[Icoord] April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal

[Max George]

Good Afternoon Insurance Coordinators,

Just a reminder, please see the below email. The deadline is Wednesday, January 27th.

If you have already submitted your agency's information please disregard this notice.

Thanks!


Max George
Risk Analyst
Risk Management Program
State of Idaho, Department of Administration
Max.George at adm.idaho.gov<mailto:Max.George at adm.idaho.gov>
(208) 332-1848

Risk Management Mission:  We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.

From: Max George
Sent: Wednesday, January 6, 2021 2:32 PM
To: icoord at admws.idaho.gov
Cc: Faith Cox <Faith.Cox at adm.idaho.gov>; Kristie Fields <Kristie.Fields at adm.idaho.gov>
Subject: April 1, 2021 to April 1, 2022 Foreign Liability Insurance Renewal
Importance: High

Good Afternoon Insurance Coordinators,

It is time to start the insurance renewal process involving the State's April 1, 2021 Foreign Liability insurance policy.  Please open, print and view the attached cover letter BEFORE beginning the process.  Please pay particular attention to the additional items 3-6 contained in the Foreign cover letter as it may be applicable to your agency.   There are 5 attachments and some may not be applicable to your agency operations.

After viewing the cover letter:
1.       Please log into the Risk Management Information System (RMIS).  Access to the RMIS program can be found on our website,  https://risk.adm.idaho.gov/  then click  on the RMIS tab (upper right of page).  Also Refer to the  RMIS Agency User Manual, if necessary)
2.       Select the foreign liability line of coverage.
3.       After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down.
4.       Then click "GET ALL" which opens the various data input fields.
5.       For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2021 through April 1, 2022.
     *   Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to max.george at adm.idaho.gov<mailto:max.george at adm.idaho.gov> prior to the actual travel date.

6.       Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen.
7.       When finished entering the annual renewal data into RMIS for foreign liability, click the "Send to Risk Management" button prior to January 27th, 2021.

If this line of coverage are not applicable to your agency, simply enter into the 2022 RMIS coverage screen and:

  1.  click the "Get all" button which opens the various data input fields,
  2.  then click the "not applicable" button,
  3.  and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021.  The process will then be complete.

The drone survey app attachment is only if any of your employees are planning to use drones OVERSEAS. You do not need to complete this app if drone use is only in Idaho.

If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869.

All agencies must respond by no later than January 27th, 2021.

Thank you,

Max George
Risk Analyst
Risk Management Program
State of Idaho, Department of Administration
Max.George at adm.idaho.gov<mailto:Max.George at adm.idaho.gov>
(208) 332-1848

Risk Management Mission:  We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.

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