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<p class="MsoNormal">Hello, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It’s that time of year again – to update your agency’s RMIS data for the upcoming
<b>FY15</b> ( July 1, 2014 to July 1, 2015) insurance renewal process for Property, Inland Marine, Auto, and Employee Bond & Crime. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the four attached applicable cover letters for additional Renewal Instructions. You’ll need to check your RMIS data and determine whether it is accurate as is, or needs to be modified.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Your agency’s FY2014 Major Property values were moved forward into the FY2015 RMIS coverage screen and have been increased to reflect current replacement cost for FY2015 by applying the following annual inflation factors:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1">2.5% to buildings<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1">1.75% to contents and stock/supplies. Mobile equipment values were not inflated since they are reported as ACV “actual cash value”.
<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additionally, a few agencies request <b>Business Interruption</b> or
<b>Loss of Rents coverage</b>. If you are one of these agencies, please review the RMIS FY2015 data to determine if the figures are adequate or need to be updated.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here are the dates you’ll need to remember for updates to RMIS:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>BOND & CRIME <o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b>STARTING NOW </b>– Enter your employee numbers (Class A & B) into RMIS. Be sure to select the
<b>FY2015 </b>drop down on the Bond/Crime data input screen in RMIS.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b>BEFORE JUNE 1</b> <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Updates must be complete in RMIS <u>by all agencies</u>. <o:p>
</o:p></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your annual update, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Bond & Crime input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>MAJOR PROPERTY<o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><b><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>STARTING NOW </b>– continue all data additions, deletions and/or modifications to major Property in RMIS. Be sure to select the
<b>FY2015 </b>drop down on the Major Property data input screen.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><b><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>MAY 1</b> – Risk Management will generate a statewide property data report from RMIS and send to the insurance carrier to start the renewal process. Risk Management requests all agencies to have the<u> majority of their property
value changes to be completed in RMIS by <b>May 1.</b> </u><b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><b><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>BEFORE JUNE 1</b> – All <b>FINAL</b> property data changes must be complete in RMIS by all agencies. After your agency has finalized data values in RMIS, Click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Property
input screen to conclude the renewal process. <b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><b><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>On JUNE 1 -</b>Risk Management will generate a second statewide property data report from RMIS and send to the insurance carrier as final “true up” of all statewide values. This second data report will be utilized to determine
each agency’s final FY2015 property premium. <b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL AUTO PHYSICAL DAMAGE<o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b>STARTING</b> <b>NOW </b>– Make all additions, deletions and/or modifications to auto data in RMIS. Be sure to select the
<b>FY2015</b> drop down on the Major Auto data input screen.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b>BEFORE JUNE 1</b> <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>All automobile data changes must be finalized by agencies in RMIS. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your agency has finalized auto data changes in RMIS, Click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Auto input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL INLAND MARINE<o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>STARTING NOW – </b>Make all data additions, deletions, and/or modifications to Inland Marine data in RMIS. Be sure to select the
<b>FY2015 </b>drop down on the Inland marine data input screen.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l5 level1 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]><b>BEFORE JUNE 1</b> <b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>All Inland Marine data changes must be finalized by agencies in RMIS.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>After your agency has finalized Inland Marine changes in RMIS, Click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Inland Marine data input screen to conclude the renewal process.
<b><o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2">If you are one of those agencies that do not participate in either the auto physical damage or inland marine programs, simply enter into each of the RMIS screens, click the Fiscal Year drop down selecting
the “<b>2015</b> coverage year”, then click the “<b>GET ALL”</b> button, then click the “<b>NA</b>” button and finally click the “<b>SEND TO RISK MANAGEMENT</b>” button which concludes the process. <o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please feel free to call me (332-1872) or Kristie Fields (332-1869) if you have questions.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We appreciate you taking the time to make sure your data is complete and timely.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Joan Compton, Risk Management Analyst</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">State of Idaho</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Idaho Department of Administration</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Risk Management Program</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">650 W. State Street, P.O. Box 83720</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Boise, Idaho 83720-0079</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">208-332-1872</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">208-334-5315 Fax</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif"">joan.compton@adm.idaho.gov</span>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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