[NCASG] Starting pay question

Mon Apr 5 08:26:49 MDT 2021

Hi, good morning Wendy,

Please see the responses below from Louisiana.

Does the agency make the decision regarding starting salary?
The Louisiana State Civil Service Commission establishes the rules<https://www.civilservice.louisiana.gov/CSRules/Chapter6.aspx> (see Rule 6.5) relative to hiring rates that all agencies follow for classified employees. Some of the rules, such as hiring for extraordinary qualifications, have an element of agency discretion built into them. However, there are limits to the agency's discretion. Specific to extraordinary qualifications, the agency cannot hire at a rate exceeding the midpoint without first obtaining the approval of the State Civil Service Director. The Director has also issued guidelines via the Compensation Administration Guide<https://www.civilservice.louisiana.gov/files/HRHandbook/Updates/2018-0001%20CAG.pdf> that agencies must take into consideration when applying the rules pertaining to pay.

Does your agency (the statewide HR Department) review?
Louisiana State Civil Service has a Compliance and Audit Division that samples agency actions as part of a regular review process to confirm that they were made in accordance with the rules and guidelines. The results of these reviews are presented publically to the State Civil Service Commission.

If so, can your agency reject the offer?  On what basis?
This is not common. However, if the Compliance and Audit Division finds that an agency has made payments to an employee outside of what the established rules and/or guidelines allow, the Director can take a corrective action on the employee's salaries and, if necessary, revoke the agency's discretion to use the rule.

Let me know if I may assist with any additional questions?

Thanks and have a great week,

Janelle Haynsworth, CCP
Compensation Program Manager
Louisiana State Civil Service
225.342.8266
janelle.haynsworth at la.gov<mailto:janelle.haynsworth at la.gov>

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From: Mays, Wendy A <Wendy.A.Mays at wv.gov>
Sent: Friday, April 2, 2021 7:22 AM
To: dhr_ncasg_survey_list at admws.idaho.gov
Subject: [NCASG] Starting pay question

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Good morning from West Virginia,

Does the agency make the decision regarding starting salary?
Does your agency (the statewide HR Department) review?
If so, can your agency reject the offer?  On what basis?

In WV an agency decides the starting salary.  However, the agency is required to start at the minimum of the pay range and can give 5% for every 6 months of additional experience up to 35%.  That is reviewed and the employee's application is reviewed a second time by the DOP's transactions unit.  This is an active thorough review and not just a review that signs off.

Let me know if you have any questions.  If you could have your response to me by Tuesday morning, I'd appreciate it.  Obviously, we do not have collective bargaining in my state.

Thank you guys for everything.
Wendy Mays
Assistant Director, Classification and Compensation
WV Division of Personnel
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