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<p class="MsoNormal">Good morning Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is time to start the insurance renewal process involving the State’s April 1, 2020
<u>Aviation</u> insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There are 6 attachments and some may not be applicable to your agency operations.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">After viewing the cover letter: <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Please log into the Risk Management Information System (<b>RMIS</b>). Access to the RMIS program can be found on our website,
<a href="https://risk.adm.idaho.gov/">https://risk.adm.idaho.gov/</a> then click on the RMIS tab (upper right of page). Also
<i>Refer to the RMIS Agency User Manual, if necessary</i>) <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Select the applicable line of insurance coverage (Aviation).
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After entering into the applicable insurance screen, click on the
<b><span style="font-size:12.0pt">2021 Fiscal Year</span></b><span style="font-size:12.0pt">
</span>drop down. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Then click<b> “GET ALL”</b> which opens the various data input fields.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which
<b>occurred in calendar year <span style="color:red">2019</span> (prior calendar year trips).</b>
<o:p></o:p></p>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l0 level2 lfo2"><u>If applicable</u>, please complete the attached
<b><u>Drone Information template</u></b> for any drones your agency owns and operates.
<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When finished entering the annual renewal data into RMIS for Aviation liability, click the “<b>Send to Risk Management</b>” button
<b><span style="color:red">prior to February 14, 2020</span>.</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><b><u><span style="font-family:"Cambria",serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal">If this line of coverage is <b>not applicable</b> to your agency, simply enter into the Aviation section of the
<b>2021 RMIS coverage</b> screen and:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-left:2.25pt;mso-list:l2 level1 lfo6">click the “<b>Get all</b>” button which opens the various data input fields,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l2 level1 lfo6">then click the “<b>not applicable</b>” button,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l2 level1 lfo6">and finally click the “<b>Send to Risk Management</b>” button as proof that the coverage is declined
<b><span style="color:red">prior to February 14, 2020</span></b>. The process will then be complete.
<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All agencies must respond by no later than <b><span style="font-size:12.0pt;color:red">FEBRUARY 14, 2020</span></b>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Arial",sans-serif;color:black">Max George</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif">Risk Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">Risk Management Program</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">State of Idaho, Department of Administration</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><u><span style="color:blue"><a href="mailto:Max.George@adm.idaho.gov"><span style="color:blue">Max.George</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:blue">@adm.idaho.gov</span></a></span></u><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">(208) 332-1848</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#943634">Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.</span><span style="color:#D99594"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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