<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle19
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:400298967;
mso-list-type:hybrid;
mso-list-template-ids:-1295977412 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1
{mso-list-id:972517705;
mso-list-template-ids:-1487614260;}
@list l2
{mso-list-id:1513688831;
mso-list-type:hybrid;
mso-list-template-ids:-463956128 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l2:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:38.25pt;
text-indent:-.25in;}
@list l2:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:74.25pt;
text-indent:-.25in;}
@list l2:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:110.25pt;
text-indent:-9.0pt;}
@list l2:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:146.25pt;
text-indent:-.25in;}
@list l2:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:182.25pt;
text-indent:-.25in;}
@list l2:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:218.25pt;
text-indent:-9.0pt;}
@list l2:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:254.25pt;
text-indent:-.25in;}
@list l2:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:290.25pt;
text-indent:-.25in;}
@list l2:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:326.25pt;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is time to start the insurance renewal process involving the State’s April 1, 2017,
<u>Aviation</u> and <u>Foreign Liability</u> insurance policies. Please open and view the two attached cover letters for additional information.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">After viewing the cover letters: <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Please log into the Risk Management Information System (<b>RMIS</b>)
<a href="https://risk.adm.idaho.gov/">https://risk.adm.idaho.gov/</a> (<i>Refer to the RMIS Agency User Manual, if necessary</i>)
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Select the applicable line of insurance coverage (Aviation AND Foreign).
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">After entering into the applicable insurance screen, click on the
<b><span style="font-size:12.0pt">2018 Fiscal Year</span></b><span style="font-size:12.0pt">
</span>drop down. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Then click<b> “GET ALL”</b> which opens the various data input fields.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">For the Aviation coverage, please add all applicable Aviation Charter trips<b><u> which occurred in calendar year
<span style="color:red">2016</span> (prior calendar year trips).</u></b> <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that
<b><span style="color:red">will occur or is contemplated during <u>the period of April 1, 2017 through April 1, 2018</u></span>.
<o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Please remember to click the “<b>ADD</b>” button after entering the data for each trip, then confirm the trip migrated to the
<b>GRID</b> at bottom of the entry screen. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">When finished entering the annual renewal data into each of the coverage screens, click the “<b>Send to Risk Management</b>” button
<span style="color:red">prior to February 10, 2017</span>.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><b>There is an additional form to complete for
<span style="color:red">agency owned DRONES</span>. If applicable, please complete a separate form for each owned drone and email it to me at
<a href="mailto:joan.compton@adm.idaho.gov"><span style="font-weight:normal">joan.compton@adm.idaho.gov</span></a>.
<o:p></o:p></b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If one or both lines of coverage are <b>not applicable</b> to your agency, simply enter into each of the
<b>2018 RMIS coverage</b> screens and:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>click the “<b>Get all</b>” button which opens the various data input fields,
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>then click the “<b>not applicable</b>” button, <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.25pt;text-indent:-.25in;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>and finally click the “<b>Send to Risk Management</b>” button as proof that the coverage is declined. The process will then be complete.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have not been trained to use RMIS, or simply need a refresher, please call me at 332-1872 or Kristie Fields at 332-1869. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please respond, using RMIS, by no later than <b><span style="font-size:12.0pt;color:red">FEBRUARY 10, 2017</span></b>.
<span style="color:red"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Joan Compton, Risk Management Analyst</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">State of Idaho</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Idaho Department of Administration</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Risk Management Program</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">650 W. State Street, P.O. Box 83720</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Boise, Idaho 83720-0079</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-332-1872</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-334-5315 Fax</span>
<br>
<a href="mailto:joan.compton@adm.idaho.gov"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">joan.compton@adm.idaho.gov</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Work hours: 7:30am to 4:30pm</span>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Confidentiality Statement: This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential
or privileged. This information is intended solely for the use of individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete
the message. Thank you.</span></i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>