From Max.George at adm.idaho.gov Wed Jan 6 14:31:34 2021 From: Max.George at adm.idaho.gov (Max George) Date: Wed, 6 Jan 2021 21:31:34 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal Message-ID: Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Foreign Liability insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. Please pay particular attention to the additional items 3-6 contained in the Foreign cover letter as it may be applicable to your agency. There are 5 attachments and some may not be applicable to your agency operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the foreign liability line of coverage. 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2021 through April 1, 2022. * Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to max.george at adm.idaho.gov prior to the actual travel date. 6. Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen. 7. When finished entering the annual renewal data into RMIS for foreign liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage are not applicable to your agency, simply enter into the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. The drone survey app attachment is only if any of your employees are planning to use drones OVERSEAS. You do not need to complete this app if drone use is only in Idaho. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than January 27th, 2021. Thank you, Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: App - Haiti Supplement - Intl Pkg Foreign Liab.pdf.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 16660 bytes Desc: App - Haiti Supplement - Intl Pkg Foreign Liab.pdf.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: App - Drone Survey Supplemental- Chubb.xlsm Type: application/vnd.ms-excel.sheet.macroenabled.12 Size: 349865 bytes Desc: App - Drone Survey Supplemental- Chubb.xlsm URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: App (UPDATED) Cuba Certification - Intl Pkg Foreign Liab - Chubb.pdf Type: application/pdf Size: 193039 bytes Desc: App (UPDATED) Cuba Certification - Intl Pkg Foreign Liab - Chubb.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Foreign Liability Renewal Cover Letter for period 4-1-21 to 4-1-22.doc Type: application/msword Size: 77312 bytes Desc: Foreign Liability Renewal Cover Letter for period 4-1-21 to 4-1-22.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY22 FOREIGN HIRED EMPLOYEES template.xls Type: application/vnd.ms-excel Size: 34304 bytes Desc: FY22 FOREIGN HIRED EMPLOYEES template.xls URL: From Max.George at adm.idaho.gov Wed Jan 6 14:51:15 2021 From: Max.George at adm.idaho.gov (Max George) Date: Wed, 6 Jan 2021 21:51:15 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 AVIATION insurance renewal process Message-ID: Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Aviation insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There is also an attached drone worksheet to complete if your agency owns and uses drones for business operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the applicable line of insurance coverage (Aviation). 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2020 (prior calendar year trips). * If applicable, please complete the attached Drone Information template for any drones your agency owns and operates. 6. When finished entering the annual renewal data into RMIS for Aviation liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage is not applicable to your agency, simply enter into the Aviation section of the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than JANUARY 27TH, 2021. Thank you! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Aviation Renewal Cover Letter for period 4-1-21 to 4-1-22.doc Type: application/msword Size: 79360 bytes Desc: Aviation Renewal Cover Letter for period 4-1-21 to 4-1-22.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: DRONE information for April 1 2021 to April 1 2022 RENEWAL.xls Type: application/vnd.ms-excel Size: 36864 bytes Desc: DRONE information for April 1 2021 to April 1 2022 RENEWAL.xls URL: From Max.George at adm.idaho.gov Thu Jan 14 14:16:39 2021 From: Max.George at adm.idaho.gov (Max George) Date: Thu, 14 Jan 2021 21:16:39 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal In-Reply-To: References: Message-ID: Good Afternoon Insurance Coordinators, Just a reminder, please see the below email. The deadline is Wednesday, January 27th. If you have already submitted your agency's information please disregard this notice. Thanks! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. From: Max George Sent: Wednesday, January 6, 2021 2:32 PM To: icoord at admws.idaho.gov Cc: Faith Cox ; Kristie Fields Subject: April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal Importance: High Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Foreign Liability insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. Please pay particular attention to the additional items 3-6 contained in the Foreign cover letter as it may be applicable to your agency. There are 5 attachments and some may not be applicable to your agency operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the foreign liability line of coverage. 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2021 through April 1, 2022. * Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to max.george at adm.idaho.gov prior to the actual travel date. 6. Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen. 7. When finished entering the annual renewal data into RMIS for foreign liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage are not applicable to your agency, simply enter into the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. The drone survey app attachment is only if any of your employees are planning to use drones OVERSEAS. You do not need to complete this app if drone use is only in Idaho. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than January 27th, 2021. Thank you, Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Max.George at adm.idaho.gov Thu Jan 14 14:45:32 2021 From: Max.George at adm.idaho.gov (Max George) Date: Thu, 14 Jan 2021 21:45:32 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 AVIATION insurance renewal process In-Reply-To: References: Message-ID: Good morning Insurance Coordinators, Just a reminder, please see the below email. The deadline is Wednesday, January 27th. I have also attached an updated list of Risk Management approved charter companies showing that we have certificates on file. If you have already submitted your agency's information please disregard this notice. Thanks! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. From: Max George Sent: Wednesday, January 6, 2021 2:51 PM To: icoord at admws.idaho.gov Cc: Faith Cox ; Kristie Fields Subject: April 1, 2021 to April 1, 2022 AVIATION insurance renewal process Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Aviation insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There is also an attached drone worksheet to complete if your agency owns and uses drones for business operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the applicable line of insurance coverage (Aviation). 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2020 (prior calendar year trips). * If applicable, please complete the attached Drone Information template for any drones your agency owns and operates. 