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<p class="MsoNormal">Good afternoon all agency Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It’s that time of year to update your agency’s RMIS insurance data for the
<b>FY2019</b> (July 1, 2018 to July 1, 2019) insurance renewal process involving the Major Property, Optional Inland Marine, Optional Automobile Physical Damage and Employee Bond & Crime coverages. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the four attached applicable cover letters for additional Renewal Instructions. You’ll need to check your RMIS data and determine whether it is accurate as is or needs to be modified.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Your agency’s FY2018 Major Property values in RMIS were increased by Risk Management when the data was rolled into FY2019 to reflect current replacement cost for FY2019 by applying the following annual inflation factors:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1">1.90% to buildings<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1">1.00% to contents and stock/supplies. Mobile equipment values were not inflated since they are reported as ACV “actual cash value”.
<o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Additionally, a few agencies request <b>Business Interruption</b> or
<b>Loss of Rents coverage</b>. If you are one of these agencies, please review the RMIS FY2019 data to determine if the figures are adequate or need to be updated for your applicable building locations. If the figures need to be updated,
<b>please use the drop down arrow key next to the field box and complete the template.</b> Then select “continue”, which populates the field box. Do not enter the figure directly into the field box. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Here are the dates you’ll need to remember for updates to RMIS:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>BOND & CRIME <o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo3"><b>STARTING NOW
</b>– Enter your employee numbers (Class A & B) into RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b><b><span style="color:#0070C0">
</span></b>drop down on the Bond/Crime data input screen in RMIS.<o:p></o:p></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo3"><b>BEFORE JUNE 1</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Updates must be complete in RMIS <u>by all agencies</u>. <o:p>
</o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your annual update, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Bond & Crime input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>MAJOR PROPERTY<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>STARTING NOW
</b>– continue all data additions, deletions and/or modifications to major Property in RMIS. Be sure to select the
<b><span style="font-size:12.0pt">FY2019</span></b><b> </b>drop down on the Major Property data input screen.
<b><span style="color:red">Please read the attached Property letter regarding a change in coverage for “outdoor Property items” and follow those instructions. A separate email will be sent by me in the next couple of days to specific agencies who have specified
outdoor property items currently showing in RMIS. </span><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>MAY 1</b> – Risk Management will generate a statewide property data report from RMIS and send to the insurance carrier to start the renewal process. Risk Management requests all agencies
to have most<u> of their property value changes completed in RMIS by <b>May 1.</b> </u><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>BEFORE JUNE 1</b> – All
<b>FINAL</b> property data changes must be complete in RMIS by all agencies. After your agency has finalized data values in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Property input screen to conclude the renewal process.
<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>On JUNE 1 -</b>Risk Management will generate a second statewide property data report from RMIS and send to the insurance carrier as final “true up” of all statewide values. This June
1, 2018 report will be utilized to determine each agency’s final FY2019 property premium.
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL AUTO PHYSICAL DAMAGE –
<span style="color:red">Please read attached Auto Physical Damage Coverage Memo for important change to agency auto physical damage deductible.</span><o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo5"><b>STARTING</b>
<b>NOW </b>– Make all additions, deletions and/or modifications to auto data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b> drop down on the Major Auto data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo5"><b>BEFORE JUNE 1</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>All automobile data changes must be finalized by agencies in RMIS. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your agency has finalized auto data changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Auto input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL INLAND MARINE<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l5 level1 lfo6"><b>STARTING NOW –
</b>Make all data additions, deletions, and/or modifications to Inland Marine data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b><b> </b>drop down on the Inland marine data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l5 level1 lfo6"><b>BEFORE JUNE 1</b>
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>All Inland Marine data changes must be finalized by agencies in RMIS.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>After your agency has finalized Inland Marine changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Inland Marine data input screen to conclude the renewal process.
<b><o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2">If your agency does not participate in either the optional auto physical damage or inland marine programs, simply enter into each of the RMIS screens, click the Fiscal Year drop down selecting the “<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b>
coverage year”, then click the “<b>GET ALL”</b> button, then click the “<b>NA</b>” button and finally click the “<b>SEND TO RISK MANAGEMENT</b>” button which concludes the process. <o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please feel free to call me (332-1872) or Kristie Fields (332-1869) if you have questions.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We appreciate you taking the time to make sure you read the attachments and your agency data is complete and timely.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Joan Compton, Risk Management Analyst</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">State of Idaho</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Idaho Department of Administration</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Risk Management Program</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">650 W. State Street, P.O. Box 83720</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Boise, Idaho 83720-0079</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-332-1872</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-334-5315 Fax</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:joan.compton@adm.idaho.gov">joan.compton@adm.idaho.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Work hours: 7:00am to 4:00pm</span>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Confidentiality Statement: This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential
or privileged. This information is intended solely for the use of individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete
the message. Thank you.</span></i><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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