From idhr at admws.idaho.gov Wed Aug 2 10:59:20 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 2 Aug 2023 16:59:20 +0000 Subject: [IDHR] Searching Luma and Customizing views Message-ID: Courtney Butler is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us06web.zoom.us/j/83630484350?pwd=eVF2bEh3T21PMkhkRnZwVTJCbzZSdz09 Meeting ID: 836 3048 4350 Passcode: 331856 --- One tap mobile +17193594580,,83630484350#,,,,*331856# US +17207072699,,83630484350#,,,,*331856# US (Denver) --- Dial by your location * +1 719 359 4580 US * +1 720 707 2699 US (Denver) * +1 253 205 0468 US * +1 253 215 8782 US (Tacoma) * +1 346 248 7799 US (Houston) * +1 669 444 9171 US * +1 386 347 5053 US * +1 507 473 4847 US * +1 564 217 2000 US * +1 646 558 8656 US (New York) * +1 646 931 3860 US * +1 689 278 1000 US * +1 301 715 8592 US (Washington DC) * +1 305 224 1968 US * +1 309 205 3325 US * +1 312 626 6799 US (Chicago) * +1 360 209 5623 US Meeting ID: 836 3048 4350 Passcode: 331856 Find your local number: https://us06web.zoom.us/u/kcvt4SVNHz -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 3055 bytes Desc: not available URL: From idhr at admws.idaho.gov Tue Aug 1 09:38:56 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 1 Aug 2023 15:38:56 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It's time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! ________________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 295 242 644 139 Passcode: dBaprg Download Teams | Join on the web Join with a video conferencing device idahogov at m.webex.com Video Conference ID: 112 086 728 9 Alternate VTC instructions Or call in (audio only) +1 208-985-2810,,397124373# United States, Boise Phone Conference ID: 397 124 373# Find a local number | Reset PIN Learn More | Meeting options ________________________________________________________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5386 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: From idhr at admws.idaho.gov Wed Aug 2 15:57:54 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 2 Aug 2023 21:57:54 +0000 Subject: [IDHR] Are you missing payroll groups (teams)? If so, please complete this survey ASAP!! Message-ID: We are looking for those HR staff who cannot see all of the teams/groups for payroll for the agency(s) that they support. We will pull the results at the end of day Thursday (8/3/23) in order to send the request to SCO to update. We can do it again, if needed. https://forms.office.com/Pages/ResponsePage.aspx?id=Y3o7xW4tlk2HyZ9YP20cge63NbYgzBlFjMgH9BBJ0glUOFBETFgyVEhNWVdNTjVKMUw4VUhZMjdRNS4u Andrea Ryan | Human Resource Manager [Blue Phone Icon] 208.758.1618 [Icon Description automatically generated] andrea.ryan at dhr.idaho.gov [Icon Description automatically generated] www.dhr.idaho.gov [cid:image004.png at 01D9C551.A46007C0] Connect with us: [cid:image005.png at 01D9C551.A46007C0] [cid:image006.png at 01D9C551.A46007C0] [cid:image007.png at 01D9C551.A46007C0] [cid:image008.png at 01D9C551.A46007C0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16083 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4019 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 6406 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Wed Aug 2 16:33:25 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 2 Aug 2023 22:33:25 +0000 Subject: [IDHR] DHR Support Inbox - REMINDERS Message-ID: Good afternoon HR contacts! I wanted to send a few reminders along to assist you with receiving the most accurate and timely responses when you submit inquiries to the DHR Support Inbox. We are all learning so much more each day and we have seen great progress in agencies helping each other. Please remember the DHR inbox is being monitored by a select few individuals and those individuals are providing support to the entire state. The more information you provide up front, the easier and quicker it will be to provide you support. That being said, please: 1. If the issue is specific to an employee or multiple employees: Provide the first and last name of the employee and the employee ID number. 2. Provide a full screenshot of your entire screen. This allows us to see what role you're in and where you are in the system. If it is for a timesheet issue, please provide a screenshot of the entire timesheet. 3. For recruitment assistance, include the requisition number and applicant's name. 4. Please reply all to emails. This ensures that everything is being copied to the DHR Support Inbox. 5. If an issue has been resolved and you no longer require assistance, please forward your original email to the DHR Support Inbox and indicate that your issue has been resolved and you no longer need assistance. 6. Please DO NOT submit a SCO helpdesk ticket unless the DHR Support inbox directs you to do so. 7. Please DO NOT email, call, text, or teams message the functional team members directly (Hanna Hall, Jeni Lang, Ashley Mattoon, Courtney Butler, Logan Klaas or Haley Westenskow). 8. Please make sure you include a priority number in the subject line of your email. Below are the priority levels: * 1 - critical pay issue needing resolution within 24 hours * 2 - critical recruitment/hiring issue needing resolution within 72 hours * 3 - non-critical (i.e., not going to affect pay, hiring, recruiting) issues needing resolution within 5 business days * 4 - all others needing resolution in 5+ business days. This includes suggestions for additions to the system, incorrect QRGs. 9. Please utilize all of your resources including discussing with your HR team members, reviewing the knowledge base, checking the DHR Sharepoint site, reviewing the HCM Q&A document, etc. If you have questions or need further clarification please let myself or Janelle White know. We appreciate your patience and assistance! Michelle Peugh, PHR, CPM(r) | Bureau Chief [cid:image001.png at 01D9C55F.0E326910] Office: 208.854.3073|Cell: 208.579.8291 [cid:image002.png at 01D9C55F.0E326910] Michelle.peugh at dhr.idaho.gov [cid:image003.png at 01D9C55F.0E326910] www.dhr.idaho.gov [cid:image004.png at 01D9C55F.0E326910] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1377 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Thu Aug 3 08:50:34 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 3 Aug 2023 14:50:34 +0000 Subject: [IDHR] Luma Off-Cycle Historical Correction Message-ID: Good afternoon HR Contacts, Paystubs are currently available to view in Luma! Please have your Agency employees review their paystubs. If an employee is identified as missing a timesheet and not getting a paycheck Friday 8/4, they must be updated and authorized by Thursday 8/3 at 3pm to make it on the off-cycle payroll for the Friday 8/11 pay date. For information on how to do a historical Timesheet Adjustment, please follow the steps on the Historical Timesheet Adjustments QRG (note, must be logged into Luma and the Service Portal to view): https://idahosco.servicenowservices.com/sp?id=kb_article_view&sysparm_article=KB0012211 Please submit a support ticket with Human Capital Management > Luma WFM > Off-Cycle Request categorization to let us know to process them on the Off-Cycle correction. Thank you, Luma Team [cid:image001.jpg at 01D9C5E7.9046DA20] O. 208-334-3100 F. 208-334-2671 E. luma at sco.idaho.gov W. www.sco.idaho.gov -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 18263 bytes Desc: image001.jpg URL: From idhr at admws.idaho.gov Thu Aug 3 14:12:31 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 3 Aug 2023 20:12:31 +0000 Subject: [IDHR] Microlearning - Payroll and WFM Reports (a few of them) Message-ID: We will not cover all reports in WFM and payroll. We have a few different reports that will help with payroll processing. -- Do not delete or change any of the following text. -- When it's time, join your Webex meeting here. Join meeting More ways to join: Join from the meeting link https://idahogov.webex.com/idahogov/j.php?MTID=m46df861806edd709db7ffe471b0bf936 Join by meeting number Meeting number (access code): 2631 192 9848 Meeting password: NGmxrWJD677 Tap to join from a mobile device (attendees only) +1-415-655-0001,,26311929848## US Toll Join by phone +1-415-655-0001 US Toll Global call-in numbers Join from a video system or application Dial 26311929848 at idahogov.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are a host, click here to view host information. Need help? Go to https://help.webex.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 3547 bytes Desc: not available URL: From idhr at admws.idaho.gov Fri Aug 4 13:51:47 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 4 Aug 2023 19:51:47 +0000 Subject: [IDHR] DHR Weekly Information Update 8.4.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * Negotiated Rulemaking * Recruitment Update * Free SHRM and HRCI Continuing Education Webinars * SCO General Reminders * DHR Support Ticket Info For access to the current and past weekly communications, please click here for the document library. A plain text version of this document is available upon request, please contact Janelle McDonald at Janelle.mcdonald at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9C6DA.A7D5D800] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9C6DA.A7D5D800] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9C6DA.A7D5D800] www.dhr.idaho.gov [cid:image004.png at 01D9C6DA.A7D5D800] Connect with us: [cid:image005.png at 01D9C6DA.A7D5D800] [cid:image006.png at 01D9C6DA.A7D5D800] [cid:image007.png at 01D9C6DA.A7D5D800] [cid:image008.png at 01D9C6DA.A7D5D800] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 537344 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8.4 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 825956 bytes Desc: 8.4 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Mon Aug 7 08:49:58 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 7 Aug 2023 14:49:58 +0000 Subject: [IDHR] Timesheet Reminder Message-ID: Happy Monday! I hope everyone had a great weekend! Please remember timesheets are due! If you haven't already, please get yours submitted! Thanks! Janelle White | Deputy Administrator [cid:image001.png at 01D9C90C.24079ED0] 208.854.3079 [cid:image002.png at 01D9C90C.24079ED0] 208.854.3088 [cid:image003.png at 01D9C90C.24079ED0] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9C90C.24079ED0] www.dhr.idaho.gov [cid:image005.png at 01D9C90C.24079ED0] Connect with us: [cid:image006.png at 01D9C90C.24079ED0] [cid:image007.png at 01D9C90C.24079ED0] [cid:image008.png at 01D9C90C.24079ED0] [cid:image009.png at 01D9C90C.24079ED0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 401781 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Mon Aug 7 09:36:30 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 7 Aug 2023 15:36:30 +0000 Subject: [IDHR] Emails from TRN Message-ID: Hi all, We are aware effective dated queue emails are being sent from TRN (an example is below). The team is working on stopping all of these emails in all the tenants other than PROD. There is no need to email or submit a ticked for effective date emails. If anyone receives emails other than the effective date emails from TRN, TST, DEM, or any other tenant, please email the dhrsupport at dhr.idaho.gov email. [cid:image001.png at 01D9C912.9DBAA730] Thank you, Hanna Hall | Employee Support Services Manager [cid:image002.png at 01D9C912.9DBAA730] Office: 208.854.3014 [cid:image003.png at 01D9C912.9DBAA730] Hanna.Hall at dhr.idaho.gov [cid:image004.png at 01D9C912.9DBAA730] www.dhr.idaho.gov [cid:image005.png at 01D9C912.9DBAA730] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 161462 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 819 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 576 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 617 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 1377 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.jpg Type: image/jpeg Size: 3275 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 3364 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 2899 