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<p class="MsoNormal">Good afternoon Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is time to start the insurance renewal process involving the State’s April 1, 2019 <u>Aviation</u> and
<u>Foreign Liability</u> insurance policies. Please open, print and view the two attached cover letters BEFORE beginning the process. Please pay particular attention to the additional items 3-5 contained in the Foreign cover letter as it may be applicable
to your agency. There are 9 attachments and some may not be applicable to your agency operations. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">After viewing the two cover letters: <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Please log into the Risk Management Information System (<b>RMIS</b>). Access to the RMIS program can be found on our website, <a href="https://risk.adm.idaho.gov/">https://risk.adm.idaho.gov/</a> then click on the RMIS tab (upper
right of page). Also <i>Refer to the RMIS Agency User Manual, if necessary</i>)
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Select the two applicable lines of insurance coverage (Aviation AND Foreign).
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After entering into the applicable insurance screen, click on the
<b><span style="font-size:12.0pt">2020 Fiscal Year</span></b><span style="font-size:12.0pt">
</span>drop down. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Then click<b> “GET ALL”</b> which opens the various data input fields.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>For the <b>Aviation coverage</b>, enter applicable information into the RMIS coverage screen for each Aviation Charter trip which
<b>occurred in calendar year <span style="color:red">2018</span> (prior calendar year trips).</b> <o:p></o:p></p>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1"><u>If applicable</u>, please complete the attached
<b><u>Drone Information template</u></b> for any drones your agency owns and operates. If any drone is used overseas please indicate on the template. If so, a separate insurance document will be emailed to your agency for completion.
<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><b><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>For the <b>Foreign liability coverage</b>, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during<b>
<u>the period of April 1, 2019 through April 1, 2020</u>. <o:p></o:p></b></p>
<ol style="margin-top:0in" start="6" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1"><b>Employees traveling to <span style="color:red">
Haiti or Cuba </span>also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to
<a href="mailto:Joan.compton@adm.idaho.gov"><span style="font-weight:normal">Joan.compton@adm.idaho.gov</span></a> prior to the actual travel date.
<o:p></o:p></b></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Please remember to click the “<b>ADD</b>” button after entering the data into RMIS for each trip, then confirm the trip migrated to the
<b>GRID</b> at bottom of the entry screen. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When finished entering the annual renewal data into RMIS for both the aviation and foreign liability, click the “<b>Send to Risk Management</b>” button
<b><span style="color:red">prior to February 15, 2019</span>.</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><b><u><span style="font-family:"Cambria",serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal">If one or both lines of coverage are <b>not applicable</b> to your agency, simply enter into each of the
<b>2020 RMIS coverage</b> screens and:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-left:2.25pt;mso-list:l1 level1 lfo2">click the “<b>Get all</b>” button which opens the various data input fields,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l1 level1 lfo2">then click the “<b>not applicable</b>” button,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l1 level1 lfo2">and finally click the “<b>Send to Risk Management</b>” button as proof that the coverage is declined
<b><span style="color:red">prior to February 15, 2019</span></b>. The process will then be complete.
<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All agencies must respond by no later than <b><span style="font-size:12.0pt;color:red">FEBRUARY 15, 2019</span></b>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Joan Compton, Risk Management Analyst<o:p></o:p></p>
<p class="MsoNormal">Dept. of Administration<o:p></o:p></p>
<p class="MsoNormal">Risk Management Program <o:p></o:p></p>
<p class="MsoNormal">650 W. State Street<o:p></o:p></p>
<p class="MsoNormal">Boise, Idaho 83720<o:p></o:p></p>
<p class="MsoNormal">208-332-1872<o:p></o:p></p>
<p class="MsoNormal">208-334-5315 – Fax<o:p></o:p></p>
<p class="MsoNormal">Work hours: 7:00am to 4:00pm<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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