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<p class="MsoNormal">Hi Doug,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In Louisiana, we do not operate on a step system. All new hires start at the minimum unless one of the provisions of Rule 6.5 applies. Two of the most often used provisions are 6.5(b) for Special Entrance Rates and 6.5(g) for Extraordinary
Qualifications.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">SERs are approved by State Civil Service and must be based on documented recruiting and/or retention difficulties. Most SERs tend to fall in between the minimum and 1<sup>st</sup> quartile of the pay range.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">6.5(g) allows an appointing authority to hire an individual between the minimum and midpoint of the pay range if the applicant possesses qualifications above the minimum quals. Requests above the midpoint must come to State Civil Service
for approval. We have put together some guidelines for use in our <a href="https://protect-us.mimecast.com/s/0eEKC730yXhEQAGDU8HQNE?domain=civilservice.louisiana.gov">
Compensation Administration Guide</a>. Here is a snip, below.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="715" height="281" style="width:7.4513in;height:2.9305in" id="Picture_x0020_1" src="cid:image008.jpg@01D82E57.7D165E40"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Let me know if I may assist with any further questions?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-left:3.7pt"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Janelle Haynsworth, CCP
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:3.7pt"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Compensation Program Manager<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:3.7pt"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">Louisiana State Civil Service<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:3.7pt"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D">225.342.8266<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:3.7pt"><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#1F497D"><a href="mailto:janelle.haynsworth@la.gov"><span style="color:#1F497D">janelle.haynsworth@la.gov</span></a></span><span style="font-family:"Century Gothic",sans-serif;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:3.7pt"><a href="https://protect-us.mimecast.com/s/jp8eC82NzEHOz6NoS1qmMM?domain=civilservice.louisiana.gov/"><span style="font-family:"Century Gothic",sans-serif;color:#1F497D;text-decoration:none"><img border="0" width="38" height="36" style="width:.3958in;height:.375in" id="Picture_x0020_7" src="cid:image002.png@01D82E57.7D0F3250" alt="cid:image001.png@01D3C5B9.95C56680"></span></a><span style="font-family:"Century Gothic",sans-serif;color:#1F497D">
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<p class="MsoNormal"><b>From:</b> Pine, Doug <Doug.Pine@vermont.gov> <br>
<b>Sent:</b> Sunday, February 27, 2022 6:52 PM<br>
<b>To:</b> dhr_ncasg_survey_list@admws.idaho.gov<br>
<b>Subject:</b> [NCASG] Establishing new hire starting rate<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-family:"Calibri",sans-serif;color:#E00000">EXTERNAL EMAIL:</span></strong><span style="color:#E00000"> Please do not click on links or attachments unless you know the content
is safe.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">Hello –<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">A policy/procedural question instead of a salary survey for a change.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">We're interested in how you set the salary for a new hire. Of course, that sounds simple but we run a very much legacy classification/compensation system (we're working on it!) We have a
single pay chart and new hires come in at step 1 of the pay grade to which the job is assigned. We do have a “<a href="https://protect-us.mimecast.com/s/5WisClYgk7IOA2RQSgSinU?domain=urldefense.proofpoint.com">hire
into range” policy</a> that allows us to bring someone in at a step higher than 1 if the hiring department can meet the criteria within the hire into range policy, which is very old.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">I poked around and found some policies that are similar and again they are mostly with systems that have traditional grade and step pay charts.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">What is becoming increasingly apparent is that we have disparities. So applicants who know about this policy may negotiate for a hire into range and those who don't know about it assume that
the starting rate that we publish is “the number.” It has been suggested by our legal folks that some groups may be less likely because of cultural norms to negotiate or advocate for themselves. Some of our hiring managers don't disclose that there's even
an option while others do. So we're trying to look at this from an equity standpoint.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">Also in our current labor market it simply makes no sense to bring someone in with a significant amount of experience at the beginning of the range.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">So what is your policy on establishing the rate for a new hire? Is there flexibility and if so how is that administered? Or is it similar to the process that we have which is to assume hire
at step 1 (or the minimum of the range) and anything above that is an exception that requires higher approval. Have other people dealt with the equity issue?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato">Thanks, <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:Lato"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy">Douglas Pine, Ph.D., Deputy Director, HR Operations<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy">Talent Acquisition Services|Compensation|Workforce Analysis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy">Department of Human Resources<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy">120 State Street, Montpelier, VT 05620-2505<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy">(802) 828 -1513 (voice)</span><span style="font-family:"Palatino Linotype",serif;color:navy"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy"><a href="https://protect-us.mimecast.com/s/1_q9Cn5kmOflK798FPkZcH?domain=urldefense.proofpoint.com"><span style="color:blue">www.humanresources.vermont.gov</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy"><a href="https://protect-us.mimecast.com/s/tj_TCo2lnyHlBr2OFEwDdJ?domain=urldefense.proofpoint.com"><span style="color:blue">Find
Me on LinkedIn</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">This is our shot, Vermont!
</span></b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:black">Everyone age 5 and older is now eligible for a COVID-19 vaccine. Sign up for your shot today at </span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif"><a href="https://protect-us.mimecast.com/s/Yuo4CqxnpZtLz8YqUWhS1s?domain=urldefense.proofpoint.com" title="http://www.healthvermont.gov/MyVaccine">healthvermont.gov/MyVaccine</a>
or follow @healthvermont on <a href="https://protect-us.mimecast.com/s/8vvTCrkoq9Uw18QgU0ZkDa?domain=urldefense.proofpoint.com">
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:navy"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Palatino Linotype",serif;color:black">PLEASE NOTE: I am currently working remotely.<o:p></o:p></span></p>
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