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Mon Aug 7 11:41:56 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 7 Aug 2023 17:41:56 +0000 Subject: [IDHR] Upcoming Workers' Compensation Trainings In-Reply-To: References: Message-ID: Greetings! Please view the informational flyer regarding DHR?s and SIF?s upcoming Workers? Compensation Trainings taking place this fall. Feel free to share this information with your agency employees. Registration is live in Luma L&D. Managers or Learning Administrators (such as myself) should be able to enroll employees for upcoming sessions. If you need assistance with the registration process, please contact me at claire.russell at dhr.idaho.gov. Thank you, Claire Russell | Human Resources Associate (Training & Communication) [cid:image001.png at 01D9C91F.459A75A0] 208.854.3039 [cid:image002.png at 01D9C91F.459A75A0] 208.854.3088 [cid:image003.png at 01D9C91F.459A75A0] claire.russell at dhr.idaho.gov [cid:image004.png at 01D9C91F.459A75A0] www.dhr.idaho.gov [cid:image005.png at 01D9C91F.459A75A0] Connect with us: [cid:image006.png at 01D9C91F.459A75A0] [cid:image007.png at 01D9C91F.459A75A0] [cid:image008.png at 01D9C91F.459A75A0] [cid:image009.png at 01D9C91F.459A75A0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Angela Kraft Fisher, Chief Learning Officer, angela.kraft.fisher at dhr.idaho.gov. Thank you! View this email in your browser [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/6e4b6efc-a914-6406-8b5d-0906c51ffcfb.png?w=220&dpr=2] Workers? Compensation Trainings DHR and State Insurance Fund (SIF) are teaming up to provide Workers? Compensation Trainings for Fall 2023! These trainings are available for free to all State of Idaho employees. A variety of topics will be covered including Safety and Workers? Compensation 101, Office Ergonomics, Safe Materials Handling and Ergonomics, Environmental Awareness, and Supervisor Safety. Registration is now live in Luma. For registration help or course questions, contact Claire Russell at claire.russell at dhr.idaho.gov. [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/1b902b26-0e4f-2dc4-0097-a15dff4293ce.jpeg?w=564&dpr=2] Safety and Workers? Compensation 101 Safety and Workers? Compensation 101 is designed to review the basics of Safety and Health principles. Participants will learn about good Safety and Health practices within an agency, why Safety and Health is important to an agency, what employees should know about Safety and Health, and what and how an agency should communicate to their employees about working safely. This training will also discuss workers? compensation and the role an agency has in their workers? compensation claims. Audience: All State of Idaho employees Please view upcoming session options below September 20th 1:15 pm - 2:45 pm MT; In Person November 9th 9:00 am - 10:30 am MT; In Person December 12th 10:00 am - 11:30 am MT; Virtual [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/3de03510-bade-e6d0-3e31-e7193a00b2aa.jpeg?w=564&dpr=2] Office Ergonomics Office Ergonomics is designed to review good ergonomic practices. Participants will learn the basics of Ergonomics, signs, symptoms and causes of muscular strains and sprains as well as methods to minimize risk exposure to these types of injuries. Discussions will include good ergonomic practices for office. Audience: Employees whose primary job responsibilities involve operating a computer, sitting at a desk, and/or office work. Please view upcoming session options below September 21st 8:30 am - 9:30 am MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/c14beafd-319f-9565-4b66-1b42bbe1a500.jpeg?w=564&dpr=2] Safe Materials Handling and Ergonomics Safe Materials Handling and Ergonomics is designed to review good non-office ergonomic practices. Participants will learn the basics of Ergonomics, signs, symptoms and causes of musculoskeletal injuries such as strains and sprains. Discussions will include methods to minimize risk exposure for these types of injuries as well as risk assessment and good ergonomic principles applicable to work outside the office environment. Audience: Employees whose primary job responsibilities involve handling or moving materials (which may include medical patients) or working with equipment/machinery. Please view upcoming session options below September 21st 11:00 am - 12:00 pm MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/7eb2b722-fe2d-f1f0-afa6-2df2bc2044f5.jpeg?w=564&dpr=2] Environmental Awareness Environmental Awareness is designed to review the environmental hazards employees face daily. Participants will learn how to perform a basic Job Hazard Analysis, assess your environment and plan for safety. Discussions will include assessment and awareness for cold environments (Protecting Workers from Cold Stress) and hot environments (Protecting Workers from Heat Illness). Audience: Employees whose primary job responsibilities involve working with equipment/machinery, working outside, or working in a warehouse. Please view upcoming session options below September 21st 9:45 am - 10:45 am MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/ddcb95e9-ada1-6419-22db-5bb132dce698.jpeg?w=564&dpr=2] Supervisor Safety Supervisor Safety is designed to review the responsibility of supervisors/managers for employee safety. Participants will learn to think about Safety and Health like a supervisor and learn about supervisor Safety and Health duties. Discussion will also include causes of accidents, accident investigation, root cause analysis, hidden costs of injuries, and the five basic supervisor principles of Safety and Health. Audience: Any State of Idaho supervisors/managers. Please view upcoming session options below September 20th 3:00 pm - 4:00 pm MT; In Person November 9th 10:45 am - 11:45 am MT; In Person Persons with disabilities may send reasonable accommodation requests to Janelle McDonald at janelle.mcdonald at dhr.idaho.gov. Requests should be submitted seven calendar days in advance. Have questions? Feel free to contact Claire Russell, claire.russell at dhr.idaho.gov, for additional information. [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/6e4b6efc-a914-6406-8b5d-0906c51ffcfb.png?w=127&dpr=2] You received this email because you are part of DHR?s HR Email Distribution List. If you would like to be removed from this list, please contact communications at dhr.idaho.gov. This email was sent to claire.russell at dhr.idaho.gov why did I get this? unsubscribe from this list update subscription preferences Health Matters State Employee Wellness Program ? 304 N 8th St ? Boise, ID 83702-5820 ? USA -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Mon Aug 7 14:40:32 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 7 Aug 2023 20:40:32 +0000 Subject: [IDHR] Luma Microlearning Follow up: Searching actions and Customizing Views Message-ID: Hello, Thanks for attending the above microlearning on August 3rd. As discussed, we have created an excel spreadsheet to help you customize your views. This spreadsheet contains the fields that you would need to personalize your views as demonstrated by Logan Klaas. Feel free to add or subtract any fields that you don't need. Thanks, Courtney Butler, MPA, CIWCS | Occupational Health Manager [cid:image001.png at 01D9C93D.15735BD0] Office: 208.854.3074 [cid:image002.gif at 01D9C93D.15735BD0] Courtney.butler at dhr.idaho.gov [cid:image003.png at 01D9C93D.15735BD0] www.dhr.idaho.gov [cid:image004.png at 01D9C93D.15735BD0] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, Bureau Chief, Michelle.Peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.gif Type: image/gif Size: 674 bytes Desc: image002.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1377 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Luma Screen Personalization Field Examples.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 24581 bytes Desc: Luma Screen Personalization Field Examples.xlsx URL: From idhr at admws.idaho.gov Mon Aug 7 15:46:05 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 7 Aug 2023 21:46:05 +0000 Subject: [IDHR] Define Offer Errors/Helpful Info Message-ID: Hello State of Idaho Recruitment Team! There has been a lot of confusion and resulting errors related to the offer process in Luma. As a rule of thumb, candidates never need to be manually moved through the process. If they are manually moved, the system will not allow the candidates to sign their offer letter. Below is a list of what errors you will find if the candidate is unable to sign their offer: * The candidate was manually moved to a different step prior to being able to accept the offer. * A rogue email is sent to the candidate, but it goes out before recruiters have a chance to create the offer letter. * The email containing the offer letter should be manually sent by the agency after the offer letter is completed. This is an issue in the system that we hope to resolve asap. * The Offer Deadline Date (this is input on the define offer and the respond by date) has passed. * Dates matter in this process, for the deadline date, we need to give enough time for the candidate to log in and sign. * Effective dates should not be postdated in this process. * They are not signing their name as they have it in the system, this includes spacing. Define Offer Steps and Process Please refer to the Generate a Job Offer QRG for the full process including steps, the below is just a summary of how a candidate will automatically will move through the process. Define Offer - Move a candidate to this step, right click and define offer and hit submit. This then goes through the approval process. Do not manually move from this step. Offer Approved - Once all approvers have approved, the candidate automatically moves to this step, this is when you will right click on the candidate and select "Create offer letter and contract", you then email the candidate the offer letter. Offer Extended - Once you have completed the "Create offer letter and contract", and email the candidate the offer letter, the candidate automatically moves to this step. Offer Accepted - Once the candidate signs the offer letter, they will automatically move to this step and a signed copy of their offer will be located under their Attachments. Offer Declined - The candidate declined the offer in the system, they automatically moved to this step. If the candidate does not want to proceed in the process, we should be dispositioning them out of this step. Here is a visual of the start to finish process in the system which shows the above steps in order: [cid:image010.jpg at 01D9C946.44D8C190] If you follow these steps and still have issues or questions, please email dhrsupport at dhr.idaho.gov. Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9C944.5D6BB840] 208.697.8764 [cid:image002.png at 01D9C944.5D6BB840] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9C944.5D6BB840] www.dhr.idaho.gov [cid:image004.png at 01D9C944.5D6BB840] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9C944.5D6BB840] [cid:image006.png at 01D9C944.5D6BB840] [cid:image007.png at 01D9C944.5D6BB840] [cid:image013.png at 01D9C946.44D8C190] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.jpg Type: image/jpeg Size: 20991 bytes Desc: image010.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.png Type: image/png Size: 826 bytes Desc: image013.png URL: From idhr at admws.idaho.gov Tue Aug 8 10:07:10 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 8 Aug 2023 16:07:10 +0000 Subject: [IDHR] Performance and Goals Micro Module Message-ID: Greetings! We will be conducting a micro module training for the performance and goals modules in Luma on Friday, August 11, 2023 at 11 am MST. In this module, we will go over how to create and complete goals for a resource, how to create an appraisal and covering the workflow (routing) of the appraisal once it is ready for manager and employee signature. If you have any questions, please don't hesitate to reach out. Thanks! Haley Westenskow, SHRM-CP, AWI-CH | Employee Relations Manager [cid:image001.png at 01D9C9DE.AC257940]Office: 208.854.3083| Cell: 986.210.3914 [cid:image002.gif at 01D9C9DE.AC257940] haley.westenskow at dhr.idaho.gov [cid:image003.gif at 01D9C9DE.AC257940] www.dhr.idaho.gov [Logo Description automatically generated] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.gif Type: image/gif Size: 674 bytes Desc: image002.