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<p class="MsoNormal">Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">My apologies, but I inserted the incorrect Excel FY19 Cyber Liability spreadsheet in my previous email and ask that this attached Excel spreadsheet be used instead. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Joan Compton, Risk Management Analyst</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">State of Idaho</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Idaho Department of Administration</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Risk Management Program</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">650 W. State Street, P.O. Box 83720</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Boise, Idaho 83720-0079</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-332-1872</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-334-5315 Fax</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:joan.compton@adm.idaho.gov"><span style="color:blue">joan.compton@adm.idaho.gov</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Work hours: 7:00am to 4:00pm</span>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Confidentiality Statement: This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential
or privileged. This information is intended solely for the use of individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete
the message. Thank you.</span></i><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Joan Compton <br>
<b>Sent:</b> Tuesday, March 27, 2018 3:51 PM<br>
<b>To:</b> Joan Compton <Joan.Compton@adm.idaho.gov><br>
<b>Cc:</b> Greg Zickau <Greg.Zickau@cio.idaho.gov>; Faith Cox <Faith.Cox@adm.idaho.gov>; Kristie Fields <Kristie.Fields@adm.idaho.gov><br>
<b>Subject:</b> FW: Request for Renewal Information - Eff 07/01/2018 - Cyber<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">Good afternoon Insurance Coordinators,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">The Cyber Liability policy is due to renew on 07/01/2018. At this time, the insurance carrier has requested a renewal application from most State agencies.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">First, view the attached FY19 Cyber Liability Excel spreadsheet then
<b>click on the second tab at bottom of sheet</b>. If your agency name is <b>NOT</b> listed, then
<u>please only complete the attached PDF application and not the Excel form</u>. <u> <o:p></o:p></u></span></li><li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">As necessary, you may have to forward the application to your IT Dept. for completion.<o:p></o:p></span></li><li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please answer all yes/no questions.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Insert approximate number of Personally Identifiable Information (PII) and Protected Health Information (PHI) records stored on
state computing equipment or in your agency’s control (any paper files containing sensitive PII/PHI information) into the appropriate area called “Applicant Details” shown on top section of application (does not include records contractually sourced out to
a private vendor stored on their computing devices). <o:p></o:p></span></li><li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">A document defining PII and PHI is also attached for your convenience.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#002060;mso-list:l3 level1 lfo3"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Please complete<b>, sign</b> and return the application via email to
<a href="mailto:joan.compton@adm.idaho.gov">joan.compton@adm.idaho.gov</a> prior to
<b>April 30, 2018</b>.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">For smaller agencies who are supported by Dept. of Administration, OCIO,
<u>and your agency name is listed on 2<sup>nd</sup> tab of attached FY19 Cyber Liability Excel spreadsheet</u>, following are separate instructions:<o:p></o:p></span></b></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo6"><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">Please click on the
<b>first tab</b> of the FY19 Cyber Liability Excel spreadsheet. Enter name of your agency
</span></u><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">and approximate total number of PII and/or PHI records either stored on state computing equipment or in your agency’s physical control (any paper files containing sensitive
PII/PHI information).</span><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#002060;mso-list:l4 level1 lfo9"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Do not complete</span></u></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> the attached application, this
will be done by OCIO.<o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo6"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">A document defining PII and PHI is also attached for your convenience.</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo6"><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">Please complete the excel template and return via email to
<a href="mailto:joan.compton@adm.idaho.gov">joan.compton@adm.idaho.gov</a> prior to
</span></u><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">April 30, 2018</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">.<u>
</u> </span><o:p></o:p></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">If you have questions, please feel free to contact me.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#002060">Thank you!!!<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Joan Compton, Risk Management Analyst</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">State of Idaho</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Idaho Department of Administration</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Risk Management Program</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">650 W. State Street, P.O. Box 83720</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Boise, Idaho 83720-0079</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-332-1872</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-334-5315 Fax</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:joan.compton@adm.idaho.gov">joan.compton@adm.idaho.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Work hours: 7:00am to 4:00pm</span>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Confidentiality Statement: This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential
or privileged. This information is intended solely for the use of individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete
the message. Thank you.</span></i><o:p></o:p></p>
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