<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=us-ascii"><meta name=Generator content="Microsoft Word 14 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
font-family:"Calibri","sans-serif";}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:400298967;
mso-list-type:hybrid;
mso-list-template-ids:-1295977412 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1
{mso-list-id:543061980;
mso-list-template-ids:-204410280;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>It is time to start the insurance renewal process involving the State’s April 1, 2013 to April 1, 2014 Aviation and Foreign Liability insurance policies. Please open and view the two attached cover letters for additional information. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>After viewing the cover letters: <o:p></o:p></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='mso-list:l0 level1 lfo3'>Please log into the Risk Management Information System (<b>RMIS</b>), (<i>Refer to the RMIS Agency User Manual, if necessary</i>) <o:p></o:p></li><li class=MsoNormal style='mso-list:l0 level1 lfo3'>Select the applicable line of insurance coverage. <o:p></o:p></li><li class=MsoNormal style='mso-list:l0 level1 lfo3'>After entering into the applicable insurance screen, click on the <b><span style='font-size:12.0pt'>2014 Fiscal Year</span></b><span style='font-size:12.0pt'> </span>drop down. <o:p></o:p></li><li class=MsoNormal style='mso-list:l0 level1 lfo3'>Then click<b> “GET ALL”</b> which opens the various data input fields. <o:p></o:p></li><li class=MsoNormal style='mso-list:l0 level1 lfo3'>Then add all applicable Aviation Charter trips <u>which occurred in calendar year 2012</u>; and Foreign Trips that <u>will occur between April 1, 2013-April 1, 2014</u> (don’t forget to click the “<b>ADD</b>” button after entering the data for each trip, then confirm the trip migrated to the <b>GRID</b> at bottom of the entry screen). <o:p></o:p></li><li class=MsoNormal style='mso-list:l0 level1 lfo3'>When finished entering the annual renewal data into each of the coverage screens, click the “<b>Send to Risk Management</b>” button.<o:p></o:p></li></ol><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If one or both lines of coverage are not applicable to your agency, simply enter into each of the coverage screens and click the “<b>not applicable</b>” button, then click the “<b>Send to Risk Management</b>” button as proof that the coverage is declined. The process will then be complete. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If you have not been trained to use RMIS, or simply need a refresher, please call me at 332-1872 or Kristie Fields at 332-1869. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Please respond, using RMIS, by no later than <b><span style='font-size:12.0pt;color:red'>FEBRUARY 19, 2013</span></b>. <span style='color:red'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you!<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Joan Compton, Risk Management Analyst</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>State of Idaho</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Idaho Department of Administration</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Risk Management Program</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>650 W. State Street, P.O. Box 83720</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Boise, Idaho 83720-0079</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>208-332-1872</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>208-334-5315 Fax</span> <br><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>joan.compton@adm.idaho.gov</span> <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>