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<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As a reminder, please enter all major property data into RMIS prior to May 1<sup>st</sup> so we can start the renewal process. Please see email below and attached instructions for the other renewals which are due June 1<sup>st</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Arial",sans-serif;color:black">Max George</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif">Risk Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">Risk Management Program</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">State of Idaho, Department of Administration</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><u><span style="color:blue"><a href="mailto:Max.George@adm.idaho.gov"><span style="color:blue">Max.George</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:blue">@adm.idaho.gov</span></a></span></u><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">(208) 332-1848</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#943634">Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.</span></b><b><span style="color:#D99594"><o:p></o:p></span></b></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Max George <br>
<b>Sent:</b> Wednesday, March 18, 2020 10:47 AM<br>
<b>To:</b> icoord@admws.idaho.gov<br>
<b>Cc:</b> Faith Cox <Faith.Cox@adm.idaho.gov>; Kristie Fields <Kristie.Fields@adm.idaho.gov><br>
<b>Subject:</b> FY2021 INSURANCE RENEWAL PROCESS (BOND/CRIME, MAJOR PROPERTY, OPTIONAL INLAND MARINE AND OPTIONAL AUTO PHYSICAL DAMAGE)<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning all agency Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It’s that time of year to update your agency’s RMIS insurance data for the upcoming
<b>FY2021</b> (July 1, 2020 to July 1, 2021) insurance renewal process for Property, Optional Inland Marine, Optional Auto Physical Damage and Employee Bond & Crime. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please review the four attached applicable cover letters for additional Renewal Instructions. You’ll need to check your RMIS data and determine whether it is accurate as is, or needs to be modified.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Your agency’s FY2020 Major Property values in RMIS have been increased by Risk Management to reflect current replacement cost for FY2021 by applying the following annual inflation factors:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo1">1.05% to buildings<o:p></o:p></li><li class="MsoNormal" style="mso-list:l3 level1 lfo1">1.05% to contents and stock/supplies. Mobile equipment values were not inflated since they are reported as ACV “actual cash value”.
<o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Additionally, a few agencies request <b>Business Interruption</b> or
<b>Loss of Rents coverage</b>. If you are one of these agencies, please review the RMIS FY2021 data to determine if the figures are adequate or need to be updated for your applicable building locations.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Here are the dates you’ll need to remember for updates to RMIS:<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>BOND & CRIME <o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo3"><b>STARTING NOW
</b>– Enter your employee numbers (Class A & B) into RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2021</span></b><b><span style="color:#0070C0">
</span></b>drop down on the Bond/Crime data input screen in RMIS.<o:p></o:p></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l1 level1 lfo3"><b>BEFORE JUNE 1</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Updates must be complete in RMIS <u>by all agencies</u>. <o:p>
</o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l1 level2 lfo3">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your annual update, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Bond & Crime input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>MAJOR PROPERTY<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>STARTING NOW
</b>– continue all data additions, deletions and/or modifications to major Property in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2021</span></b><b> </b>drop down on the Major Property data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>MAY 1</b> – Risk Management will generate a statewide property data report from RMIS and send to the insurance carrier to start the renewal process. Risk Management requests all agencies
to have most<u> of their property value changes completed in RMIS by <b>May 1.</b> </u><b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>BEFORE JUNE 1</b> – All
<b>FINAL</b> property data changes must be complete in RMIS by all agencies. After your agency has finalized data values in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Property input screen to conclude the renewal process.
<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l2 level1 lfo4"><b>On JUNE 1 -</b>Risk Management will generate a second statewide property data report from RMIS and send to the insurance carrier as final “true up” of all statewide values. This June
1, 2020 report will be utilized to determine each agency’s final FY2021 property premium.
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:.75in"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL AUTO PHYSICAL DAMAGE<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo5"><b>STARTING</b>
<b>NOW </b>– Make all additions, deletions and/or modifications to auto data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2021</span></b> drop down on the Major Auto data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l0 level1 lfo5"><b>BEFORE JUNE 1</b>
<o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>All automobile data changes must be finalized by agencies in RMIS. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level2 lfo5">
<![if !supportLists]><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After your agency has finalized auto data changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Auto input screen to conclude the renewal process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2"><b>OPTIONAL INLAND MARINE<o:p></o:p></b></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l5 level1 lfo6"><b>STARTING NOW –
</b>Make all data additions, deletions, and/or modifications to Inland Marine data in RMIS. Be sure to select the
<b><span style="font-size:12.0pt;color:#0070C0">FY2021</span></b><b> </b>drop down on the Inland marine data input screen.<b><o:p></o:p></b></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l5 level1 lfo6"><b>BEFORE JUNE 1</b>
<b><o:p></o:p></b></li></ol>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">i.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>All Inland Marine data changes must be finalized by agencies in RMIS.<b><o:p></o:p></b></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l5 level2 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore">ii.<span style="font:7.0pt "Times New Roman"">
</span></span></b><![endif]>After your agency has finalized Inland Marine changes in RMIS, click “<b>SEND TO RISK MANAGEMENT</b>” button shown on the RMIS Inland Marine data input screen to conclude the renewal process.
<b><o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l4 level1 lfo2">If your agency does not participate in either the optional auto physical damage or inland marine programs, simply enter into each of the RMIS screens, click the Fiscal Year drop down selecting the “<b><span style="font-size:12.0pt;color:#0070C0">FY2021</span></b>
coverage year”, then click the “<b>GET ALL”</b> button, then click the “<b>NA</b>” button and finally click the “<b>SEND TO RISK MANAGEMENT</b>” button which concludes the process. <o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please feel free to call me (332-1848) or Kristie Fields (332-1869) if you have questions.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We appreciate you taking the time to make sure your data is complete and timely.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Arial",sans-serif;color:black">Max George</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif">Risk Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">Risk Management Program</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">State of Idaho, Department of Administration</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><u><span style="color:blue"><a href="mailto:Max.George@adm.idaho.gov"><span style="color:blue">Max.George</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:blue">@adm.idaho.gov</span></a></span></u><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">(208) 332-1848</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#943634">Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.</span><span style="color:#D99594"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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