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<div class="WordSection1">
<p class="MsoNormal">Hello team!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m sure you already received a similar communication from your HR Officer but with a week prior to go-live, I wanted to reach out again and make sure everyone has been able to get their State ID and attend the required micro-learnings.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let your leadership team know if you need anything!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="mso-ligatures:standardcontextual">Janelle White</span></b><span style="mso-ligatures:standardcontextual"> | Deputy Administrator
<o:p></o:p></span></p>
<p class="MsoNormal"><img width="14" height="14" style="width:.1458in;height:.1458in" id="Picture_x0020_44" src="cid:image001.png@01D99D35.2BC7C440"><span style="mso-ligatures:standardcontextual"> 208.854.3079
<o:p></o:p></span></p>
<p class="MsoNormal"><img width="14" height="14" style="width:.1458in;height:.1458in" id="Picture_x0020_43" src="cid:image002.png@01D99D35.2BC7C440"><span style="mso-ligatures:standardcontextual"> 208.854.3088<o:p></o:p></span></p>
<p class="MsoNormal"><img width="13" height="13" style="width:.1354in;height:.1354in" id="Picture_x0020_42" src="cid:image003.png@01D99D35.2BC7C440"><span style="mso-ligatures:standardcontextual">
<a href="mailto:janelle.white@dhr.idaho.gov">janelle.white@dhr.idaho.gov</a> <o:p>
</o:p></span></p>
<p class="MsoNormal"><img border="0" width="13" height="13" style="width:.1354in;height:.1354in" id="Picture_x0020_41" src="cid:image004.png@01D99D35.2BC7C440"><span style="mso-ligatures:standardcontextual"> <a href="https://dhr.idaho.gov/">www.dhr.idaho.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="215" height="31" style="width:2.2395in;height:.3229in" id="Picture_x0020_40" src="cid:image005.png@01D99D35.2BC7C440"><span style="mso-ligatures:standardcontextual">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="mso-ligatures:standardcontextual">Connect with us:<o:p></o:p></span></i></p>
<p class="MsoNormal"><a href="https://www.facebook.com/stateofidahoemployment"><span style="color:windowtext;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_39" src="cid:image006.png@01D99D35.2BC7C440"></span></a>
<a href="https://www.instagram.com/stateofidahoemployment"><span style="color:windowtext;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_38" src="cid:image007.png@01D99D35.2BC7C440"></span></a> <a href="https://twitter.com/idahodhr"><span style="color:windowtext;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_37" src="cid:image008.png@01D99D35.2BC7C440"></span></a> <a href="https://www.linkedin.com/company/stateofidahoemployment"><span style="color:windowtext;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_9" src="cid:image009.png@01D99D35.2BC7C440"></span></a> <o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;color:#1F497D;mso-ligatures:standardcontextual">Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff,
Administrator, at <a href="mailto:Lori.Wolff@dhr.idaho.gov">Lori.Wolff@dhr.idaho.gov</a>.
<o:p></o:p></span></i></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Janelle White <Janelle.White@dhr.idaho.gov> <br>
<b>Sent:</b> Thursday, June 1, 2023 10:33 PM<br>
<b>To:</b> DHR Staff <DHR-Staff@dhr.idaho.gov><br>
<b>Subject:</b> Preparations for Luma! <o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal">Hello!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As part of the transition to Luma, the team has compiled a checklist of the things we as employees need to do to prepare for the change! Below is the list of what to do leading up to and within the first couple of days of Go Live. There’s
also a couple of attachments that provide information.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please take time to review the below and attached information and attend the micro-learnings. Doing so will help make the transition go more smoothly! <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If after you’ve reviewed this information,<o:p></o:p></p>
<p class="MsoNormal">you have questions please let your manager know. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks everyone! <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif">What do ALL Employees need to do to prepare for Luma Go-live (prior to June 20<sup>th</sup>)?</span></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif">Step 1:
</span><a href="https://www.sco.idaho.gov/LivePages/Enterprise-Dashboard-Registration-Access-and-Password-Management.aspx"><span style="font-family:"Calibri Light",sans-serif">Sign up for the Enterprise Dashboard</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif">Step 2:
</span><a href="https://www.sco.idaho.gov/LivePages/Introducing-MFA-for-SCO-Enterprise-Dashboard.aspx"><span style="font-family:"Calibri Light",sans-serif">Register for DUO Multi-Factor Authentication (MFA)</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Calibri Light",sans-serif">Step 3: Start completing Critical Luma Self-Paced E-learning
</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Calibri Light",sans-serif">Access e-learning by logging into the SCO Enterprise Dashboard and clicking on the “Luma Training” tile</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Calibri Light",sans-serif">Average of 15 minutes each
</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Calibri Light",sans-serif">Additional e-learnings for managers (total 9) and employees (total 14) will be released during this time as well. Please see the attached checklist with
the release schedule.</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Calibri Light",sans-serif">e-learnings do not have audio</span><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="font-family:"Calibri Light",sans-serif">e-learnings will be available for ongoing reference and to support ongoing learning</span><o:p></o:p></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-family:"Calibri Light",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in"><b><u><span style="font-family:"Calibri Light",sans-serif">Five Critical e-learnings to take by June 20th</span></u></b><span style="font-family:"Calibri Light",sans-serif">:</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:117.0pt;text-indent:-.25in;mso-list:l4 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif">Employee - Basic Timesheet Entry (read the titles of all timesheet entry e-learnings to select the correct e-learning for your circumstance. You should only need to take one.)</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:117.0pt;text-indent:-.25in;mso-list:l4 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif">Employee - Employee Record
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:117.0pt;text-indent:-.25in;mso-list:l4 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif">Employee - Benefits Enrollment</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:117.0pt;text-indent:-.25in;mso-list:l4 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif">Employee - Onboarding and W-4 Tasks</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:117.0pt;text-indent:-.25in;mso-list:l4 level3 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-family:"Calibri Light",sans-serif">Employee - Apply for Jobs</span><o:p></o:p></p>
<p class="MsoListParagraph"><span style="font-family:"Calibri Light",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif">What do ALL Employees need to do to
<u>immediately after</u> Luma Post Go-live (June 20<sup>th</sup> and after)?</span></b><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-family:"Calibri Light",sans-serif">Enter your time
</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-family:"Calibri Light",sans-serif">Review personal information</span><o:p></o:p></li></ol>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-family:"Calibri Light",sans-serif">Review your W-4 information (ensure that you have the correct State and Federal elections)</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-family:"Calibri Light",sans-serif">Review your benefits elections, dependents and beneficiaries</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-family:"Calibri Light",sans-serif">Review personal information such as contact information, address, social security number, and direct deposit information</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3"><span style="font-family:"Calibri Light",sans-serif">Review job/position and pay rate information</span><o:p></o:p></li></ol>
</ol>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3"><span style="font-family:"Calibri Light",sans-serif">Enter emergency contact information
</span><o:p></o:p></li></ol>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif">For a more comprehensive overview of your roles as an employee and/or manager in Luma, review the following recorded workshops:</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo4"><a href="https://youtu.be/gi_4B8nIHSc"><span style="font-family:"Calibri Light",sans-serif">Employee Role Workshop</span></a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo4"><a href="https://youtu.be/B25F_Q6uHgo"><span style="font-family:"Calibri Light",sans-serif">Manager Role Workshop</span></a><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri Light",sans-serif">Questions?</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo5"><span style="font-family:"Calibri Light",sans-serif">Reach out to your agency HR staff with any Luma questions regarding benefits, payroll or personal information on your record.
</span><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal">Janelle<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
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