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.gif Type: image/gif Size: 670 bytes Desc: image003.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.gif Type: image/gif Size: 1606 bytes Desc: image005.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.gif Type: image/gif Size: 2993 bytes Desc: image007.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.gif Type: image/gif Size: 3394 bytes Desc: image008.gif URL: -------------- next part -------------- An embedded message was scrubbed... From: Haley Westenskow Subject: Performance and Goals Microlearning Date: Tue, 8 Aug 2023 15:42:25 +0000 Size: 17063 URL: From idhr at admws.idaho.gov Tue Aug 8 11:27:50 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 8 Aug 2023 17:27:50 +0000 Subject: [IDHR] Donated Leave Process Message-ID: Hello! Effective immediately, anyone with the agency HR or agency payroll roles within Luma, are authorized to sign the donated leave forms (in addition to agency directors). I have attached a list of everyone's security roles as of Go-Live. We're working on getting an new list generated weekly. Once we that up and running, we'll send that out. In addition to adding roles that can sign the donated leave form, we are working on updating the current donated leave form to be more clear. In the meantime, keep using the current form and ensure the following: * Include the donating and receiving employee's full legal name, preferred name and employee ID (this helps SCO locate the correct individual) * Include the signer's full legal name, preferred name and employee ID (this helps SCO locate the correct individual) * Include a pay date from the payroll calendar on the Effective Pay Date field - https://employee.idaho.gov/wp-content/uploads/calendar/2023_Portal_Calendar.pdf (one of the days with a dollar sign, $) * Submit leave donations by the deadline - https://www.sco.idaho.gov/Documents/Printable%20Version%202023%20Payroll%20Calendars/Donated%20Leave%20Calendar.pdf * Note: SCO cannot process donated leave on an off cycle - this is because they need to be able to deduct from the donating employee's leave during the regular payroll cycle * Verify the eligibility requirements in the policy prior to submitting the donated leave form - https://dhr.idaho.gov/wp-content/uploads/Section6DonatedLeavePolicy08.25.2021.pdf * Once you submit a Service Ticket for the donated leave request (see attached), make sure you keep an eye out for responses from SCO to that ticket so that you can address any urgent issues. You may have to go into the case to see their notes. * Once donated leave has been processed, SCO will confirm once its been processed or if corrections are needed. Finally, we are going to schedule a micro-learning session next week to walk through the donated leave process and answer any questions so be on the look out for that invite. Thanks! Janelle White | Deputy Administrator [cid:image001.png at 01D9C93B.4C13A6B0] 208.854.3079 [cid:image002.png at 01D9C93B.4C13A6B0] 208.854.3088 [cid:image003.png at 01D9C93B.4C13A6B0] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9C93B.4C13A6B0] www.dhr.idaho.gov [cid:image005.png at 01D9C93B.4C13A6B0] Connect with us: [cid:image006.png at 01D9C93B.4C13A6B0] [cid:image007.png at 01D9C93B.4C13A6B0] [cid:image008.png at 01D9C93B.4C13A6B0] [cid:image009.png at 01D9C93B.4C13A6B0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 401781 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- An embedded message was scrubbed... From: Andrea Ryan Subject: [HRGroup] Donated Leave - Updated Process Date: Fri, 23 Jun 2023 17:58:11 +0000 Size: 1278124 URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: HCM Security Role Workbook - PROD 06-15-2023.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 193135 bytes Desc: HCM Security Role Workbook - PROD 06-15-2023.xlsx URL: From idhr at admws.idaho.gov Tue Aug 8 14:26:39 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 8 Aug 2023 20:26:39 +0000 Subject: [IDHR] Dates on Time Records - Special Incentives In-Reply-To: References: <801f4e5b64ab48c292043ab95ee5ae2d@sco.idaho.gov> Message-ID: Hello HR Contacts! We recently ran into an issue with special incentives (bonuses) and after working with the SCO, this is what you need to know: When requesting a special incentive, the Requested Payment Date shows up on the initiator side but when SCO receives it, the field shows as Time Record Date. So SCO has been using the date from the initiator as the date SCO receives the request and they have been processing the incentive on the next payroll. However, now that we figured out the confusion, moving forward SCO will use that date as the pay date the incentive should show up on. The only thing that could affect it from being paid on the requested payment date is if it's submitted too late, but that is the same for all payment actions. **As such, please ensure the Requested Payment Date you enter is a pay date. A payroll calendar can be found here https://www.sco.idaho.gov/Documents/Printable%20Version%202023%20Payroll%20Calendars/Luma%20BIWEEKCAL2023.pdf. [cid:image001.jpg at 01D9C9FA.71B84910] Michelle Peugh, PHR, CPM(r) | Bureau Chief [cid:image002.png at 01D9C9FA.71B84910]Office: 208.854.3073|Cell: 208.579.8291 [cid:image003.png at 01D9C9FA.71B84910] Michelle.peugh at dhr.idaho.gov [cid:image004.png at 01D9C9FA.71B84910] www.dhr.idaho.gov [cid:image005.png at 01D9C9FA.71B84910] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 12202 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 819 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 576 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 617 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 1377 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.jpg Type: image/jpeg Size: 3275 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 3364 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 2899 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Tue Aug 8 16:08:58 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 8 Aug 2023 22:08:58 +0000 Subject: [IDHR] Payroll Report List Message-ID: Hi All, Attached is the payroll report list Trish shared on the call yesterday. Thank you, Hanna Hall | Employee Support Services Manager [cid:image001.png at 01D9CA12.9C7B5210] Office: 208.854.3014 [cid:image002.png at 01D9CA12.9C7B5210] Hanna.Hall at dhr.idaho.gov [cid:image003.png at 01D9CA12.9C7B5210] www.dhr.idaho.gov [cid:image004.png at 01D9CA12.9C7B5210] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1377 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Payroll Reports 8-7-23.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 56418 bytes Desc: Payroll Reports 8-7-23.docx URL: From idhr at admws.idaho.gov Wed Aug 9 11:28:39 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 9 Aug 2023 17:28:39 +0000 Subject: [IDHR] Transfer Microtraining Message-ID: We will go over the transfer action and specific information for transferring to and from Universities, Public Health Districts, etc. -- Do not delete or change any of the following text. -- When it's time, join your Webex meeting here. Join meeting More ways to join: Join from the meeting link https://idahogov.webex.com/idahogov/j.php?MTID=m4c38f291e6db69a947922fbeaf8ec834 Join by meeting number Meeting number (access code): 2634 267 4607 Meeting password: nRG9h3G8rhG Tap to join from a mobile device (attendees only) +1-415-655-0001,,26342674607## US Toll Join by phone +1-415-655-0001 US Toll Global call-in numbers Join from a video system or application Dial 26342674607 at idahogov.webex.com You can also dial 173.243.2.68 and enter your meeting number. If you are a host, click here to view host information. Need help? Go to https://help.webex.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 3351 bytes Desc: not available URL: From idhr at admws.idaho.gov Thu Aug 10 10:20:12 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 10 Aug 2023 16:20:12 +0000 Subject: [IDHR] Luma Human Capital Management (HCM) Weekly Newsletter In-Reply-To: References: Message-ID: View this email in your browser [cid:image011.jpg at 01D9CAE3.9D43E640] Luma Human Capital Management (HCM) Weekly Newsletter Message from Luma Administrator Luma has been live for over a month now! We appreciate the support and patience from everyone as we continue to improve business processes and system functionality. While we have had our share of ?bumps?, we would like to reinforce the use of the available reference guides, training materials, and videos available on the service portal. Please continue to access self-help resources as our team is actively updating reference material. We are very early in the adoption phase of change, and we will only continue to become better and faster through a collaboration and supportive environment. Listening to other states who have implemented ERPs, we have learned that these early challenges are common for where we are. The key to future success is through persistence and finding solutions together. Weare going to provide updates every week to help you in your daily activities. If you would like specific topics in this newsletter, please reach out to me. I highly encourage the use of existing training materials as we work to mature the system. Together, we will be successful! Requests for Action Multi-Level Approval (MLA) Form submission: Forms are due Thursdays at 3 PM. Donated Leave: Anyone with agency HR or agency payroll roles within Luma is authorized to sign donated leave forms. Please review eligibility prior to submission. Instructions for donating leave were provided on Wednesday, August 8th in an email from DHR (hrgroup-bounces at admws.idaho.gov). Reminders of Best Practices Want to Save Your Agency Time and Effort in Processing Payroll? Encourage your Staff to Adhere to the Following: * Input time daily or weekly to support the timely processing of payroll * Send an Outlook calendar invite to remind staff to complete their timesheets or send a reminder email * Review the Employee Time Entry e-learnings in Luma Training * Have managers review and approve employee time sheets by Wednesday at 5 PM to ensure agency payroll has sufficient time to review before submittal. Tip: Access the approval view tab and make sure the ?X?s? are gone: [cid:image012.png at 01D9CAE3.9D43E640] * If you are a Payroll Administrator, check the unauthorized record report to see if time has been entered but not approved (WFM > My Reports > Operational Reports > Time and Attendance > Unauthorized Record Report). The following is a list of Payroll Reports that can be accessed in Luma: Pre-Payroll Cycle Reports 1. Bank Details (Resource Maintenance > Bank Details) 2. Employee Deductions (Deduction Maintenance > Employee Deductions) 3. One-Time Deductions (Deduction Maintenance > One Time Deductions > One Time Deductions) 4. Employee Time Records (Time Record Processing > Time records) a. The current tab is time records processing on this payroll. b. Approved Tab are time records that have gone through the approval workflow and are waiting to be moved to the current. c. Closed by Payroll are time records that have been processed on prior payrolls. Payroll Cycle Reports (Cycle Processing and Time Record Processing ? available Monday, 8/14) 1. Missing Time (Emailed) 2. Created and Calculated Overtime (Cycle Processing > Overtime > Created Overtime) 3. Payments (Cycle Processing> Payments) 4. Payroll Checks (Cycle Processing > Payroll Checks) 5. Payroll Distributions (Cycle Processing > Payroll Distributions) Payroll History Reports 1. Payments (Reports >Payments) 2. Payroll Checks (Reports >Payroll Checks) 3. Posted Payroll Distributions (Reports> Posted Payroll Distributions) 4. Wage History (Reports> Wage History) Note: Broken 5. Deduction History (Reports> Deduction History) Note: Broken Adding Pay Period Hours to the Payment Report 1. Select the 3 dots in the upper right. 