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<p class="MsoNormal">Good morning Insurance Coordinators,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just a reminder, please see the below email. The deadline is Wednesday, January 27<sup>th</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have also attached an updated list of Risk Management approved charter companies showing that we have certificates on file.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have already submitted your agency's information please disregard this notice.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Arial",sans-serif;color:black">Max George</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif">Risk Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">Risk Management Program</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">State of Idaho, Department of Administration</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><u><span style="color:blue"><a href="mailto:Max.George@adm.idaho.gov"><span style="color:blue">Max.George</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:blue">@adm.idaho.gov</span></a></span></u><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">(208) 332-1848</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#943634">Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.</span></b><b><span style="color:#D99594"><o:p></o:p></span></b></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Max George <br>
<b>Sent:</b> Wednesday, January 6, 2021 2:51 PM<br>
<b>To:</b> icoord@admws.idaho.gov<br>
<b>Cc:</b> Faith Cox <Faith.Cox@adm.idaho.gov>; Kristie Fields <Kristie.Fields@adm.idaho.gov><br>
<b>Subject:</b> April 1, 2021 to April 1, 2022 AVIATION insurance renewal process<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good Afternoon Insurance Coordinators, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is time to start the insurance renewal process involving the State’s April 1, 2021
<u>Aviation</u> insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There is also an attached drone worksheet to complete if your agency owns and uses drones for business operations.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">After viewing the cover letter: <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Please log into the Risk Management Information System (<b>RMIS</b>). Access to the RMIS program can be found on our website,
<a href="https://risk.adm.idaho.gov/">https://risk.adm.idaho.gov/</a> then click on the RMIS tab (upper right of page). Also
<i>Refer to the RMIS Agency User Manual, if necessary</i>) <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Select the applicable line of insurance coverage (Aviation).
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>After entering into the applicable insurance screen, click on the
<b><span style="font-size:12.0pt">2022 Fiscal Year</span></b><span style="font-size:12.0pt">
</span>drop down. <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Then click<b> “GET ALL”</b> which opens the various data input fields.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which
<b>occurred in calendar year <span style="color:red">2020</span> (prior calendar year trips).</b>
<o:p></o:p></p>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo2"><u>If applicable</u>, please complete the attached
<b><u>Drone Information template</u></b> for any drones your agency owns and operates.
<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:31.5pt;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When finished entering the annual renewal data into RMIS for Aviation liability, click the “<b>Send to Risk Management</b>” button
<b><span style="color:red">prior to January 27th, 2021</span>.</b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in"><b><u><span style="font-family:"Cambria",serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal">If this line of coverage is <b>not applicable</b> to your agency, simply enter into the Aviation section of the
<b>2022 RMIS coverage</b> screen and:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-left:2.25pt;mso-list:l3 level1 lfo6">click the “<b>Get all</b>” button which opens the various data input fields,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l3 level1 lfo6">then click the “<b>not applicable</b>” button,
<o:p></o:p></li><li class="MsoNormal" style="margin-left:2.25pt;mso-list:l3 level1 lfo6">and finally click the “<b>Send to Risk Management</b>” button as proof that the coverage is declined
<b><span style="color:red">prior to January 27<sup>th</sup>, 2021</span></b>. The process will then be complete.
<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All agencies must respond by no later than <b><span style="font-size:12.0pt;color:red">JANUARY 27<sup>TH</sup>, 2021</span></b>.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-family:"Arial",sans-serif;color:black">Max George</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><b><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif">Risk Analyst<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">Risk Management Program</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:black">State of Idaho, Department of Administration</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><u><span style="color:blue"><a href="mailto:Max.George@adm.idaho.gov"><span style="color:blue">Max.George</span><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif;color:blue">@adm.idaho.gov</span></a></span></u><span style="font-size:9.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">(208) 332-1848</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#943634">Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.</span><span style="color:#D99594"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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