is great.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l7 level1 lfo10">We are now using the system to model and build new pay plans/salary structures.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l7 level1 lfo10">We are seeking to budget for the advanced in-person training (post-COVID) to grow even deeper in our use of the MarketPay system (tableau reporting tool, equity analysis, etc.). It is a very robust
analytical tool and we know we are not yet using it to its full potential.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l7 level1 lfo10">Our team first approached it from different technology knowledge levels; i.e., only a few using it. Now I see every team member moving up in their comfort zone with their market data analysis roles.
I expect them to use that system in their agency consultations in sharing trends and conveying classification recommendations/decisions.<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l7 level1 lfo10">We tend to create monster Excel files; I can see a future where we do most of that work in MarketPay.
<o:p></o:p></li></ul>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.25in">4. Has this tool been a good investment?<o:p></o:p></p>
<ul style="margin-top:0in" type="square">
<li class="MsoListParagraph" style="mso-list:l1 level1 lfo11">Absolutely. And no, I do not own stock in the company, have relatives who work for PayScale, or any other personal/professional relationship with them.
<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo11">My only criticism is in a pricing practice for loading surveys that we experienced last year. We were invoiced for loading a vendor’s survey suite as one survey, but another vendor’s suite was invoiced
for each of the six surveys in the suite. I fully expected the latter, so I didn’t raise flags about the former or the seeming inconsistency. Waiting to see how that is handled this year.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Sheena Buffi <Sheena.Buffi@dhr.idaho.gov>
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<b>Sent:</b> Thursday, June 18, 2020 11:59 AM<br>
<b>To:</b> Rena Bigby <Rena.Bigby@omes.ok.gov>; Meghan Connor <meghan.connor2@wyo.gov>; dhr_ncasg_survey_list@admws.idaho.gov<br>
<b>Subject:</b> Re: [NCASG] [EXTERNAL] NCASG Member PayScale Usage<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt;background:#00CCFF"><b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:yellow">CAUTION:</span></b><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black"> External email.
Do not click links or open attachments unless you verify. Send all suspicious email as an attachment to
</span><span style="color:black"><a href="mailto:report.spam@nc.gov"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:red">report.spam@nc.gov</span></a></span><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Good Morning Meghan & Rena’,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Idaho does not use PayScale. But if I remember correctly, Joe in North Carolina does. :)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><sub><span style="font-size:16.0pt;color:#00B0F0">Sheena Buffi</span></sub></b><sub><span style="font-size:16.0pt;color:black"> // Compensation Manager
</span></sub><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><sub><span style="font-size:16.0pt;color:black">Idaho Division of Human Resources</span></sub></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><sub><span style="font-size:16.0pt;color:black">304 North 8th Street
</span></sub><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><sub><span style="font-size:16.0pt;color:black">P.O. Box 83720 // Boise, Idaho 83720-0066</span></sub><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><sub><span style="font-size:16.0pt;color:black">office: 208.854.3086 // email:
</span></sub><a href="mailto:sheena.buffi@dhr.idaho.gov"><sub><span style="font-size:16.0pt">sheena.buffi@dhr.idaho.gov</span></sub></a><sub><span style="font-size:16.0pt;color:black">
</span></sub><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:black"><img border="0" width="216" height="32" style="width:2.25in;height:.3333in" id="Picture_x0020_2" src="cid:image001.png@01D64574.E1B162F0" alt="DHR"></span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Ashleigh
Lopez, Chief Learning Officer, </span></i><a href="mailto:ashleigh.lopez@dhr.idaho.gov"><i><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:blue">ashleigh.lopez@dhr.idaho.gov</span></i></a><i><span style="font-size:9.0pt;font-family:"Calibri",sans-serif">.<span style="color:#1F497D">
<o:p></o:p></span></span></i></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Rena Bigby <</span><a href="mailto:Rena.Bigby@omes.ok.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rena.Bigby@omes.ok.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">>
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<b>Sent:</b> Thursday, June 18, 2020 9:54 AM<br>
<b>To:</b> Meghan Connor <</span><a href="mailto:meghan.connor2@wyo.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">meghan.connor2@wyo.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">>;
</span><a href="mailto:dhr_ncasg_survey_list@admws.idaho.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dhr_ncasg_survey_list@admws.idaho.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br>
<b>Subject:</b> Re: [NCASG] [EXTERNAL] NCASG Member PayScale Usage<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Good morning! Oklahoma recently came to an agreement with Payfactors. We have our kickoff meeting next week. I am interested to see other states’ responses to
your questions. Thank you and good luck!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Thank you,
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">Rena’ Bigby, IPMA-SCP | Director of Classification and Compensation</span></b><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Human Capital Management | Office of Management and Enterprise Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">p. 405-522-6109<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="color:black"><a href="https://urldefense.com/v3/__https:/oklahoma.gov/__;!!HYmSToo!LwW8xYB_GZMZ3kVk-vps2-341ixaEF1gZihPu_8tmHmBKUwXE0E65HTgDA_aNZp4$" target="_blank"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:blue;border:none windowtext 1.0pt;padding:0in">Oklahoma.gov</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
[oklahoma.gov]</span></a></span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in"> | </span><span style="color:black"><a href="https://urldefense.com/v3/__http:/omes.ok.gov/__;!!HYmSToo!LwW8xYB_GZMZ3kVk-vps2-341ixaEF1gZihPu_8tmHmBKUwXE0E65HTgDN4CotEk$" target="_blank"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:blue;border:none windowtext 1.0pt;padding:0in">omes.ok.gov</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
[omes.ok.gov]</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><img border="0" width="176" height="56" style="width:1.8333in;height:.5833in" id="Picture_x0020_1" src="cid:image002.png@01D64574.E1B162F0" alt="cid:e619dfc0-7eb0-42b8-9065-e08357e75578"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Meghan Connor <</span><a href="mailto:meghan.connor2@wyo.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">meghan.connor2@wyo.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">>
<br>
<b>Sent:</b> Thursday, June 18, 2020 8:49 AM<br>
<b>To:</b> </span><a href="mailto:dhr_ncasg_survey_list@admws.idaho.gov"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dhr_ncasg_survey_list@admws.idaho.gov</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br>
<b>Subject:</b> [EXTERNAL] [NCASG] NCASG Member PayScale Usage<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Good morning, <o:p></o:p></p>
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<p class="MsoNormal">Wyoming is considering the addition of PayScale as a compensation tool but wanted to reach out for some advice first: <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">1. Do you use PayScale? <o:p></o:p></p>
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<p class="MsoNormal">2. How did you change past processes to accommodate this tool? <o:p></o:p></p>
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<p class="MsoNormal">3. Do you have any advice for a government entity that may be looking to implement this tool? <o:p></o:p></p>
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<p class="MsoNormal">4. Has this tool been a good investment?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you for your time, <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Meghan <br clear="all">
<o:p></o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal">Meghan Connor<o:p></o:p></p>
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<p class="MsoNormal">Compensation Coordinator <o:p></o:p></p>
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<p class="MsoNormal">Department of Administration and Information <o:p></o:p></p>
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<p class="MsoNormal">2001 Capitol Ave. Rm 124<o:p></o:p></p>
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<p class="MsoNormal">Cheyenne, WY 82002<o:p></o:p></p>
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<p class="MsoNormal"><br>
<br>
E-Mail to and from me, in connection with the transaction <br>
of public business, is subject to the Wyoming Public Records <br>
Act and may be disclosed to third parties.<o:p></o:p></p>
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Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official.<br>
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