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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://mailchi.mp/5f1c4935e891/luma-human-capital-management-hcm-weekly-newsletter-12712344?e=b79f7ae385"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">View
this email in your browser</span></a><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:23.5pt;font-family:"Helvetica",sans-serif;color:black">Luma Human Capital Management (HCM) Weekly Newsletter<o:p></o:p></span></b></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Join the Conversation
</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">We value your input! Help us improve this HCM Weekly by sharing your thoughts in this brief feedback survey:
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="color:white"><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=0332fd93b4&e=b79f7ae385" target="_blank"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:white;border:solid black 1.5pt;padding:12.0pt;background:black;text-decoration:none">Click
here to take the feedback survey!</span></a></span><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Spread the Word</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">In this section of the newsletter, we ask our dedicated staff to take the lead in keeping agency colleagues well informed and connected. Please convey the
following messages to impacted employees: </span></em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">HR Generalists and L&D Administrators</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">: As communicated last
week, Luma Training and Development is excited to announce an important transition in how we support employee training and development within our system. Effective October 30th, we will be transitioning to the Luma Learning & Development (L&D) module. Data
from the previous learning platform, Luma Training, hosted on the Enterprise Dashboard, will soon be migrated to L&D. This migration will include attendance records and e-learning courses. The L&D module has been designed to offer a more streamlined, accessible,
and supportive learning and development process for all Luma employees.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Key features and benefits of the Luma L&D module include a comprehensive training catalog, personalized development plans, Luma onboarding, direct training assignment,
registration, and access to training transcripts. Stay tuned for further information on the Statewide Homepage.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Reminders of Best Practices</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Temporary Merit Increases:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> If you have employees that need
a temporary merit increase, please send applicable information to Logan Klaas at
</span><a href="mailto:logan.klaas@dhr.idaho.gov"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#42A1DA">logan.klaas@dhr.idaho.gov</span></a><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> to process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">The Temp Merit Increase will be added on top of the employee’s base pay ensuring the employee remains at the correct comp ratio. Please do not process a change
to the employee’s base pay rate if the increase is meant to be temporary. Doing so will cause issues which can only be resolved by DHR and SCO.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">When submitting the request, please include the following information and also copy your agency’s HRO:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Employee Name<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Employee Number<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Dollar Amount Increase OR Percentage Increase (Luma can handle either)<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Effective StartDate<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">End Date<o:p></o:p></span></li></ol>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Updates on Open Issues</span></b><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">We are actively addressing time off request errors - a solution is in progress.<o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Time Entry - Create a Preset (Weekly Timesheet)</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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Tired of manually entering in your timesheet every week? With Presets, your timesheet can auto-fill with just a few clicks! Presets will not only save time but will also reduce errors. Click </span><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=b6f0ebb221&e=b79f7ae385"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#42A1DA">Create
a Preset</span></a><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#42A1DA"> </span><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">to watch the video and learn how you can create presets.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Tips and Tricks</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Have you found a useful tip or trick in the Luma system? If so, email
</span></em><a href="mailto:DHRsupport@dhr.idaho.gov?subject=null&body=null"><em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#42A1DA">DHRsupport@dhr.idaho.gov</span></em></a><em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">
and we’ll review it for inclusion in the HCM Weekly!</span></em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Upcoming Events</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><u><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Please join us for the following upcoming Luma Micro-Learnings!</span></u></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=6b834badc1&e=b79f7ae385"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:#42A1DA">Click
here to join the meeting</span></a><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Meeting ID: 828 7649 2994<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Passcode: 304906<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">System Improvements</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">One of the numerous benefits offered by Software as a Service (SaaS) is the regular delivery of updates. In the case of our software
provider, Infor, we receive monthly updates, with two substantial updates annually, scheduled for October and April. These updates encompass a wide range of elements, such as enhancements requested by us, improvements requested by other public sector clients,
bug fixes, user interface enhancements, alterations to functionality, and newly introduced features. This consistent update cycle ensures that the State of Idaho remains current with the latest technological advancements.<o:p></o:p></span></p>
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