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<b><span style="font-size:10.0pt;color:#9C6500">CAUTION: </span></b>
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<p class="MsoNormal"><span style="color:#1F3864">Good morning, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">We have ten pay bands to which state classes are assigned. Non-higher education state agencies have delegated authority to classify and reclassify positions within pay bands 1-6. Classification and reclassification
of positions to pay bands 7-10 must be approved by the Division of State Human Resources (DSHR). Our office reviews a sample of delegated actions for each agency every one to two years.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">Agency HR staff send these requests to their assigned consultant in our office as attachments to emails. Currently consultants print, review, sign, and scan approved actions back to agencies as email attachments.
The approved documents are then uploaded into OnBase for electronic storage. We hope to move to a paperless process with electronic signature approval by consultants in the near future.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">Institutions of higher education have delegated authority to classify and reclassify all positions, regardless of pay band.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">Please reach out if you have additional questions, Kim.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">Thank you, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:#1F3864"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F3864">Cheryl Hinson, SPHR, SHRM-SCP<br>
Classification & Compensation Manager, Division of State Human Resources</span><span style="font-size:10.0pt;color:#1F497D"><br>
</span><span style="color:#1F497D"><br>
</span><b><span style="color:#0070CD">The South Carolina </span></b><span style="color:#0070CD"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#0070CD">Department of Administration<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#444444">8301 Parklane Road, Suite 220A, Columbia, SC 29223<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#444444">O: 803-896-5056<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F3864">C: 803-730-2926<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#0070CD">Lead.Collaborate.Innovate.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#0070CD"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><a href="https://protect-us.mimecast.com/s/4KlMC31XrwuWnkOxHgMG4c?domain=careers.sc.gov/"><b><span style="text-decoration:none"><img border="0" width="287" height="48" style="width:2.9916in;height:.5in" id="Picture_x0020_21" src="cid:image001.jpg@01D95725.24AF8770" alt="Careers email button"></span></b></a><b><span style="color:#0070CD"><o:p></o:p></span></b></p>
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CONFIDENTIALITY NOTICE: This e-mail and any files transmitted with it contain information from the South Carolina Department of Administration which may be confidential or privileged. It is intended solely for the use of the individual or entity to whom it
is addressed. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. Please notify the sender immediately if you have received this e-mail by mistake and delete this e-mail from your system and destroy all electronic
and hard copies of the communication, including attachments. Please note that any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the South Carolina Department of Administration.</span><span style="color:#1F3864"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Sunderland, Dori B <dori.b.sunderland@wv.gov> <br>
<b>Sent:</b> Tuesday, March 14, 2023 9:07 AM<br>
<b>To:</b> Reynolds, Kim <Kim.Reynolds@oa.mo.gov><br>
<b>Cc:</b> Roehl, Terrence <Terrence.Roehl@oa.mo.gov>; NCASG Surveys (dhr_ncasg_survey_list@admws.idaho.gov) <dhr_ncasg_survey_list@admws.idaho.gov><br>
<b>Subject:</b> [External] Re: [NCASG] NCASG: Decentralized Classification and Position Reviews<o:p></o:p></p>
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<b><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#9C6500">CAUTION:
</span></b><b><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">This email originated outside the State of Idaho network. Verify links and attachments BEFORE you click or open, even if you recognize and/or trust the sender. Contact
your agency service desk with any concerns. </span></b><b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal">Good morning,<o:p></o:p></p>
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<p class="MsoNormal">The State of West Virginia, Division of Personnel, Classification and Compensation section does not have a decentralized position review process where agencies handle their own position reviews and allocations/reallocations, with the exception
that exempt agencies/positions are not classified by our agency. Prior to COVID-19, we used a very paper based system. However, the State of West Virginia moved to using Google and that has allowed us to do all of our reviews electronically. Our staff currently
consists of the Assistant Director, a Manager (myself), three Specialists who review the Position Description Forms, and a Human Resources Assistant that sends out the determinations. The process:<o:p></o:p></p>
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Once a Position Description Form is completed, an agency will send the form to our centralized Gmail inbox for processing. <o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
It is assigned to a Specialist who then uses Google Sheets to track in our spreadsheet and Google Docs to complete a review of the Position Description Form. <o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
The Specialist emails the recommendation and the Position Description Form to their second reviewer, who may be our Lead Specialist or the Manager. Using Google Docs, the second reviewer makes comments whether they agree or disagree. <o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
The second reviewer then emails it to the Assistant Director who makes the final determination. Once a determination is made, it is sent to the Human Resources Assistant to send the determination via email to the appropriate agency. All is saved on our Google
