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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><a href="https://mailchi.mp/0429f153ed01/luma-human-capital-management-hcm-weekly-newsletter-12714816?e=e9c58d13d9"><span style="color:black">View
this email in your browser</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:23.5pt;font-family:"Helvetica",sans-serif;color:black">Luma Human Capital Management (HCM) Weekly Newsletter<o:p></o:p></span></b></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Requests for Action</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">We want to hear from you! Please take a few minutes to complete and share the Luma Training Statewide Survey with your agency colleagues. Feedback will
be used to schedule training, update and create materials, and ultimately support you on the job.
<u>The survey will close on Tuesday, November 7th.</u></span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://stateofidaho.qualtrics.com/jfe/form/SV_3VIjoA1pcMU1T6e"><span style="color:windowtext;text-decoration:none"><img border="0" width="220" height="56" style="width:2.2916in;height:.5833in" id="Picture_x0020_3" src="cid:image002.png@01DA0E71.31FEDAD0" alt="Take the Survey Here! "></span></a><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">If you notice the manager structure is not correct, verify the description and active status fields are synchronized to the manager box is checked on the position.
If it is not checked and the position has a manager number, submit a request for position update action and check the box. If it is checked, email DHR Support (<a href="mailto:dhrsupport@dhr.idaho.gov">dhrsupport@dhr.idaho.gov</a>) to look into the syncing
issue.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Requesting an off-cycle payroll adjustments should go directly to SCO.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Please follow the steps in the
<a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=7414c3df25&e=e9c58d13d9" target="_blank">
<span style="color:black">‘Request an Off-Cycle Payroll Adjustment’ QRG</span></a> to submit an off-cycle request.
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Spread the Word</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">In this section of the newsletter, we ask our dedicated staff to take the lead in keeping agency colleagues well-informed and connected. Please convey the
following messages to impacted employees: </span></em><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Payroll Admins:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> Take note of the following timesheet and
MLA due date changes because of the upcoming holidays:<o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Timesheet for Managers and Employees due date and time (Biweekly only):<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Tuesday,10/31 by Noon (MST)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Tuesday,11/14 by Noon (MST)<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-left:.5in;text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">MLA submission for Agency Payroll due date and time (Biweekly only):<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Wednesday,11/01 by 3 PM (MST)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Wednesday,11/15 by 3 PM (MST)<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-left:.5in;text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Service Now incident request from Agency Payroll due date and time (Off-cycle only):<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Wednesday,11/08 by 3 PM (MST)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Wednesday,11/22 by 3 PM (MST)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Wednesday,12/20 by 3 PM (MST)<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-left:.5in;text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Inform your employees and managers to submit and approve timesheets before the altered deadlines. This adjustment will help us maintain an efficient payroll process
and ensure that everyone receives their compensation correctly.<o:p></o:p></span></p>
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<p class="MsoNormal" style="text-align:justify"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Recruiters:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> When a state agency
hires an employee who also has a work assignment at a university, they should mark their agency's work assignment as primary to avoid benefit issues. This is only when there is dual employment. If they transfer from a university, their state agency work assignment
should change to primary when the university work assignment is inactivated.<o:p></o:p></span></p>
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<p class="MsoNormal" style="text-align:justify"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">HR Generalists:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> When an FLSA
change action (promotion, transfer, update work assignment, etc.) is entered prior to the effective date, WFM typically updates the leave accrual policy on the effective date. If the action processes after the effective date, it uses the process date as the
date the accrual policy is updated. If you need to look at when an accrual policy went into effect, go into WFM>Maintenance>Employee>Employee>Enter the employee's ID and click Find>Edit>Employee Accrual Policies and you will look at the start and end dates
of each policy. If you notice an accrual policy date is not accurate, submit an SCO SNOW ticket.<o:p></o:p></span></p>
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<p class="MsoNormal" style="text-align:justify"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">All:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> The only XM questions that
should go to the DHR support email are if you are having manager structure issues. All other XM questions should be submitted to SCO. If you have someone let you know that they cannot approve their employee’s reimbursement or timesheet, you probably have a
position/manager that needs to be updated, or the manager structure is out of sync with positions.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Updates on Open Issues</span></b><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="text-align:justify"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Managers:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> If you submit a review
and it disappears, reference “My Staff”, select the employee in question, and reference the right-hand corner note that will indicate where it is located.<o:p></o:p></span></p>
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<p class="MsoNormal" style="text-align:justify"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">HR Generalists:</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"> When there are
dual work assignments in WFM, the employee can accrue leave on both of them. The max comp and vacation accruals in WFM are per work assignment and not the combination of the work assignments. HR needs to be aware that the policy regarding max comp and vacation
accruals has not changed and it is still the combination of all work assignments. DHR and SCO are looking into fixes for this issue.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">New/Updated Materials</span></b><b><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">We have updated 20+
<a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=63ac9d392b&e=e9c58d13d9">
<span style="color:#42A1DA">Occupational Health & Safety QRGs</span></a>! These QRGs also provide the role that should be used to perform the specific action in Luma.
