From agencyitmanagers at admws.idaho.gov Wed Oct 4 13:58:09 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Wed, 4 Oct 2017 19:58:09 +0000 Subject: [Agencyitmanagers] IM/Texting Use Message-ID: We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution. We'd like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place. Please take a few minutes to answer the following questions: 1. Has your department/agency implemented IM/texting? If so: a. Jabber? i. On-Premises? ii. Hosted by other state agency (OCIO)? b. Microsoft? i. On-Premises? ii. Office 365? c. Other? 2. Does your agency have a policy on logging IM/texts? a. Yes b. No 3. Are logs kept of IM/texts? If so, are they: a. Stored and managed centrally on a server? b. Stored centrally, individually for each user? c. Stored on each user's hard drive? d. Other? 4. In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria? a. Yes b. No 5. How long are logs of IM/texts retained? a. Specific time determined by agency b. Application default c. Forever, until deleted by end-user 6. Is your agency federated with other state agencies or external entities? a. Other State Agencies b. Other State Agencies and External Entities c. No 7. If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response? Thank you for your time. I appreciate it! Greg Mathias IDWR 208-287-4888 -------------- next part -------------- An HTML attachment was scrubbed... URL: From agencyitmanagers at admws.idaho.gov Thu Oct 5 06:52:16 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Thu, 5 Oct 2017 12:52:16 +0000 Subject: [Agencyitmanagers] IM/Texting Use In-Reply-To: References: Message-ID: Good morning, Please see answers below, FYI Jim James L. Szatkowski, P.E., F.NSPE Deputy Director 208-373-7210 208-373-7213 fax From: Agencyitmanagers [mailto:agencyitmanagers-bounces at admws.idaho.gov] On Behalf Of agencyitmanagers at admws.idaho.gov Sent: Wednesday, October 4, 2017 1:58 PM To: IT Managers (agencyitmanagers at admws.idaho.gov) Subject: [Agencyitmanagers] IM/Texting Use We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution. We'd like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place. Please take a few minutes to answer the following questions: 1. Has your department/agency implemented IM/texting? If so: a. Jabber? i. On-Premises? ii. Hosted by other state agency (OCIO)?<- Yes, installed. Not used. b. Microsoft? i. On-Premises?<-installed (both 2007 and 2010 ver) ii. Office 365?<- planned roll out by OCIO in next month or two c. Other? 2. Does your agency have a policy on logging IM/texts? <- No a. Yes b. No 3. Are logs kept of IM/texts? If so, are they: a. Stored and managed centrally on a server? b. Stored centrally, individually for each user? c. Stored on each user's hard drive? d. Other? 4. In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria?<-no a. Yes b. No 5. How long are logs of IM/texts retained?<-not, or application default a. Specific time determined by agency b. Application default c. Forever, until deleted by end-user 6. Is your agency federated with other state agencies or external entities?<-? a. Other State Agencies b. Other State Agencies and External Entities c. No 7. If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response?<- we have no policies on IM/Texting. Thank you for your time. I appreciate it! Greg Mathias IDWR 208-287-4888 -------------- next part -------------- An HTML attachment was scrubbed... URL: From agencyitmanagers at admws.idaho.gov Thu Oct 5 07:30:05 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Thu, 5 Oct 2017 13:30:05 +0000 Subject: [Agencyitmanagers] IM/Texting Use In-Reply-To: References: Message-ID: See answers below in RED Randy Turner Information Services Manager Idaho Department of Correction 208-658-2082 email: raturner at idoc.idaho.gov [cid:image001.png at 01D33DAB.C2DAFDB0] The information contained in this e-mail message and any attachments may be privileged and confidential. If the reader of this message is not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender immediately by replying to this e-mail and delete the message and any attachments from your computer. From: Agencyitmanagers [mailto:agencyitmanagers-bounces at admws.idaho.gov] On Behalf Of agencyitmanagers at admws.idaho.gov Sent: Wednesday, October 04, 2017 1:58 PM To: IT Managers (agencyitmanagers at admws.idaho.gov) Subject: [Agencyitmanagers] IM/Texting Use We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution. We'd like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place. Please take a few minutes to answer the following questions: 1. Has your department/agency implemented IM/texting? If so: * Jabber? i. On-Premises? ii. Hosted by other state agency (OCIO)? * Microsoft? i. On-Premises? ii. Office 365? Currently implementing Office 365 Government E3 * Other? We have been using a freeware package called SPARK for the last several years 1. Does your agency have a policy on logging IM/texts? * Yes, Not a written or formal policy. We do NOT log IM's. If the end users chooses to keep them, they can. * No 2. Are logs kept of IM/texts? If so, are they: * Stored and managed centrally on a server? * Stored centrally, individually for each user? * Stored on each user's hard drive? Yes, if they choose to enable that feature * Other? 