2. Select Options > Personalize > Create or Update 3. On the personalization screen, select Add > Add Field 4. In the new field, click Advanced Search 5. In the dept and Relations search field, select ?Max (Four Levels and Relations)? 6. In the Name Search field, type EmployeePaymentTimerecordRel.Hours 7. Select the above line 8. In the field details on the right, change ?first? to sum 9. Select Ok The view a report for someone who has not submitted any time in WFM is: to go to timesheet approval> select the team > click the include sub-team check box > change the dates to current pay period > order by to worked > click load. Searching for Resources Made Easier: Most tickets submitted are 'how to' questions, we urge all users to leverage QRGs and consult with agency HR and Payroll resources before submitting a ticket. Note that we have made search functionality improvements to the Service Portal to make it easier for you to find QRGs and other resources: [cid:image013.png at 01D9CAE3.9D43E640] Updates on Open Issues Time Off Request functionality is in progress and is expected to be available by the end of August or sooner. Updates/Changes Luma Employee ID Field required on the Security Access Request Form: note that the ?Luma Employee ID? field is now a mandatory field when completing a SAR form. If you do not know an employee?s ID, you may search for their name in the ?Find a Coworker? section of Infor Global HR. ?Application Started? step in Luma has been removed. This step was causing some confusion in the system as well as errors. No follow-up or additional action is needed. Processing a Termination is Even Easier in Luma:? When processing a termination, Luma will default the status to term pending. Term pending allows for the employee to receive their last payout, then Luma will move them to term final status after 45 days. Please note that there is no action required from the manager or generalist to move the employee to term final. Payroll Cycle Reports will be available on Monday morning, 8/14. * Monday mornings: It is helpful to export the Time Record report (Time Record Processing > Time Records and go to the Current tab), export to Excel, and sort or filter to find any negative transactions. If you see any, go to the historical Payments report (Reports > Payments) and look at that employee?s current and prior wages to see if those adjustments seem reasonable. If you?re not sure or if you think they should be removed, please let us know. You will want to archive the Time Record report. * Also on Monday mornings, go to the current Payments report (Cycle Processing > Payments), export to Excel, and sort for highest and lowest paid. You can personalize the report to add the pay period hours, which is helpful to look for something that may not be correct (i.e. an 80-hour employee who only has 72 hours). You will want to archive the current Payments report. List of New or Updated QRGs: * New: Employee Record Approve Actions * Updated: Create and Update a Job Posting Tips and Tricks Concerns have been raised about employees changing time sheets after manager authorization. To mitigate this issue, do not approve timesheets until 3 P.M. MST Tuesday. If there is an issue after your ticket is ?resolved?, here?s what to do: users have seven days re-open the ticket if there is an issue after a ticket has been resolved, after the seven-day period the ticket will close permanently. Submitted a Ticket? Here?s Where you Find out the Status: go to ?my request? to learn the latest status of your ticket. [cid:image014.png at 01D9CAE3.9D43E640] System Improvements Luma undergoes system improvements (also known as Customer Updates or ?CU?), the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! Upcoming Events Microtraining: Performance and Goals on Friday, August 11th at 11:00 AM MST Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 255 742 924 583 Passcode: c3uK5t [Logo] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.jpg Type: image/jpeg Size: 22403 bytes Desc: image011.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.png Type: image/png Size: 106721 bytes Desc: image012.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.png Type: image/png Size: 157668 bytes Desc: image013.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image014.png Type: image/png Size: 159407 bytes Desc: image014.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image015.png Type: image/png Size: 10142 bytes Desc: image015.png URL: From idhr at admws.idaho.gov Fri Aug 11 13:49:38 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 11 Aug 2023 19:49:38 +0000 Subject: [IDHR] DHR Weekly Information Update 8.11.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * Updated Donated Leave Policy * New Luma/HCM Newsletter * Mini Open Enrollment * Transfer Micro Training * Current Openings * DHR Support Ticket Info * Updated Classification and Compensation Request Forms * Policy Updates For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9CC5A.991D2F90] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9CC5A.991D2F90] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9CC5A.991D2F90] www.dhr.idaho.gov [cid:image004.png at 01D9CC5A.991D2F90] Connect with us: [cid:image005.png at 01D9CC5A.991D2F90] [cid:image006.png at 01D9CC5A.991D2F90] [cid:image007.png at 01D9CC5A.991D2F90] [cid:image008.png at 01D9CC5A.991D2F90] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 537344 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8.11 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 1341808 bytes Desc: 8.11 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Tue Aug 15 09:54:42 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 15 Aug 2023 15:54:42 +0000 Subject: [IDHR] Career Site Down Message-ID: Hello, The career site is currently down, the Talemetry team is currently working on it, and it has been escalated. This is a systemwide issue, and not just specific to our career site. We will keep you posted as we know more. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9CF5E.81A749C0] 208.697.8764 [cid:image002.png at 01D9CF5E.81A749C0] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9CF5E.81A749C0] www.dhr.idaho.gov [cid:image004.png at 01D9CF5E.81A749C0] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9CF5E.81A749C0] [cid:image006.png at 01D9CF5E.81A749C0] [cid:image007.png at 01D9CF5E.81A749C0] [cid:image008.png at 01D9CF5E.81A749C0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Tue Aug 15 13:40:01 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 15 Aug 2023 19:40:01 +0000 Subject: [IDHR] Career Site Down UPDATE In-Reply-To: References: Message-ID: Hi all, The issues have been resolved, the site is back up, and the team is closely monitoring any further issues. Thank you for your patience, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9CF7D.FB97EE00] 208.697.8764 [cid:image002.png at 01D9CF7D.FB97EE00] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9CF7D.FB97EE00] www.dhr.idaho.gov [cid:image004.png at 01D9CF7D.FB97EE00] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9CF7D.FB97EE00] [cid:image006.png at 01D9CF7D.FB97EE00] [cid:image007.png at 01D9CF7D.FB97EE00] [cid:image009.png at 01D9CF7D.FB97EE00] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. From: Ashley Mattoon Sent: Tuesday, August 15, 2023 9:55 AM To: 'hrgroup at admws.idaho.gov' ; HR Modernization Contact List Subject: Career Site Down Importance: High Hello, The career site is currently down, the Talemetry team is currently working on it, and it has been escalated. This is a systemwide issue, and not just specific to our career site. We will keep you posted as we know more. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9CF7D.FB97EE00] 208.697.8764 [cid:image002.png at 01D9CF7D.FB97EE00] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9CF7D.FB97EE00] www.dhr.idaho.gov [cid:image004.png at 01D9CF7D.FB97EE00] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9CF7D.FB97EE00] [cid:image006.png at 01D9CF7D.FB97EE00] [cid:image007.png at 01D9CF7D.FB97EE00] [cid:image010.png at 01D9CF7D.FB97EE00] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 830 bytes Desc: image010.png URL: From idhr at admws.idaho.gov Tue Aug 15 15:38:03 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 15 Aug 2023 21:38:03 +0000 Subject: [IDHR] Luma Announcement: Time-Off Functionality Available in Luma Message-ID: Dear Human Resources contacts, The Luma team is excited to announce that the Time Off Request functionality is now available to use in Luma for both employees and managers. This functionality is similar to the "leave request" feature in I-TIME, except the Time Off Request function in Luma presents an upgraded experience with enhanced functionality. The benefits of utilizing the Time Off Request are: * Increased visibility and transparency: both employees and managers have visibility into past, present, and pending time off requests, make it easier to plan and manage resources effectively * Centralized data management: all time off-related data is stored in Luma, eliminating the need to use external systems * Self-Service Access: Employees can independently access their time off balances and requests, reducing administrative tasks for HR and managers Please work with your agency leaders to determine whether you'd like to leverage Time Off Request functionality in Luma. If your agency would like to use Time Off Requests in Luma, we kindly request your assistance in disseminating this information to all employees within your agency. To help employees utilize Time Off functionality, we have attached two Quick Reference Guides (QRGs). The first guide is for employees, explaining how they can submit and manage time off requests in Luma. The second guide is for managers, with instructions on how to approve time off requests submitted by employees in Luma. They are also available in the Knowledge Base (must be logged into access): Submit a Time Off Request and Approve a Time Off Request. We understand that this process may bring about questions from employees and managers. Therefore, a Frequently Asked Questions (FAQ) document that addresses common queries related to time off request functionality in Luma Workforce Management (WFM) is attached. A draft email communication for HROs to share with their agency colleagues is provided in this email as well. Please feel free to customize it to meet your agency's specific needs. If you decide to forego using this feature in Luma, no additional action is needed at this time. If you have any questions or need additional information, please reach out to Emily Time (etime at sco.idaho.gov). Thank you, Janelle White | Deputy Administrator [cid:image001.png at 01D9CF8D.5BBC0F50] 208.854.3079 [cid:image002.png at 01D9CF8D.5BBC0F50] 208.854.3088 [cid:image003.png at 01D9CF8D.5BBC0F50] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9CF8D.5BBC0F50] www.dhr.idaho.gov [cid:image005.png at 01D9CF8D.5BBC0F50] Connect with us: [cid:image006.png at 01D9CF8D.5BBC0F50] [cid:image007.png at 01D9CF8D.5BBC0F50] [cid:image008.png at 01D9CF8D.5BBC0F50] [cid:image009.png at 01D9CF8D.5BBC0F50] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 401781 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: LUM_311306-HCM-SubmitTimeOffRequest.pdf Type: application/pdf Size: 375417 bytes Desc: LUM_311306-HCM-SubmitTimeOffRequest.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: LUM_311319-HCM-ApproveTimeOffRequest.pdf Type: application/pdf Size: 319351 bytes Desc: LUM_311319-HCM-ApproveTimeOffRequest.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: TimeOffRequestEmployees_FAQ 8.11.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 31634 bytes Desc: TimeOffRequestEmployees_FAQ 8.11.