<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Tips and Tricks</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Need to view the status of your support ticket?</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Access the
<a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=01f6a9b8ad&e=e9c58d13d9">
<span style="color:#42A1DA">Statewide Home Page</span></a> from Luma to see the status of your ticket and any comments or notes that have been added<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="564" height="126" style="width:5.875in;height:1.3125in" id="Picture_x0020_5" src="cid:image004.png@01DA0E71.31FEDAD0"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="391" height="323" style="width:4.0729in;height:3.3645in" id="Picture_x0020_6" src="cid:image005.png@01DA0E71.31FEDAD0"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Good News/Progress</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">You can find CSS hours and other leave balances in WFM. We are working on adding them to Cognos. There are two ways to view them:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Click view balance history on the WFM home screen>enter the employee ID>Go<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Go to the employee's timesheet>Click on the date hyperlink>select balances in the view.
<strong><span style="font-family:"Helvetica",sans-serif">Note</span></strong>: The balances are updated based on the date you select on the timesheet.<o:p></o:p></span></li></ol>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Upcoming Events</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Please join us for the following upcoming Luma Micro-Learning!</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><strong><u><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Benefits Micro-Learning, 11/8 at 2:00 PM</span></u></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=156cb52c28&e=e9c58d13d9" target="_blank"><span style="color:#42A1DA">Join
Zoom Meeting Here</span></a><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=9dfdd84387&e=e9c58d13d9" target="_blank"><span style="color:#42A1DA"><br>
</span></a><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Meeting ID: 817 5102 2826<br>
Passcode: 171668<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">Dial by your location<br>
<a href="tel:+12532050468"><span style="color:black">+1253 205 0468</span></a> US<br>
<a href="tel:+12532158782"><span style="color:black">+1253 215 8782</span></a> US (Tacoma)<br>
<a href="tel:+13462487799"><span style="color:black">+1346 248 7799</span></a> US (Houston)<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><strong><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#476584">Join the Conversation</span></strong><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Helvetica",sans-serif;color:black">We value your input – thank you to those who responded to our survey last week! It is still open, so please help us improve
this HCM Weekly by sharing your thoughts <a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=5c065a96db&e=e9c58d13d9" target="_blank">
<span style="color:#42A1DA">here</span></a>! <o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://idaho.us18.list-manage.com/track/click?u=e687cba6122d8cf5adfe5dd4f&id=e0668205e5&e=e9c58d13d9" target="_blank"><span style="color:blue;text-decoration:none"><img border="0" width="137" height="53" style="width:1.427in;height:.552in" id="Picture_x0020_8" src="cid:image007.png@01DA0E71.31FEDAD0" alt="Email Marketing Powered by Mailchimp"></span></a><o:p></o:p></p>
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