Drive for historical purposes. <o:p></o:p></li></ol>
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<p class="MsoNormal">We would love it if you could share your results as we are always trying to find a more effective way to do our jobs!<o:p></o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p style="margin:0in"><b><span style="color:#404040;border:none windowtext 1.0pt;padding:0in">Dori B. Sunderland, M.S.</span></b><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"inherit",serif;color:#595959;border:none windowtext 1.0pt;padding:0in">Human Resources Manager</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:9.0pt;font-family:"inherit",serif;color:gray;border:none windowtext 1.0pt;padding:0in">Classification and Compensation</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:9.0pt;font-family:"inherit",serif;color:gray;border:none windowtext 1.0pt;padding:0in">WV Division of Personnel</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">Phone</span></b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">:</span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#1F497D;border:none windowtext 1.0pt;padding:0in"> </span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#595959;border:none windowtext 1.0pt;padding:0in">304.414.0854</span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#1F497D;border:none windowtext 1.0pt;padding:0in"><br>
</span><b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">Address</span></b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">:</span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#1F497D;border:none windowtext 1.0pt;padding:0in"> </span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#595959;border:none windowtext 1.0pt;padding:0in">WV
State Capitol Complex, Building 3, Suite 500</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"inherit",serif;color:#595959;border:none windowtext 1.0pt;padding:0in">1900 Kanawha Boulevard East</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"inherit",serif;color:#595959;border:none windowtext 1.0pt;padding:0in">Charleston, WV 25305</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">Website</span></b><span style="font-size:10.0pt;font-family:"inherit",serif;color:#404040;border:none windowtext 1.0pt;padding:0in">:</span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#1F497D;border:none windowtext 1.0pt;padding:0in"> </span><span style="font-size:10.0pt;font-family:"inherit",serif;color:#262626;border:none windowtext 1.0pt;padding:0in"><a href="https://protect-us.mimecast.com/s/Yi9iC5y4wLFwBJ2RUyBxaL?domain=gcc02.safelinks.protection.outlook.com" target="_blank"><span style="color:#262626">www.personnel.wv.gov</span></a></span><span style="color:#201F1E"><o:p></o:p></span></p>
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<p class="MsoNormal">On Thu, Mar 9, 2023 at 5:13 PM Reynolds, Kim <<a href="mailto:Kim.Reynolds@oa.mo.gov">Kim.Reynolds@oa.mo.gov</a>> wrote:<o:p></o:p></p>
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<b><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:#9C6500">CAUTION:
</span></b><b><span style="font-size:10.0pt;font-family:"Helvetica",sans-serif;color:black">This email originated outside the State of Idaho network. Verify links and attachments BEFORE you click or open, even if you recognize and/or trust the sender. Contact
your agency service desk with any concerns. </span></b><b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">NCASG Colleagues –
</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Good afternoon. The State of Missouri is exploring what other states have in place regarding the process for position reviews.
Currently, our state has around 25,000 positions that fall under our Uniform Classification and Pay System. Our centralized Classification and Compensation Team of four consultants reviews all position reviews that come through to determine if reallocation
needs to occur. It is a very manual process of team member routing documents to supervisor to appointing authority to agency HR to our team. Several years back, we had established what we called “delegated authority” where departments could handle their own
position reviews for certain classifications.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">We are looking to see if there are more efficient ways for us to handle some of these processes. Could your state tell us –
Does your state have a decentralized position review process where agencies handle their own position reviews and allocations/reallocations?</span><o:p></o:p></p>
<p class="m7528891389396234708msolistparagraph"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-family:"Calibri Light",sans-serif">If yes, we will likely want to connect with you to learn more!</span><o:p></o:p></p>
<p class="m7528891389396234708msolistparagraph"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span><span style="font-family:"Calibri Light",sans-serif">If no, could you share with us how your state routes your position reviews? Is it an electronic form, through a software tool, etc.? As mentioned, we do not have an efficient process in place for this.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Anything you are able to share is greatly appreciated.</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Calibri Light",sans-serif">Thanks, </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-family:"Segoe Script";color:#2E74B5">Kim Reynolds</span></b><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif">State of Missouri | Office of Administration | Division of Personnel
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif">(573) 751-1665
<span style="color:gray">| </span></span><a href="mailto:kim.reynolds@oa.mo.gov" target="_blank"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif">kim.reynolds@oa.mo.gov</span></a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif">How did we do?
</span><a href="https://protect-us.mimecast.com/s/Upo4C730yXhnDgwyTq_KOi?domain=gcc02.safelinks.protection.outlook.com" target="_blank"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif">https://oacares.mo.gov/feedback.html</span></a><o:p></o:p></p>
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