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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:10.0pt">Hello Insurance Coordinators,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">The Risk Management System (RMIS) is open for use as today,
<u>July 20, 2018</u>. </span><b><span style="font-size:10.0pt;color:black">Starting today and throughout the year, please use
</span></b><b><span style="font-size:10.0pt">RMIS by selecting the <span style="color:red">
Fiscal Year 2020 data screens to</span> <span style="color:black">make any new additions or changes involving Major Property assets, Autos, and Inland Marine items.</span></span></b><span style="font-size:10.0pt;color:black">
</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Following are a few reminders:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:10.0pt">Agencies are now able to access their specific data by selecting the<b>
<span style="color:red">2020 Fiscal Year drop down arrow key </span></b>shown on each applicable coverage screen.<b>
<span style="color:red"> </span></b><u><o:p></o:p></u></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l3 level1 lfo2"><span style="font-size:10.0pt">All data screens prior to Fiscal Year 2020 are now closed for updates, however the data can be viewed and/or exported into excel format for viewing.<u>
<o:p></o:p></u></span></li></ul>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b><span style="font-size:10.0pt">FOR NEW DATA ENTRIES (versus modifications to existing data):
<o:p></o:p></span></b></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l1 level1 lfo3"><span style="font-size:10.0pt">After selecting the
<b><span style="color:red">FISCAL YEAR</span></b> <b><span style="color:red">2020 DROP DOWN ARROW</span></b>, then click the
<b>“<span style="color:red">GET ALL</span>”</b> button which populates the data to the bottom of the coverage screen.
<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.5in;mso-list:l1 level1 lfo3"><span style="font-size:10.0pt">When entering a new item, remember to change the
<b><u><span style="color:red">COVERAGE START DATE FIELD</span></u></b><span style="color:red">
</span>to the <u>effective date you want coverage to begin</u>. (The date currently defaults to 7-1-19, so it needs to be changed to the date the coverage is to begin for the item entered.)<b><u><o:p></o:p></u></b></span></li><li class="MsoNormal" style="margin-left:.5in;mso-list:l1 level1 lfo3"><span style="font-size:10.0pt">Remember to click the<b>
<span style="color:red">“ADD” button</span><span style="color:red"> </span></b>after entering the new data<b>. Otherwise, the data will not be added, and you will have to start the process over again</b>. <b><u><o:p></o:p></u></b></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l1 level2 lfo3"><span style="font-size:10.0pt">If your agency data is contained on multiple pages in the grid screen, it is easier to confirm the newly added item entered correctly by selecting the last
page of data BEFORE entering the item. After item is entered, it should show up at bottom of the last page.
<b><u><o:p></o:p></u></b></span></li></ol>
</li></ul>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b><span style="font-size:10.0pt">FOR MODIFICATIONS TO EXISTING DATA:
<o:p></o:p></span></b></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l2 level1 lfo4"><span style="font-size:10.0pt">After selecting the
<b><span style="color:red">2020 FISCAL YEAR DROP DOWN ARROW</span></b>, then click the
<b>“<span style="color:red">GET ALL</span>”</b> Button which populates the data to the bottom of the coverage screen.
<b><u><o:p></o:p></u></b></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l4 level1 lfo5"><span style="font-size:10.0pt">View data at bottom of the screen and identify the line of data to be modified. Then click the<b><u> “<span style="color:red">EDIT</span></u>”
</b>button<b>,<u> which is shown next to the identified item to be modified. </u>
</b>The edit button populates the data to the middle of the screen<b>.<u> <o:p></o:p></u></b></span></li><li class="MsoNormal" style="margin-left:.5in;mso-list:l4 level1 lfo5"><span style="font-size:10.0pt">After making modifications to existing data from the middle of the screen,
<b>you must click the <span style="color:red">“MODIFY” or “ADD” button</span><span style="color:red"> as applicable,
</span>or the change will not be accomplished, and you will have to start the process over again.
<u><o:p></o:p></u></b></span></li></ul>
<p class="MsoListParagraph" style="margin-left:1.0in"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><b><span style="font-size:10.0pt">To
<span style="color:red">REMOVE an item</span><span style="color:red"> </span>from any of the fiscal year 2020 screens</span></b><span style="font-size:10.0pt">, click the
<b><span style="color:red">EDIT</span></b> button next to the item to be removed, then select the
<b><span style="color:red">REMOVE</span></b><span style="color:red"> </span>button. A pop up will appear and select: “<b><span style="color:red">Remove for all of year 2020</span></b>”. <b><u><o:p></o:p></u></b></span></li></ol>
<p class="MsoNormal" style="margin-left:.25in"><b><u><span style="font-size:10.0pt"><o:p></o:p></span></u></b></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:10.0pt">Each agency’s major property values showing in the
<b>Fiscal Year 2020</b> coverage screen were copied forward from <b>Fiscal Year 2019. Building values
</b>were trended with a<b> 1.57%</b> increase and the <b>contents and stock/supplies values
</b>were trended with a <b>1.33% </b>increase. Mobile equipment values are not increased since they are to be entered at Actual Cash Value, not replacement value. <b><u><o:p></o:p></u></b></span></li></ol>
<p class="MsoListParagraph"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:10.0pt">For agencies who reported data changes to Risk Management when RMIS was previously closed, please add those data changes into RMIS
<b>as soon as possible</b>. <b><u><o:p></o:p></u></b></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><b><u><span style="font-size:10.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Questions you may have can be directed to me at 208-332-1872 or Kristie Fields 208-332-1849.
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<p class="MsoNormal"><span style="font-size:10.0pt">Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Joan Compton, Risk Management Analyst</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">State of Idaho</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Idaho Department of Administration</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Risk Management Program</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">650 W. State Street, P.O. Box 83720</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Boise, Idaho 83720-0079</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-332-1872</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">208-334-5315 Fax</span>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:joan.compton@adm.idaho.gov">joan.compton@adm.idaho.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Work hours: 7:00am to 4:00pm</span>
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<p class="MsoNormal"><i><span style="font-size:7.5pt;font-family:"Arial",sans-serif">Confidentiality Statement: This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential
or privileged. This information is intended solely for the use of individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete
the message. Thank you.</span></i><o:p></o:p></p>
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