3. In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria? * Yes, We just find the folder on the individuals account/hard drive and see if there is anything in it. * No 4. How long are logs of IM/texts retained? * Specific time determined by agency * Application default * Forever, until deleted by end-user 5. Is your agency federated with other state agencies or external entities? * Other State Agencies * Other State Agencies and External Entities * No 6. If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response? No formal or written policies. Thank you for your time. I appreciate it! Greg Mathias IDWR 208-287-4888 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 26832 bytes Desc: image001.png URL: From agencyitmanagers at admws.idaho.gov Thu Oct 5 09:37:16 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Thu, 5 Oct 2017 15:37:16 +0000 Subject: [Agencyitmanagers] IM/Texting Use In-Reply-To: References: Message-ID: See answers below: Glenn Harris, IT Manager Legislative Services Office State Capitol Bld - W120 Boise, Idaho 83720 gharris at lso.idaho.gov From: Agencyitmanagers [mailto:agencyitmanagers-bounces at admws.idaho.gov] On Behalf Of agencyitmanagers at admws.idaho.gov Sent: Wednesday, October 04, 2017 1:58 PM To: IT Managers (agencyitmanagers at admws.idaho.gov) Subject: [Agencyitmanagers] IM/Texting Use We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution. We'd like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place. Please take a few minutes to answer the following questions: 1. Has your department/agency implemented IM/texting? If so: a. Jabber? i. On-Premises? Yes we have Jabber. It is not heavily used. Some groups use their own web based services. ii. Hosted by other state agency (OCIO)? b. Microsoft? i. On-Premises? ii. Office 365? c. Other? 2. Does your agency have a policy on logging IM/texts? a. Yes - Yes we do not log IM/texts b. No 3. Are logs kept of IM/texts? If so, are they: No Logs kept a. Stored and managed centrally on a server? b. Stored centrally, individually for each user? c. Stored on each user's hard drive? d. Other? 4. In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria? a. Yes b. No - No 5. How long are logs of IM/texts retained? a. Specific time determined by agency b. Application default c. Forever, until deleted by end-user 6. Is your agency federated with other state agencies or external entities? - No a. Other State Agencies b. Other State Agencies and External Entities c. No 7. If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response? - No written policy. Thank you for your time. I appreciate it! Greg Mathias IDWR 208-287-4888 -------------- next part -------------- An HTML attachment was scrubbed... URL: From agencyitmanagers at admws.idaho.gov Fri Oct 6 14:01:23 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Fri, 6 Oct 2017 20:01:23 +0000 Subject: [Agencyitmanagers] IM/Texting Use In-Reply-To: References: Message-ID: Hi Greg. See my answers below. (probably not much help to you. ) --Larry Larry Sweat | I.T. Manager | PERSI 607 N 8th | Boise ID 83702 * 208.287.9280 From: Agencyitmanagers [mailto:agencyitmanagers-bounces at admws.idaho.gov] On Behalf Of agencyitmanagers at admws.idaho.gov Sent: Wednesday, October 4, 2017 1:58 PM To: IT Managers (agencyitmanagers at admws.idaho.gov) Subject: [Agencyitmanagers] IM/Texting Use We (Water Resources) are in the process of implementing Jabber along with our Cisco VoIP solution. We'd like to get an idea of how many other agencies are using agency supported/provided IM/Texting of any kind and, if so, what type and any policies you may have in place. Please take a few minutes to answer the following questions: 1. Has your department/agency implemented IM/texting? If so: (We have CISCO VoIP and Jabber but have not enabled Jabber for our users.) a. Jabber? i. On-Premises? ii. Hosted by other state agency (OCIO)? b. Microsoft? i. On-Premises? ii. Office 365? c. Other? 2. Does your agency have a policy on logging IM/texts? (We currently have an informal policy that Jabber won't be used until we finalize an approved written policy that will require messages be logged and logs preserved. We expect to do this and start using it in the next 12 months) a. Yes b. No 3. Are logs kept of IM/texts? If so, are they: a. Stored and managed centrally on a server? b. Stored centrally, individually for each user? c. Stored on each user's hard drive? d. Other? To be determined but expect to store and manage on a server. 4. In the event of a lawsuit or public records request, do you have a tool to search and preserve any IM/texts meeting the specific search criteria? a. Yes. This will be a requirement before we enable it. b. No 5. How long are logs of IM/texts retained? a. Specific time determined by agency. To be determined. b. Application default c. Forever, until deleted by end-user 6. Is your agency federated with other state agencies or external entities? a. Other State Agencies b. Other State Agencies and External Entities c. No 7. If you have any policies regarding the use and management of IM/texting, can you please attach copies in your response? Thank you for your time. I appreciate it! Greg Mathias IDWR 208-287-4888 -------------- next part -------------- An HTML attachment was scrubbed... URL: From agencyitmanagers at admws.idaho.gov Fri Oct 20 14:14:10 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Fri, 20 Oct 2017 20:14:10 +0000 Subject: [Agencyitmanagers] ITA Guideline Approval In-Reply-To: References: Message-ID: Revisions to the following procedure reference document were approved by the Idaho Geospatial Council-Executive Committee, a subcommittee of the ITA, on September 28, 2017: * ITA Guideline G350 (Methodology for Recognizing a TIM Framework Dataset): https://ita.idaho.gov/psg/g350.pdf You may also visit the ITA website (https://ita.idaho.gov/resources.html) for a complete list of current, approved policies, standards, and guidelines. Regards, Erin Seaman Assistant to Greg Zickau, Chief Information Officer Administrative support for: * Idaho Technology Authority (ITA) * IT Leadership Council (ITLC) * Idaho Geospatial Council-Executive Committee (IGC-EC) * Access Idaho Steering Committee Department of Administration | Office of the Chief Information Officer | State of Idaho Erin.Seaman at cio.idaho.gov | (208) 332-1876 -------------- next part -------------- An HTML attachment was scrubbed... URL: From agencyitmanagers at admws.idaho.gov Fri Oct 20 15:16:25 2017 From: agencyitmanagers at admws.idaho.gov (agencyitmanagers at admws.idaho.gov) Date: Fri, 20 Oct 2017 21:16:25 +0000 Subject: [Agencyitmanagers] Oldies but Goodies Message-ID: Here is a series of (old) training videos we no longer need. If anyone can use them, you're welcome to have them. Otherwise I'll give them to Youth Ranch. --Larry Larry Sweat | I.T. Manager | PERSI 607 N 8th | Boise ID 83702 * 208.287.9280 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AppDev Training Series on DVD.PDF Type: application/pdf Size: 2221115 bytes Desc: AppDev Training Series on DVD.PDF URL: