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<p class="MsoNormal">Hello!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Effective immediately, anyone with the agency HR or agency payroll roles within Luma, are authorized to sign the donated leave forms (in addition to agency directors). I have attached a list of everyone’s security roles as of Go-Live. We’re
working on getting an new list generated weekly. Once we that up and running, we’ll send that out.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In addition to adding roles that can sign the donated leave form, we are working on updating the current donated leave form to be more clear.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In the meantime, keep using the current form and ensure the following:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Include the donating and receiving employee’s full legal name, preferred name and employee ID (this helps SCO locate the correct individual)
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Include the signer’s full legal name, preferred name and employee ID (this helps SCO locate the correct individual)
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Include a pay date from the payroll calendar on the Effective Pay Date field -
<a href="https://employee.idaho.gov/wp-content/uploads/calendar/2023_Portal_Calendar.pdf">
https://employee.idaho.gov/wp-content/uploads/calendar/2023_Portal_Calendar.pdf</a> (one of the days with a dollar sign, $)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Submit leave donations by the deadline –
<a href="https://www.sco.idaho.gov/Documents/Printable%20Version%202023%20Payroll%20Calendars/Donated%20Leave%20Calendar.pdf">
https://www.sco.idaho.gov/Documents/Printable%20Version%202023%20Payroll%20Calendars/Donated%20Leave%20Calendar.pdf</a><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Note: SCO cannot process donated leave on an off cycle – this is because they need to be able to deduct from the donating employee’s leave during the regular payroll cycle<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Verify the eligibility requirements in the policy prior to submitting the donated leave form -
<a href="https://dhr.idaho.gov/wp-content/uploads/Section6DonatedLeavePolicy08.25.2021.pdf">
https://dhr.idaho.gov/wp-content/uploads/Section6DonatedLeavePolicy08.25.2021.pdf</a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Once you submit a Service Ticket for the donated leave request (see attached), make sure you keep an eye out for responses from SCO to that ticket so that you can address any urgent
issues. You may have to go into the case to see their notes. <o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Once donated leave has been processed, SCO will confirm once its been processed or if corrections are needed.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Finally, we are going to schedule a micro-learning session next week to walk through the donated leave process and answer any questions so be on the look out for that invite.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b>Janelle White</b> | Deputy Administrator <o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="14" height="14" style="width:.1458in;height:.1458in" id="Picture_x0020_44" src="cid:image001.png@01D9C93B.4C13A6B0"></span> 208.854.3079
<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="14" height="14" style="width:.1458in;height:.1458in" id="Picture_x0020_43" src="cid:image002.png@01D9C93B.4C13A6B0"></span> 208.854.3088<o:p></o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="13" height="13" style="width:.1354in;height:.1354in" id="Picture_x0020_42" src="cid:image003.png@01D9C93B.4C13A6B0"></span>
<a href="mailto:janelle.white@dhr.idaho.gov">janelle.white@dhr.idaho.gov</a> <o:p>
</o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="13" height="13" style="width:.1354in;height:.1354in" id="Picture_x0020_41" src="cid:image004.png@01D9C93B.4C13A6B0"></span> <a href="https://dhr.idaho.gov/">www.dhr.idaho.gov</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif;mso-ligatures:none"><img border="0" width="198" height="93" style="width:2.0625in;height:.9687in" id="Picture_x0020_48" src="cid:image005.png@01D9C93B.4C13A6B0"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i>Connect with us:<o:p></o:p></i></p>
<p class="MsoNormal"><a href="https://www.facebook.com/stateofidahoemployment"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_39" src="cid:image006.png@01D9C93B.4C13A6B0"></span></a><span style="mso-ligatures:none">
</span><a href="https://www.instagram.com/stateofidahoemployment"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_38" src="cid:image007.png@01D9C93B.4C13A6B0"></span></a><span style="mso-ligatures:none"> </span><a href="https://twitter.com/idahodhr"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_37" src="cid:image008.png@01D9C93B.4C13A6B0"></span></a><span style="mso-ligatures:none"> </span><a href="https://www.linkedin.com/company/stateofidahoemployment"><span style="color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="26" height="26" style="width:.2708in;height:.2708in" id="Picture_x0020_9" src="cid:image009.png@01D9C93B.4C13A6B0"></span></a><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;color:#1F497D">Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at
<a href="mailto:Lori.Wolff@dhr.idaho.gov">Lori.Wolff@dhr.idaho.gov</a>. <o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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