From Joan.Compton at adm.idaho.gov Mon Feb 11 09:28:43 2019 From: Joan.Compton at adm.idaho.gov (Joan Compton) Date: Mon, 11 Feb 2019 16:28:43 +0000 Subject: [Icoord] FW: April 1, 2019 to April 1, 2020 AVIATION AND FOREIGN LIABILITY insurance renewal process In-Reply-To: References: Message-ID: Good morning, Friendly reminder.........for those agencies who have not already finalized and submitted your April 1, 2919 insurance renewal data per below email, please do so by this Friday, February 15, 2019. Thank you! Joan Compton, Risk Management Analyst Dept. of Administration Risk Management Program 650 W. State Street Boise, Idaho 83720 208-332-1872 208-334-5315 - Fax Work hours: 7:00am to 4:00pm From: Joan Compton Sent: Thursday, January 17, 2019 12:17 PM To: Joan Compton Cc: Joan Compton ; Kristie Fields ; Max George ; Faith Cox Subject: April 1, 2019 to April 1, 2020 AVIATION AND FOREIGN LIABILITY insurance renewal process Good afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2019 Aviation and Foreign Liability insurance policies. Please open, print and view the two attached cover letters BEFORE beginning the process. Please pay particular attention to the additional items 3-5 contained in the Foreign cover letter as it may be applicable to your agency. There are 9 attachments and some may not be applicable to your agency operations. After viewing the two cover letters: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the two applicable lines of insurance coverage (Aviation AND Foreign). 3. After entering into the applicable insurance screen, click on the 2020 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. For the Aviation coverage, enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2018 (prior calendar year trips). * If applicable, please complete the attached Drone Information template for any drones your agency owns and operates. If any drone is used overseas please indicate on the template. If so, a separate insurance document will be emailed to your agency for completion. 6. For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2019 through April 1, 2020. * Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to Joan.compton at adm.idaho.gov prior to the actual travel date. 7. Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen. 8. When finished entering the annual renewal data into RMIS for both the aviation and foreign liability, click the "Send to Risk Management" button prior to February 15, 2019. If one or both lines of coverage are not applicable to your agency, simply enter into each of the 2020 RMIS coverage screens and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to February 15, 2019. The process will then be complete. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than FEBRUARY 15, 2019. Joan Compton, Risk Management Analyst Dept. of Administration Risk Management Program 650 W. State Street Boise, Idaho 83720 208-332-1872 208-334-5315 - Fax Work hours: 7:00am to 4:00pm -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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