6. When finished entering the annual renewal data into RMIS for Aviation liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage is not applicable to your agency, simply enter into the Aviation section of the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than JANUARY 27TH, 2021. Thank you! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Copy of JAN-DEC FLYING SERVICES 2020.xls Type: application/vnd.ms-excel Size: 37376 bytes Desc: Copy of JAN-DEC FLYING SERVICES 2020.xls URL: From Max.George at adm.idaho.gov Fri Jan 22 11:24:46 2021 From: Max.George at adm.idaho.gov (Max George) Date: Fri, 22 Jan 2021 18:24:46 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal In-Reply-To: References: Message-ID: Good Morning Insurance Coordinators, Just a reminder, please see the below email. The deadline is next Wednesday, January 27th. If you have already submitted your agency's information please disregard this notice. Thanks! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. From: Max George Sent: Wednesday, January 6, 2021 2:32 PM To: icoord at admws.idaho.gov Cc: Faith Cox >; Kristie Fields > Subject: April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal Importance: High Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Foreign Liability insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. Please pay particular attention to the additional items 3-6 contained in the Foreign cover letter as it may be applicable to your agency. There are 5 attachments and some may not be applicable to your agency operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the foreign liability line of coverage. 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2021 through April 1, 2022. * Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to max.george at adm.idaho.gov prior to the actual travel date. 6. Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen. 7. When finished entering the annual renewal data into RMIS for foreign liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage are not applicable to your agency, simply enter into the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. The drone survey app attachment is only if any of your employees are planning to use drones OVERSEAS. You do not need to complete this app if drone use is only in Idaho. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than January 27th, 2021. Thank you, Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Max.George at adm.idaho.gov Fri Jan 22 11:26:11 2021 From: Max.George at adm.idaho.gov (Max George) Date: Fri, 22 Jan 2021 18:26:11 +0000 Subject: [Icoord] April 1, 2021 to April 1, 2022 AVIATION insurance renewal process In-Reply-To: References: Message-ID: Just a reminder, please see the below email. The deadline is next Wednesday, January 27th. If you have already submitted your agency's information please disregard this notice. Thanks! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. From: Max George Sent: Wednesday, January 6, 2021 2:51 PM To: icoord at admws.idaho.gov Cc: Faith Cox >; Kristie Fields > Subject: April 1, 2021 to April 1, 2022 AVIATION insurance renewal process Good Afternoon Insurance Coordinators, It is time to start the insurance renewal process involving the State's April 1, 2021 Aviation insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There is also an attached drone worksheet to complete if your agency owns and uses drones for business operations. After viewing the cover letter: 1. Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary) 2. Select the applicable line of insurance coverage (Aviation). 3. After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down. 4. Then click "GET ALL" which opens the various data input fields. 5. Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2020 (prior calendar year trips). * If applicable, please complete the attached Drone Information template for any drones your agency owns and operates. 6. When finished entering the annual renewal data into RMIS for Aviation liability, click the "Send to Risk Management" button prior to January 27th, 2021. If this line of coverage is not applicable to your agency, simply enter into the Aviation section of the 2022 RMIS coverage screen and: 1. click the "Get all" button which opens the various data input fields, 2. then click the "not applicable" button, 3. and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete. If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869. All agencies must respond by no later than JANUARY 27TH, 2021. Thank you! Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Max.George at adm.idaho.gov Fri Jan 22 11:40:44 2021 From: Max.George at adm.idaho.gov (Max George) Date: Fri, 22 Jan 2021 18:40:44 +0000 Subject: [Icoord] Annual Inventory Process Message-ID: Agency Insurance Coordinators, In accordance with Idaho Code Section 67-5746, each agency is required to conduct an annual inventory for all business personal property which the agency owns or is responsible for whether under terms of any contract, grant, or otherwise. The Department of Administration is responsible for verifying that each agency has completed its inventory. This annual process begins in January and is to be completed by the end of the first week of March 2021. Attached is a copy of the Minimum Requirements for Maintenance of Business Property Inventory System to help you determine what items must be inventoried. (Please note that this statutorily required inventory process is not the same as the property information required for insurance coverage and renewal.) Please apply a 1.2% inflationary factor to your existing business personal property values for FY21. The inflationary factor is not applied to new acquisitions. Once your annual inventory of business personal property has been conducted, each agency insurance coordinator must complete and return the attached 2021 Acknowledgement of Completion of Business Property Inventory form to the Department of Administration via email to max.george at adm.idaho.gov. Acknowledgement forms must be received by March 5, 2021. As always, we appreciate your assistance complying with this annual task. Should you have questions, please feel free to contact me. Regards, Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Annual Inventory Cover Letter 2021.doc Type: application/msword Size: 78848 bytes Desc: Annual Inventory Cover Letter 2021.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ANN INV guidelines 2021.doc Type: application/msword Size: 25088 bytes Desc: ANN INV guidelines 2021.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ANN INV acknowledgement form Jan 2021.doc Type: application/msword Size: 32256 bytes Desc: ANN INV acknowledgement form Jan 2021.doc URL: From Max.George at adm.idaho.gov Fri Jan 29 14:51:28 2021 From: Max.George at adm.idaho.gov (Max George) Date: Fri, 29 Jan 2021 21:51:28 +0000 Subject: [Icoord] Risk Management Program - Important Announcement Message-ID: Please see the attached letter regarding the new Risk Management Information System. Max George Risk Analyst Risk Management Program State of Idaho, Department of Administration Max.George at adm.idaho.gov (208) 332-1848 Risk Management Mission: We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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