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<div class="WordSection1">
<p class="MsoNormal">All Agency Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It’s time to start the July 1, 2019 insurance renewal process by updating/finalizing your agency’s
<b>FY2020 </b>insurance data in RMIS involving Major Property, Optional Inland Marine, Optional Auto Physical Damage and Employee Bond & Crime coverages. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the four attached applicable cover letters for additional Renewal Instructions. You’ll need to check your RMIS data and determine whether it is accurate as is, or needs to be modified.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Your agency’s FY2019 Major Property values were increased by Risk Management to reflect current replacement cost values for FY2020 and then copied into the FY2020 property screen in RMIS. We applied the following annual inflation factors:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l7 level1 lfo1">1.57 percent to buildings<o:p></o:p></li><li class="MsoNormal" style="mso-list:l7 level1 lfo1">1.33 percent to contents and stock/supplies. Mobile equipment values were not inflated since they are reported as ACV “actual cash value”.
<o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Additionally, a few agencies request <b>Business Interruption</b> or
<b>Loss of Rents coverage</b>. If you are one of these agencies, please review the RMIS FY2020 data to determine if the figures are adequate or need to be updated for your applicable building locations.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Here are the dates you’ll need to remember for updates to RMIS:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo2"><b>BOND & CRIME <o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l4 level1 lfo3"><b>STARTING NOW:
</b> Enter your employee numbers (Class A & B) into RMIS. Be sure to select the <b>
<span style="font-size:12.0pt;color:#0070C0">FY2020</span></b><b><span style="color:#0070C0">
</span></b>drop down on the Bond/Crime data input screen in RMIS.<o:p></o:p></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l4 level1 lfo3"><b>BEFORE JUNE 1, 2019:</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l4 level2 lfo3">
<![if !supportLists]><b><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>Updates must be complete in RMIS <u>by all agencies</u>.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l4 level2 lfo3">
<![if !supportLists]><b><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>After your annual update, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Bond & Crime input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo2"><b>MAJOR PROPERTY<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l6 level1 lfo4"><b>STARTING NOW: C</b>ontinue all data additions, deletions and/or modifications to major Property in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2020</span></b><b> </b>drop down on the Major Property data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l6 level1 lfo4"><b>MAY 1, 2019</b> – Risk Management will generate a statewide property data report from RMIS and send to the insurance carrier to start the initial renewal process. Risk Management requests
all agencies to have most<u> of their property value changes completed in RMIS by
<b>May 1.</b> </u><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l6 level1 lfo4"><b>BEFORE JUNE 1, 2019:
</b> All <b>FINAL</b> property data changes must be complete in RMIS by all agencies. After your agency has finalized data values in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Property screen to conclude the renewal process.
<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l6 level1 lfo4"><b>On JUNE 1 -</b>Risk Management will generate a second statewide property data report from RMIS and send to the insurance carrier as final “true up” of all statewide values. The insurance
carrier will then determine the final <b>FY2020</b> statewide property premium cost based on these final true up figures.
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo2"><b>OPTIONAL AUTO PHYSICAL DAMAGE<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo5"><b>STARTING</b>
<b>NOW </b>– Make all additions, deletions and/or modifications to auto data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2020</span></b> drop down on the Major Auto data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo5"><b>BEFORE JUNE 1</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo5">
<![if !supportLists]><b><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>All automobile data changes must be finalized by agencies in RMIS. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo5">
<![if !supportLists]><b><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>After your agency has finalized auto data changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Auto screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo2"><b>OPTIONAL INLAND MARINE<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l9 level1 lfo6"><b>STARTING NOW –
</b>Make all data additions, deletions, and/or modifications to Inland Marine data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b><b> </b>drop down on the Inland marine data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l9 level1 lfo6"><b>BEFORE JUNE 1</b>
<b><o:p></o:p></b></li><ol style="margin-top:0in" start="1" type="i">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l9 level2 lfo6">All Inland Marine data changes must be finalized by agencies in RMIS.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.5in;mso-list:l9 level2 lfo6">After your agency has finalized Inland Marine changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Inland Marine data input screen to conclude the renewal process.
<b><o:p></o:p></b></li></ol>
</ol>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo2">If your agency does not participate in either the optional auto physical damage or inland marine programs, simply enter into each of the RMIS screens, click the Fiscal Year drop down selecting the “<b><span style="font-size:12.0pt;color:#0070C0">FY2019</span></b>
coverage year”, then click the “<b>GET ALL”</b> button, then click the “<b>NA</b>” button and finally click the “<b>SEND TO RISK MANAGEMENT</b>” button which concludes the process. <o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l8 level1 lfo2"><b>CYBER LIABILITY INSURANCE
</b><o:p></o:p></li></ol>
<ol style="margin-top:0in" start="1" type="i">
<li class="MsoNormal" style="margin-left:1.0in;mso-list:l2 level1 lfo13">A separate email will be sent to all agencies in the near future to collect the needed data for the FY2020 Cyber Liability insurance renewal.
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in"><o:p> </o:p></p>
<p class="MsoNormal">We appreciate you taking the time to make sure your data is complete and timely.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please feel free to call me (332-1872) or Kristie Fields (332-1869) if you have questions.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Joan Compton, Risk Management Analyst<o:p></o:p></p>
<p class="MsoNormal">Dept. of Administration<o:p></o:p></p>
<p class="MsoNormal">Risk Management Program <o:p></o:p></p>
<p class="MsoNormal">650 W. State Street<o:p></o:p></p>
<p class="MsoNormal">Boise, Idaho 83720<o:p></o:p></p>
<p class="MsoNormal">208-332-1872<o:p></o:p></p>
<p class="MsoNormal">208-334-5315 – Fax<o:p></o:p></p>
<p class="MsoNormal">Work hours: 7:00am to 4:00pm<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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