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</strong><br/></div><hr></div>Good morning,</div><div><br></div><div>The State of West Virginia, Division of Personnel, Classification and Compensation section does not have a decentralized position review process where agencies handle their own position reviews and allocations/reallocations, with the exception that exempt agencies/positions are not classified by our agency. Prior to COVID-19, we used a very paper based system. However, the State of West Virginia moved to using Google and that has allowed us to do all of our reviews electronically. Our staff currently consists of the Assistant Director, a Manager (myself), three Specialists who review the Position Description Forms, and a Human Resources Assistant that sends out the determinations. The process:</div><div><br></div><div><ol><li>Once a Position Description Form is completed, an agency will send the form to our centralized Gmail inbox for processing. </li><li>It is assigned to a Specialist who then uses Google Sheets to track in our spreadsheet and Google Docs to complete a review of the Position Description Form. </li><li>The Specialist emails the recommendation and the Position Description Form to their second reviewer, who may be our Lead Specialist or the Manager. Using Google Docs, the second reviewer makes comments whether they agree or disagree. </li><li>The second reviewer then emails it to the Assistant Director who makes the final determination. Once a determination is made, it is sent to the Human Resources Assistant to send the determination via email to the appropriate agency. All is saved on our Google Drive for historical purposes. </li></ol></div><div><br></div><div>We would love it if you could share your results as we are always trying to find a more effective way to do our jobs!</div><div><br></div><div>Thanks,</div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><b><span style="margin:0px;padding:0px;border:0px;font:inherit;vertical-align:baseline;color:rgb(64,64,64)">Dori B. Sunderland, M.S.</span></b></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(89,89,89)">Human Resources Manager</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:9pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:gray">Classification and Compensation</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><span style="margin:15px 0px 0px;padding:0px;border:0px;font:inherit;vertical-align:baseline;color:inherit;width:74px;height:74px"></span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:9pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:gray">WV Division of Personnel</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">Phone</span></b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">:</span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(31,73,125);background-image:initial;background-position:initial;background-repeat:initial"> </span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(89,89,89);background-image:initial;background-position:initial;background-repeat:initial">304.414.0854</span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(31,73,125)"><br></span><b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">Address</span></b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">:</span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(31,73,125);background-image:initial;background-position:initial;background-repeat:initial"> </span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(89,89,89);background-image:initial;background-position:initial;background-repeat:initial">WV State Capitol Complex, Building 3, Suite 500</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(89,89,89);background-image:initial;background-position:initial;background-repeat:initial">1900 Kanawha Boulevard East</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(89,89,89);background-image:initial;background-position:initial;background-repeat:initial">Charleston, WV 25305</span></p><p style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif;color:rgb(32,31,30)"><b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">Website</span></b><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(64,64,64);background-image:initial;background-position:initial;background-repeat:initial">:</span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(31,73,125);background-image:initial;background-position:initial;background-repeat:initial"> </span><span style="margin:0px;padding:0px;border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;font-size:10pt;line-height:inherit;font-family:inherit;vertical-align:baseline;color:rgb(38,38,38)"><a href="https://protect-us.mimecast.com/s/ZUJGC1wNp4uLyAJVIGuutU?domain=personnel.wv.gov" rel="noopener noreferrer" style="margin:0px;padding:0px;border:0px;font:inherit;vertical-align:baseline;color:rgb(149,79,114)" target="_blank"><span style="margin:0px;padding:0px;border:0px;font:inherit;vertical-align:baseline;color:rgb(38,38,38);background-image:initial;background-position:initial;background-repeat:initial">www.personnel.wv.gov</span></a></span></p></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Mar 9, 2023 at 5:13 PM Reynolds, Kim <<a href="mailto:Kim.Reynolds@oa.mo.gov">Kim.Reynolds@oa.mo.gov</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg7528891389396234708">
<div lang="EN-US"><div><div style="color:rgb(0,0,0);font-size:12px;text-align:left;font-family:Helvetica,Arial,sans-serif"><strong><div style="border:1pt solid rgb(156,101,0);padding:0in;display:flex">
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<b><span style="font-size:10pt;color:rgb(156,101,0)">CAUTION: </span></b>
<b><span style="font-size:10pt;color:black">This email originated outside the State of Idaho network. Verify links and attachments BEFORE you click or open, even if you recognize and/or trust the sender. Contact your agency service desk with any concerns.
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">NCASG Colleagues –
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Good afternoon. The State of Missouri is exploring what other states have in place regarding the process for position reviews. Currently, our state has around 25,000 positions that fall
under our Uniform Classification and Pay System. Our centralized Classification and Compensation Team of four consultants reviews all position reviews that come through to determine if reallocation needs to occur. It is a very manual process of team member
routing documents to supervisor to appointing authority to agency HR to our team. Several years back, we had established what we called “delegated authority” where departments could handle their own position reviews for certain classifications.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">We are looking to see if there are more efficient ways for us to handle some of these processes. Could your state tell us – Does your state have a decentralized position review process
where agencies handle their own position reviews and allocations/reallocations?<u></u><u></u></span></p>
<p class="m_7528891389396234708MsoListParagraph"><u></u><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-family:"Calibri Light",sans-serif">If yes, we will likely want to connect with you to learn more!<u></u><u></u></span></p>
<p class="m_7528891389396234708MsoListParagraph"><u></u><span style="font-family:Symbol"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-family:"Calibri Light",sans-serif">If no, could you share with us how your state routes your position reviews? Is it an electronic form, through a software tool, etc.? As mentioned, we do not have an efficient
process in place for this. <u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Anything you are able to share is greatly appreciated.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Thanks, <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Segoe Script";color:rgb(46,116,181)">Kim Reynolds</span></b><span style="font-family:"Segoe Script";color:rgb(46,116,181)"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:"Segoe UI",sans-serif">State of Missouri | Office of Administration | Division of Personnel
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:"Segoe UI",sans-serif">(573) 751-1665
<span style="color:gray">| </span></span><a href="mailto:kim.reynolds@oa.mo.gov" target="_blank"><span style="font-size:10pt;font-family:"Segoe UI",sans-serif;color:blue">kim.reynolds@oa.mo.gov</span></a><u><span style="font-size:10pt;font-family:"Segoe UI",sans-serif;color:blue"><u></u><u></u></span></u></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:"Segoe UI",sans-serif">How did we do?
</span><a href="https://protect-us.mimecast.com/s/G3GIC2kNqWU0q25MiBmnds?domain=oacares.mo.gov" target="_blank"><span style="font-size:10pt;font-family:"Segoe UI",sans-serif;color:blue">https://oacares.mo.gov/feedback.html</span></a><span style="font-size:10pt;font-family:"Segoe UI",sans-serif"><u></u><u></u></span></p>
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