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: TimeOffRequestEmployees 8.11 (002).docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 30246 bytes Desc: TimeOffRequestEmployees 8.11 (002).docx URL: From idhr at admws.idaho.gov Wed Aug 16 06:51:30 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 16 Aug 2023 12:51:30 +0000 Subject: [IDHR] August Recruitment Recap Message-ID: Hi all, Thank you for your engagement and questions this week. Favorite quote of the meeting "It is not about making our lives easier, it is about making it easier for candidates". Topics discussed: * Define offer/Job Offer Template * We went through the define offer steps as sent out in the email about define offer (see attached). * You do not have to do the define offer process for temporary employees if you choose to do the recruitment process for your temporary positions in Luma. Using Luma to recruit for temporary positions will simplify your recruitment and hiring process, but you are not required to use it for temporary positions. * There is a separate issue with the offer letter email that some candidates receive, when they click the link, it takes them to a different login than it should. If your candidate reaches out to you with this error: [Graphical user interface, text, application, email Description automatically generated] Direct them to: https://css-idaho-prd.tam.inforgov.com/hcm/Jobs/page/JobsHomePage?csk.JobBoard=STATEOFIDAHO&csk.HROrganization=LUMA * Job Offer Template Updates * The job offer email template has been updated to include the candidate's login information to sign the offer letter. * We created a second template for internal candidates, called "JOB OFFER INTERNAL" that way they do not receive logins (they sign their offer letter by signing into Luma), their email also includes the QRG on how to accept their job offer in Luma. * If a candidate declines an offer and is the "Offer Declined" step and they are not going to proceed with employment, please disposition them. * * Internal Candidates Applying Externally * We are aware that employees are applying as an external candidate They should always apply internally so that we can process their hire correctly. If you find a candidate that has applied externally, please direct them to apply internally, especially if they are going to move forward in the hiring process, as we will not be able to process their external profile. * We have added notes in the application, on the Luma homepage, and we are trying to educate as much as possible on filling out the correct application. * Audit Log * An audit log can show when steps may not have been followed and caused issues in the hiring process. * To get to an applicant's audit log: double-click on the candidate > click the three little dots in the top right corner > click "Options" > click "View Full Audit Log" * Job Offer Email Template * The job offer email template has been updated to include the candidate's login information to sign the offer letter. * We created a second template for internal candidates, that way they do not receive logins Their email also includes the QRG on how to accept their job offer in Luma. * Interview not selected email template * This template was in NEOGOV and not in Luma but has been added. * Statewide Total Score notice * This is still a requirement to send to applicants, please continue to send the email. * Temporary positions * These positions when posting a requisition should NOT have the budgeted flag checked. * When hiring these positions, you need to make sure to select "Temporary" for the work assignment type so that it excludes them from your FTE. * FTE * The way the system is built, TA actions will go to DFM if your agency is over your budgeted FTE count. The actions that are within your FTE count will not go to DFM. This includes: Create a Requisition, Define Offer, Hire, Rehire, Transfer and Promote. * When hiring for Temporary positions, you need to make sure that the budgeted box is NOT checked on a requisition, and that the Assignment type is listed as Temporary on the hire. Otherwise, these individuals will count towards FTE. * To get to this information, through the Position Budget Manager role (most likely Agency Finance or DFM) > Position Budgets > Find your Agency and double-click > select the Variance tab: [Graphical user interface, application Description automatically generated] * Talemetry (Career site known issues/complaints) * Resume parsing is not always 100% and that is standard across all systems. The system will parse the best it can but will have errors when there is a lot of formatting, photos, or other extras in a resume. It is best to use a resume with plain text formatting and no photos. * Applicant sync issues: we have had issues with applications rejecting from Talemetry to Luma and the most common reason is because questions are added or removed from a requisition once it is posted. * Best process for adding/removing questions once a position has been posted: * Remove the posting and make sure it comes down from the career site (this can take some time as it syncs every 15 minutes). * Add or remove the questions. * Repost job postings. * The other issues have been resolved and we are receiving a daily email with integration errors to ensure applications are processed daily. You may see candidates posted on 8/11/2023 (which may have been after your posting end date, this was us reprocessing failed candidates). * Applicants must re-enter their information every time they apply, there is no sign in feature. * This is a system limitation, but they are in the process of trying to find a solution. The best thing to tell candidates is to utilize their resume as the information will stay the same each time. * The applicants must click on each posting to find the closing date. * We have asked for a 4th column on the job posting page to include the close date. We are limited to 4 columns on that page. * The candidate portal does not have much information in it. * This is a system limitation, it only shows what candidates applied for, they are unable to click the applications for more information. It also allows them to sign up for email notifications. * Requisitions automatically close when they are filled. * If you cancel or close a requisition while a candidate is in process, it will cause errors. * Close a requisition if you do not fill all positions. * Cancel a requisition if you are not filling any positions. * Application started step is gone. * Employees who were playing in the system or were not sure what they were doing, would click apply and immediately managers and recruiters could see them as candidates. * Because of confusion, errors in the system and managers' ability to see the application started step, we have removed it from the system. Questions asked during the meeting: * Can we have multiple hiring managers? * This is not available in the system. We have escalated this issue as high as it will go, and it is truly a system limitation that we must learn to adapt to. * Can we put in a ticket to bypass finance approvals for our agency? * The workflow approvals are statewide, there is no way to bypass them for certain agencies. Approval workflows are as follows: [Table Description automatically generated] * Is there a way to add the agency name to postings? * This was an ask during system testing but was not approved. We are submitting a new request to add a drop down of all agency names in the job postings, more information will follow when we know more. * You can add a key word to your postings so that you can search for that Example: ISP. To search exact term, add "ISP" around key word you are searching. * How do candidates sign up for job alerts to just our agency? * Job alerts are for ALL jobs. It is better for an external candidate to join the talent network, this way they can select categories they are interested in, and then we can search for them in the Talemetry candidate pools. * Is there a place on the application that asks the candidate if they are willing to allow us to contact their current employer? * This is done by a form since there is not a place in Talemetry that gathers this information. A template can be found in the recruitment guide, or you may use one from your agency. * Should the hiring managers wait until the candidate signs the offer letter before dispositioning the remainder of the applicants? * This is agency discretion; but note dispositioning does not send emails to the candidate. * If you are going to use the list for multiple positions, or if you might choose a second-place candidate, I would not send emails until your hire starts. * Is there a place for the hiring manager to enter notes or comments about applicants, even if they don't interview them? * No, this is not something we wanted to be saved in the system as it cannot be deleted. * In the Job Posting text, we give our hiring manager options as to Desired or Required Specialty MQ's. Can these be posted as mandatory? Also, do we have to list the MQ Specialty # in the body of the posting? * Minimum qualifications for a classification that are listed in the classification are always mandatory. * Specialty minimum qualifications that are listed in the classification are also mandatory if applicable (there are many specialties that do not apply between agencies). * Other items that are not listed in the classification are extra credit and cannot be used to disqualify someone. * Hiring managers have not wanted to interview someone because we do not get as much information as we did in NEOGOV, such as contact information and more detailed history. Is this, ok? * We have told candidates that they may either upload a resume or fill in work history, both are not required, as long as they have noted meeting MQ's in one or the other. * The only fields that are available for a candidate for work history in the new system are: Start Date, End Date, Company Name, Job Title, City, Country, State and Description. This is a system limitation, there are no additional fields available. This is a shorter list than NEOGOV, however, it is keeping up with current trends and application tracking systems. * Reference information or job contact information should only be used if you are in the hiring process with a candidate, it should not be used as a screening tool between multiple candidates. * A signed release from the candidate, with contact information of who they are releasing us to contact, should be provided to us (template in the recruitment guide or you may utilize your agencies template). * This practice avoids discrimination and is the best practice for recruitment laws. * Does the system allow duplicate applications? * No, the only way it is allowed is if a candidate uses different email addresses. * There is no way to merge the profiles. * If the offer letter has the wrong date, do we need to resend them a letter? * This is agency discretion, system wise the hire action must reflect the correct date. * If my action went to HR Admin, or timed out, what do I do? * Send an email to dhrsupport at dhr.idaho.gov with the work unit number. * Do we still need to send the candidate score email? * Yes, since this is still part of rule, we need to send the emails. Hope you all have an amazing rest of the week! Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image004.png at 01D9D00E.117A7D60] 208.697.8764 [cid:image005.png at 01D9D00E.117A7D60] ashley.mattoon at dhr.idaho.gov [cid:image006.png at 01D9D00E.117A7D60] www.dhr.idaho.gov [cid:image007.png at 01D9D00E.117A7D60] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image008.png at 01D9D00E.117A7D60] [cid:image009.png at 01D9D00E.117A7D60] [cid:image010.png at 01D9D00E.117A7D60] [cid:image011.png at 01D9D00E.117A7D60] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 28791 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 42079 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 47783 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 684 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 350 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 361 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 401781 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 750 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 4171 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 625 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.png Type: image/png Size: 829 bytes Desc: image011.png URL: From idhr at admws.idaho.gov Thu Aug 17 08:54:41 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 17 Aug 2023 14:54:41 +0000 Subject: [IDHR] Micro-Learning: Donated Leave Message-ID: Hello! DHR and SCO is hosting a micro-learning this Friday, August 18th from 1:30 PM- 2:30 PM to discuss donated leave. Please see attached calendar invite. Feel free to share this with any payroll contacts within your agency. The agenda includes: * Review Statewide Policy and Process * Discuss Donated Leave Process in Luma * Overview of SCO Process for Verification Thanks, Janelle White | Deputy Administrator [cid:image001.png at 01D9D0E7.A60C5870] 208.854.3079 [cid:image002.png at 01D9D0E7.A60C5870] 208.854.3088 [cid:image003.png at 01D9D0E7.A60C5870] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9D0E7.A60C5870] www.dhr.idaho.gov [cid:image005.png at 01D9D0E7.A60C5870] Connect with us: [cid:image006.png at 01D9D0E7.A60C5870] [cid:image007.png at 01D9D0E7.A60C5870] [cid:image008.png at 01D9D0E7.A60C5870] [cid:image009.png at 01D9D0E7.A60C5870] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 401781 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- An embedded message was scrubbed... From: Janelle White Subject: Micro-Learning: Donated Leave Date: Wed, 16 Aug 2023 22:48:11 +0000 Size: 17563 URL: From idhr at admws.idaho.gov Fri Aug 18 14:02:42 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 18 Aug 2023 20:02:42 +0000 Subject: [IDHR] PCNs to Luma Positions and Position Inactivations for DHR and ITS Modernization - Action requested! In-Reply-To: References: <3e45200507cc484c831bea35c43a556e@sco.idaho.gov> Message-ID: Good afternoon, Attached are all the positions in Luma and their corresponding PCNs from legacy. Not all positions have PCNs because some positions were created in Luma. Some of the group position PCN numbers may not be 100% accurate because they were not one for one, however, the PCNs to positions that are one for one should be accurate. If you had a position move to DHR or ITS due to modernization, please submit a position update and inactivate the position that should no longer be at your agency because it moved to DHR or ITS. These actions should be entered no later than August 25, 2023. For these inactivations, enter the effective date of 6/11/23, uncheck the active box and push submit. If you have already inactivated the positions that moved agencies during modernization, you can disregard this request. I have included a link to the QRG, a screenshot of the fields to update and the workflow for these actions. If you run into any errors or have questions, please email DHRsupport at dhr.idaho.gov. https://idahosco.servicenowservices.com/sp?id=kb_article_view&sysparm_article=KB0012650 [cid:image009.png at 01D9D1D9.309B8FF0] [cid:image010.png at 01D9D1DA.97B864A0] Thank you, Hanna Hall | Employee Support Services Manager [cid:image001.png at 01D9D1D6.EF9BC530] Office: 208.854.3014 [cid:image002.png at 01D9D1D6.EF9BC530] Hanna.Hall at dhr.idaho.gov [cid:image003.png at 01D9D1D6.EF9BC530] www.dhr.idaho.gov [cid:image004.png at 01D9D1D6.EF9BC530] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1377 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 147633 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 21746 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Budget PCN and Luma Positions 8-18-23.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 3479275 bytes Desc: Budget PCN and Luma Positions 8-18-23.xlsx URL: From idhr at admws.idaho.gov Fri Aug 18 14:14:40 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 18 Aug 2023 20:14:40 +0000 Subject: [IDHR] DHR Weekly Information Update 8.18.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * August Recruitment Meeting Recap * 2023 Flu Shot Dates Available * Luma Time-Off Functionality Update * Current Openings * DHR Support Ticket Info For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9D1DE.28C2F2F0] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9D1DE.28C2F2F0] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9D1DE.28C2F2F0] www.dhr.idaho.gov [cid:image004.png at 01D9D1DE.28C2F2F0] Connect with us: [cid:image005.png at 01D9D1DE.28C2F2F0] [cid:image006.png at 01D9D1DE.28C2F2F0] [cid:image007.png at 01D9D1DE.28C2F2F0] [cid:image008.png at 01D9D1DE.28C2F2F0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 537344 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8.18 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 1064866 bytes Desc: 8.18 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Mon Aug 21 09:37:26 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 21 Aug 2023 15:37:26 +0000 Subject: [IDHR] 2023 Flu Shot Clinics Message-ID: Greetings! We are reaching out today to notify you that Flu Shot Clinics are back for Fall 2023! You may view dates and schedule your appointment on our website: https://healthmatters.idaho.gov/flu/ Walk ins are welcomed, but scheduling an appointment time is highly encouraged. We have attached some flyers regarding dates and locations to this email for your review. The new COVID booster should be available by mid-September and will be brought to the clinics. If you have any additional vaccine needs, you can sign up for those while scheduling your appointment. Please note that a Consent Form must be filled out and brought to your appointment. The form will be available for download on our website. Additionally, please be sure to bring your insurance card(s) to the clinic and wear clothing that allows access to the upper arm/shoulder region. Please let us know if you have any questions. Thank you, Claire Russell | Human Resources Associate (Training & Communication) [cid:image001.png at 01D9D412.C18F63C0] 208.854.3039 [cid:image002.png at 01D9D412.C18F63C0] 208.854.3088 [cid:image003.png at 01D9D412.C18F63C0] claire.russell at dhr.idaho.gov [cid:image004.png at 01D9D412.C18F63C0] www.dhr.idaho.gov [cid:image005.png at 01D9D412.C18F63C0] Connect with us: [cid:image006.png at 01D9D412.C18F63C0] [cid:image007.png at 01D9D412.C18F63C0] [cid:image008.png at 01D9D412.C18F63C0] [cid:image009.png at 01D9D412.C18F63C0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Angela Kraft Fisher, Chief Learning Officer, angela.kraft.fisher at dhr.idaho.gov. Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2023 Capitol Flu Shots.pdf Type: application/pdf Size: 1041871 bytes Desc: 2023 Capitol Flu Shots.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2023 Chinden Campus Flu Shots.pdf Type: application/pdf Size: 1039191 bytes Desc: 2023 Chinden Campus Flu Shots.pdf URL: From idhr at admws.idaho.gov Mon Aug 21 12:46:48 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 21 Aug 2023 18:46:48 +0000 Subject: [IDHR] Micro-Training | Infor Spreadsheet Designer (ISD) Training Message-ID: Hello! DHR is hosting a micro-training on Wednesday, August 23rd from 2:00pm - 3:00pm to show how to use the Infor Spreadsheet Designer (ISD) for queries and reporting. ISD is similar to IBIS legacy reporting. Please see attached calendar invite. Prior to the micro-training, it is recommended that you have ISD downloaded and installed, and to help you with that process, the instructions have been included. If you run into any issues, please feel free to reach out to me prior to the training. The agenda includes: * ISD 101: Presented by Inglis Mangum at Deloitte * Ways to Use ISD: Presented by Hanna Hall Thank you, Jeni Lang | Business Analyst, Senior [cid:image001.png at 01D9D42B.18A2B960] Office: 208.854.3078 [cid:image002.png at 01D9D42B.18A2B960] Jeni.Lang at dhr.idaho.gov [cid:image003.png at 01D9D42B.18A2B960] www.dhr.idaho.gov [cid:image004.png at 01D9D42B.18A2B960] Connect with us: [cid:image005.png at 01D9D42B.18A2B960] [cid:image006.png at 01D9D42B.18A2B960] [cid:image007.png at 01D9D42B.18A2B960] [cid:image008.png at 01D9D42B.18A2B960] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon Duncan, HCM Operations Officer, Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: DownloadingandInstallingInforSpreadsheetDesignerv5.pdf Type: application/pdf Size: 1024322 bytes Desc: DownloadingandInstallingInforSpreadsheetDesignerv5.pdf URL: -------------- next part -------------- An embedded message was scrubbed... From: Jeni Lang Subject: Micro-Training | Infor Spreadsheet Designer (ISD) Training Date: Fri, 18 Aug 2023 18:36:36 +0000 Size: 17431 URL: From idhr at admws.idaho.gov Mon Aug 21 14:53:57 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 21 Aug 2023 20:53:57 +0000 Subject: [IDHR] DHIR Notification Message-ID: Attached is the signed NOCA/LODA for Eric McDonough. [cid:image001.png at 01D9D43F.4D5E15A0] [cid:image002.png at 01D9D43F.4D5E15A0][cid:image003.png at 01D9D43F.4D5E15A0][cid:image004.png at 01D9D43F.4D5E15A0][cid:image005.png at 01D9D43F.4D5E15A0] Marilyn Bauer Human Resource Specialist, Senior 1299 N. Orchard St, Suite 110 Boise, Id 83706 (208) 658-2024 marbauer at idoc.idaho.gov IDOC Data Sensitivity Classification - L3 Restricted -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7553 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 15008 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 15833 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 11888 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 18542 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Signed NOCA McDonough, Eric ISCC.pdf Type: application/pdf Size: 3814387 bytes Desc: Signed NOCA McDonough, Eric ISCC.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Signed LODA McDonough, Eric ISCC 8.2023.pdf Type: application/pdf Size: 2612555 bytes Desc: Signed LODA McDonough, Eric ISCC 8.2023.pdf URL: From idhr at admws.idaho.gov Tue Aug 22 10:48:02 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 22 Aug 2023 16:48:02 +0000 Subject: [IDHR] Job Postings Down Message-ID: Hello all, We are aware that job postings starting yesterday are not showing up on the career site, we have passed along the information to our support team and will update you once resolved. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9D4E6.1E3B4E30] 208.697.8764 [cid:image002.png at 01D9D4E6.1E3B4E30] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9D4E6.1E3B4E30] www.dhr.idaho.gov [cid:image004.png at 01D9D4E6.1E3B4E30] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9D4E6.1E3B4E30] [cid:image006.png at 01D9D4E6.1E3B4E30] [cid:image007.png at 01D9D4E6.1E3B4E30] [cid:image008.png at 01D9D4E6.1E3B4E30] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Tue Aug 22 15:25:11 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 22 Aug 2023 21:25:11 +0000 Subject: [IDHR] Job Postings Down In-Reply-To: References: Message-ID: Hi team, We appreciate your patience as we were troubleshooting. Most job postings are working again, and the engineers will have all of them up by tonight. If your posting is not up on the career site by tomorrow morning, please email me the requisition number. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9D50B.D2F5A210] 208.697.8764 [cid:image002.png at 01D9D50B.D2F5A210] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9D50B.D2F5A210] www.dhr.idaho.gov [cid:image004.png at 01D9D50B.D2F5A210] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9D50B.D2F5A210] [cid:image006.png at 01D9D50B.D2F5A210] [cid:image007.png at 01D9D50B.D2F5A210] [cid:image008.png at 01D9D50C.D5AD79A0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. From: DHR Staff Contact List Sent: Tuesday, August 22, 2023 10:48 AM To: HR Modernization Contact List ; 'hrgroup at admws.idaho.gov' Subject: [IDHR] Job Postings Down Importance: High Hello all, We are aware that job postings starting yesterday are not showing up on the career site, we have passed along the information to our support team and will update you once resolved. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9D50B.D2F5A210] 208.697.8764 [cid:image002.png at 01D9D50B.D2F5A210] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9D50B.D2F5A210] www.dhr.idaho.gov [cid:image004.png at 01D9D50B.D2F5A210] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9D50B.D2F5A210] [cid:image006.png at 01D9D50B.D2F5A210] [cid:image007.png at 01D9D50B.D2F5A210] [cid:image011.png at 01D9D50B.D2F5A210] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.png Type: image/png Size: 830 bytes Desc: image011.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Thu Aug 24 08:30:38 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 24 Aug 2023 14:30:38 +0000 Subject: [IDHR] IMPORTANT: Workers' Compensation Trainings In-Reply-To: References: Message-ID: Hi All, We are just a few weeks away from the first ever DHR and State Insurance Fund specialized safety and workers? compensation trainings for all state employees. These trainings are FREE to all state of Idaho employees. The trainings include Safety and Workers? Compensation 101 and Ergonomics. Below are more details about additional topics, dates, times, and places. Register today by having your manager enroll you in the trainings in Luma or you can contact Claire Russell at Claire.russell at dhr.idaho.gov. We look forward to seeing you in a few weeks! Courtney Butler, MPA, CIWCS | Occupational Health Manager [cid:image010.png at 01D9D664.B82BEB60] Office: 208.854.3074 | Cell: 208.793.1524 [cid:image011.gif at 01D9D664.B82BEB60] Courtney.butler at dhr.idaho.gov [cid:image012.png at 01D9D664.B82BEB60] www.dhr.idaho.gov [cid:image005.png at 01D9C91F.459A75A0] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, Bureau Chief, Michelle.Peugh at dhr.idaho.gov. Thank you. View this email in your browser [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/6e4b6efc-a914-6406-8b5d-0906c51ffcfb.png?w=220&dpr=2] Workers? Compensation Trainings DHR and State Insurance Fund (SIF) are teaming up to provide Workers? Compensation Trainings for Fall 2023! These trainings are available for free to all State of Idaho employees. A variety of topics will be covered including Safety and Workers? Compensation 101, Office Ergonomics, Safe Materials Handling and Ergonomics, Environmental Awareness, and Supervisor Safety. Registration is now live in Luma. For registration help or course questions, contact Claire Russell at claire.russell at dhr.idaho.gov. [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/1b902b26-0e4f-2dc4-0097-a15dff4293ce.jpeg?w=564&dpr=2] Safety and Workers? Compensation 101 Safety and Workers? Compensation 101 is designed to review the basics of Safety and Health principles. Participants will learn about good Safety and Health practices within an agency, why Safety and Health is important to an agency, what employees should know about Safety and Health, and what and how an agency should communicate to their employees about working safely. This training will also discuss workers? compensation and the role an agency has in their workers? compensation claims. Audience: All State of Idaho employees Please view upcoming session options below September 20th 1:15 pm - 2:45 pm MT; In Person November 9th 9:00 am - 10:30 am MT; In Person December 12th 10:00 am - 11:30 am MT; Virtual [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/3de03510-bade-e6d0-3e31-e7193a00b2aa.jpeg?w=564&dpr=2] Office Ergonomics Office Ergonomics is designed to review good ergonomic practices. Participants will learn the basics of Ergonomics, signs, symptoms and causes of muscular strains and sprains as well as methods to minimize risk exposure to these types of injuries. Discussions will include good ergonomic practices for office. Audience: Employees whose primary job responsibilities involve operating a computer, sitting at a desk, and/or office work. Please view upcoming session options below September 21st 8:30 am - 9:30 am MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/c14beafd-319f-9565-4b66-1b42bbe1a500.jpeg?w=564&dpr=2] Safe Materials Handling and Ergonomics Safe Materials Handling and Ergonomics is designed to review good non-office ergonomic practices. Participants will learn the basics of Ergonomics, signs, symptoms and causes of musculoskeletal injuries such as strains and sprains. Discussions will include methods to minimize risk exposure for these types of injuries as well as risk assessment and good ergonomic principles applicable to work outside the office environment. Audience: Employees whose primary job responsibilities involve handling or moving materials (which may include medical patients) or working with equipment/machinery. Please view upcoming session options below September 21st 11:00 am - 12:00 pm MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/7eb2b722-fe2d-f1f0-afa6-2df2bc2044f5.jpeg?w=564&dpr=2] Environmental Awareness Environmental Awareness is designed to review the environmental hazards employees face daily. Participants will learn how to perform a basic Job Hazard Analysis, assess your environment and plan for safety. Discussions will include assessment and awareness for cold environments (Protecting Workers from Cold Stress) and hot environments (Protecting Workers from Heat Illness). Audience: Employees whose primary job responsibilities involve working with equipment/machinery, working outside, or working in a warehouse. Please view upcoming session options below September 21st 9:45 am - 10:45 am MT; In Person [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/ddcb95e9-ada1-6419-22db-5bb132dce698.jpeg?w=564&dpr=2] Supervisor Safety Supervisor Safety is designed to review the responsibility of supervisors/managers for employee safety. Participants will learn to think about Safety and Health like a supervisor and learn about supervisor Safety and Health duties. Discussion will also include causes of accidents, accident investigation, root cause analysis, hidden costs of injuries, and the five basic supervisor principles of Safety and Health. Audience: Any State of Idaho supervisors/managers. Please view upcoming session options below September 20th 3:00 pm - 4:00 pm MT; In Person November 9th 10:45 am - 11:45 am MT; In Person Persons with disabilities may send reasonable accommodation requests to Janelle McDonald at janelle.mcdonald at dhr.idaho.gov. Requests should be submitted seven calendar days in advance. Have questions? Feel free to contact Claire Russell, claire.russell at dhr.idaho.gov, for additional information. [https://dim.mcusercontent.com/cs/eb3b10c378e4a9dac1a2dd4c8/images/6e4b6efc-a914-6406-8b5d-0906c51ffcfb.png?w=127&dpr=2] You received this email because you are part of DHR?s HR Email Distribution List. If you would like to be removed from this list, please contact communications at dhr.idaho.gov. This email was sent to claire.russell at dhr.idaho.gov why did I get this? unsubscribe from this list update subscription preferences Health Matters State Employee Wellness Program ? 304 N 8th St ? Boise, ID 83702-5820 ? USA -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 819 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.gif Type: image/gif Size: 674 bytes Desc: image011.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.png Type: image/png Size: 617 bytes Desc: image012.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.png Type: image/png Size: 1377 bytes Desc: image013.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image014.jpg Type: image/jpeg Size: 3275 bytes Desc: image014.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image015.png Type: image/png Size: 3364 bytes Desc: image015.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image016.png Type: image/png Size: 2899 bytes Desc: image016.png URL: From idhr at admws.idaho.gov Thu Aug 24 12:22:31 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 24 Aug 2023 18:22:31 +0000 Subject: [IDHR] New HRO at DEQ Message-ID: Please join me in congratulating Janelle McDonald on her new role as the Human Resource Officer for DEQ/IDWR/SWCC/OEMR! Janelle has been with the state for 5 years and has supported nearly all State of Idaho agencies in her role as the Division of Human Resources' (DHR) Compliance and ADA Manger. Additionally, Janelle has served as an HR Associate, HR Specialist, and HR Specialist Senior during her time at Idaho Department of Environmental Quality and Idaho Department of Lands. Currently she is pursuing her Master's Degree at Boise State University in Organizational Performance and Workplace Learning. Janelle is excited to again provide HR support to agency leadership, her HR staff, and the state employees. Janelle's first day was Monday August 21st. Regards, Kristy Bobish-Thompson | Human Resource Manager [cid:image001.png at 01D9D685.940FD400] Office: 208-854-3027 Cell: 208-965-6717 [cid:image002.png at 01D9D685.940FD400] kbthompson at dhr.idaho.gov [cid:image003.png at 01D9D685.940FD400] www.dhr.idaho.gov [cid:image004.png at 01D9D685.940FD400] Office Hours: Monday - Friday: 7:00 - 4:00 Connect with us: [cid:image005.png at 01D9D685.940FD400] [cid:image006.png at 01D9D685.940FD400] [cid:image007.png at 01D9D685.940FD400] [cid:image008.png at 01D9D685.940FD400] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Thu Aug 24 13:08:53 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 24 Aug 2023 19:08:53 +0000 Subject: [IDHR] Recruitment Update Message-ID: Hi team, A few questions have come up on postings and requisitions and we wanted to share solutions and clarification: * In the recruitment meeting, I believe there was some confusion surrounding moving candidates through the hire process with a zero score. Please do not move candidates to further steps in the hiring process with a zero score. Applicants for classified positions cannot be referred or hired if they do not answer and pass the two-question exam that is required. Please ensure you are checking applicant scores before moving them through steps. * If you see a difference in the "Number of Candidates" and "Applications", this is because while we removed the application started step, the applications are still out there. This is so that any internal candidates would like to finish their application, they can, but as long as they are in "application started" they are not visible to you: [cid:image001.png at 01D9D68C.1B750680] * We are aware that our job postings are showing as Seasonal on Indeed, this is due to the template having the verbiage "*Benefits may not be applicable for temporary or seasonal positions." We have removed this verbiage from the template for future use, however, that will not correct the postings you already have out there. * If you have a temporary or seasonal position, please be sure to modify the benefits section of the job posting to remove benefits or add other benefits your agency provides in lieu of benefits: [cid:image002.png at 01D9D68C.1B750680] * We have updated all email templates to now be the Job Posting Title. Prior to this the requisition was pulling over the title of the position which was often unclear to candidates due to the short descriptions. * The workflow numbers on requisitions showing a negative number or not showing the number of candidates in the workflow step has been fixed. If you encounter any further errors, please email dhrsupport at dhr.idaho.gov. As always, we appreciate you bringing issues and questions to our attention, and for your patience as we work through solutions. Happy Thursday! Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image003.png at 01D9D68C.1B750680] 208.697.8764 [cid:image004.png at 01D9D68C.1B750680] ashley.mattoon at dhr.idaho.gov [cid:image005.png at 01D9D68C.1B750680] www.dhr.idaho.gov [cid:image006.png at 01D9D68C.1B750680] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image007.png at 01D9D68C.1B750680] [cid:image008.png at 01D9D68C.1B750680] [cid:image009.png at 01D9D68C.1B750680] [cid:image010.png at 01D9D68C.1B750680] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 172472 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 152633 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 684 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 350 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 361 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 401781 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 750 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 4171 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 625 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 830 bytes Desc: image010.png URL: From idhr at admws.idaho.gov Fri Aug 25 05:48:15 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 25 Aug 2023 11:48:15 +0000 Subject: [IDHR] HCM Security Issues Office Hours Message-ID: Good morning, We will have office hours for security issues Tuesday, 8/29 from 2:00-3:00 pm and Thursday, 8/31 from 2:00-3:00 pm. Please email DHRsupport at dhr.idaho.gov if you are having security issues and include your name, a description of the issue, if you have already submitted an email or SCO SNOW ticket (include the INC number), and which office hours would work best for you to attend. Once we receive your email, we will send you the meeting invite. The intent of the office hours is to assist HR/payroll employees to identify security issues so a SAR or ticket can be submitted to fix the issue. Thank you, Hanna Hall | Employee Support Services Manager [cid:image001.png at 01D9D716.97476070] Office: 208.854.3014 [cid:image002.png at 01D9D716.97476070] Hanna.Hall at dhr.idaho.gov [cid:image003.png at 01D9D716.97476070] www.dhr.idaho.gov [cid:image004.png at 01D9D716.97476070] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 1377 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3275 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Fri Aug 25 06:02:13 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 25 Aug 2023 12:02:13 +0000 Subject: [IDHR] HCM Weekly Newsletter In-Reply-To: References: <65d033af60cc4a43a4244128f78c3a90@sco.idaho.gov> Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Message from the Luma Administrator One of the most exciting outcomes of implementing Luma is the collaboration it fosters across the state and challenging our conventional notions of "this is how things are done". We find ourselves in a transitional phase that promises to enhance overall efficiencies. While introducing a new system is always a challenging endeavor, embracing change can be equally demanding. It's important to recognize that relying solely on legacy systems has limitations, and now, we stand at a crossroads with the opportunity to shape the future. We've been fortunate to receive a variety of recommendations, so keep an eye out for forthcoming adjustments and concepts aimed at continuous improvement, We are expecting several improvements in October. The implementation of Luma is just the foundation upon which we will now refine and build. Thank you all for your feedback and dedication. We look forward to hearing your recommendations for improvements and continuing to achieve success. We appreciate the positive perspective so many have shared...this transition has been challenging but the future potential is worth it. As always, thank you for all that you do! Scott Smith Luma Administrator [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/6078dbe6-0b9e-d25e-2f3f-6bd0118cfbe9.jpeg] Requests for Action HR Generalists - 1). For actions that are submitted, verify that they show up in the "Action Request" section (screenshot below). If you notice any inaccuracies, please email dhrsupport at dhr.idaho.gov. Please note, that the Luma HCM team is aware that requisitions are not in the action requests. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/da8d247b-5e26-b486-8a82-bac1ab7c1452.png] 2). Review name changes that have been submitted by employees from your agency under "Pending Requests". [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/dc4ac0ca-335d-2213-d3bb-b9a2de49c6f7.png] Reminders of Best Practices Effective Dates in Luma: An effective date is the date that a change takes effect, not when it is keyed in. Please review the table below detailing actions in Luma and best practices on their effective dates. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/855f8d96-f2e2-0694-568e-e763fd795c04.png] [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/70b4e882-1426-31b1-6164-be0746f13e4d.png] [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/e5944ad7-f578-78c4-4f3e-bb6ae67b849b.png] Updates/Changes Agency Payroll Administrators - You can now view Positions and their Expense Account Distributions that were previously inaccessible. You can also submit a Request Position Update to update the Expense Account Distribution on a Position. You can access the QRG for this action here (you must be logged into Luma to access this link). [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/5e889aae-6870-1c19-a9de-b03274822ddc.png] [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/81fc1eae-e86d-5579-1664-3f916975ecdb.png] For adjustments to PERSI deductions, please process as a One Time Deduction Action and include the invoice number from PERSI in the beginning of the payment description field (highlighted in yellow in the screenshot below). [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/9bb79563-f460-a8b4-0969-171a47f9922c.png] In Enterprise Reporting Application (IBIS in legacy), there is an Employee Time Distribution Report that has previously been sent via email but can now be run by agencies on demand. You can access this report under Agency Content - Statewide Reports - Workforce Management folder. New/Updated Materials: We are continuously updating Articles and User Guides in the Knowledge Base. You can find the latest updated materials here (you must be logged into Luma to access this link). Here are a few highlights from the past week: Search Termed Employee List Create and Update a Job Posting Generate a Job Offer Good News & Progress The State Controller's Office has successfully completed our employee Luma Security Role and Security Access Request (SAR) go-live process! Going forward, any SAR will replace all prior authorizations, including Luma user roles, removals, and additions. Tips and Tricks User settings: * Theme, colors Gear icon * Toast Message Position: Defaults to the top right corner but can be moved to various locations on the screen. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/4ec17c60-7899-ce5e-74b5-90ecbdecfabc.png] Managers - Because Luma is an open system, complete appraisals outside of Luma as employees can currently see them when they're in draft status. Concerns have been raised about employees changing time sheets after manager authorization. To mitigate this issue, do not approve timesheets until 3 P.M. MST Tuesday. Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we'll review it for inclusion in the HCM Weekly! System Improvements Luma undergoes system improvements (also known as Customer Updates or "CU"), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Fri Aug 25 10:25:51 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 25 Aug 2023 16:25:51 +0000 Subject: [IDHR] Upcoming Luma Micro-Learnings Message-ID: Greetings, We are excited to continue sharing knowledge through the Luma Micro-Learning sessions. To help coordinate schedules and to plan as far in advance as possible, we will hold sessions on Wednesdays at 2:00 PM MT. Below you will find the session details as well as future course topics. Attached are the calendar invites with the Teams links for each session. Please note - sessions will be recorded for internal training use only and will not be shared with participants unless noted otherwise. Upcoming Luma Micro-Learning Sessions - Wednesdays at 2:00 PM MT: * 8/30/23 - "Funding Updates" with Hanna Hall and SCO Bonus session from 3:10 to 3:45 PM "Resources" with Courtney Butler Recording for the "Resources" session will be made available! This bonus session will start 10 minutes after the Funding Updates session ends. You can stay online or log into Teams using the same link. * 9/6/23 - N/A due to holiday week * 9/13/23 - "Resignations and Terminations" with Hanna Hall * 9/20/23 - "Performance and Goals" (refresher) with Haley Westenskow * 9/27/23 - Topic TBD Future topics to be scheduled later this year: * "Jobs and Job Country Attributes" with Logan Klass * "FTE and Annual Hours" with Hanna Hall and SCO * "Hire" (refresher for benefitted and non-benefitted employees) with Hanna Hall Thank you, Claire Russell | Human Resources Associate (Training & Communication) [cid:image001.png at 01D9D73E.2D637FE0] 208.854.3039 [cid:image002.png at 01D9D73E.2D637FE0] 208.854.3088 [cid:image003.png at 01D9D73E.2D637FE0] claire.russell at dhr.idaho.gov [cid:image004.png at 01D9D73E.2D637FE0] www.dhr.idaho.gov [cid:image005.png at 01D9D73E.2D637FE0] Connect with us: [cid:image006.png at 01D9D73E.2D637FE0] [cid:image007.png at 01D9D73E.2D637FE0] [cid:image008.png at 01D9D73E.2D637FE0] [cid:image009.png at 01D9D73E.2D637FE0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Angela Kraft Fisher, Bureau Chief, angela.kraft.fisher at dhr.idaho.gov. Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 27399 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- An embedded message was scrubbed... From: Claire Russell Subject: Luma Micro-Learning: Funding Updates & Resources Date: Fri, 25 Aug 2023 16:12:46 +0000 Size: 58248 URL: -------------- next part -------------- An embedded message was scrubbed... From: Claire Russell Subject: Luma Micro-Learning: Resignations and Terminations Date: Fri, 25 Aug 2023 16:13:24 +0000 Size: 58254 URL: -------------- next part -------------- An embedded message was scrubbed... From: Claire Russell Subject: Luma Micro-Learning: Performance and Goals Date: Fri, 25 Aug 2023 16:14:08 +0000 Size: 58234 URL: -------------- next part -------------- An embedded message was scrubbed... From: Claire Russell Subject: Luma Micro-Learning: TBD Date: Fri, 25 Aug 2023 16:14:40 +0000 Size: 57953 URL: From idhr at admws.idaho.gov Fri Aug 25 14:23:52 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 25 Aug 2023 20:23:52 +0000 Subject: [IDHR] DHR Weekly Information Update 8.25.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * PERSI Issues Fraud Alert * New I-9 * Employment Verification Reminder * Recruitment Reminders * Rehiring Retirees * Upcoming Luma Micro-Learnings * Current Openings For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9D75F.BA16ED70] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9D75F.BA16ED70] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9D75F.BA16ED70] www.dhr.idaho.gov [cid:image004.png at 01D9D75F.BA16ED70] Connect with us: [cid:image005.png at 01D9D75F.BA16ED70] [cid:image006.png at 01D9D75F.BA16ED70] [cid:image007.png at 01D9D75F.BA16ED70] [cid:image008.png at 01D9D75F.BA16ED70] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 537344 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8.25 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 1057148 bytes Desc: 8.25 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Fri Aug 25 14:30:21 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 25 Aug 2023 20:30:21 +0000 Subject: [IDHR] Recordings and Process Documents Message-ID: Good afternoon, everyone. Here are the links and documents for the previously held trainings: Transfers Click this link for the training recording: Transfers * Password: kFn2dhsn * PHD Transfer Process document attached * *University and State Agency Transfers (draft) Process document attached *please note this document is still in draft form, and will continue to be updated Donated Leave Process Click on this link for the training recording: Donated Leave * Password: 13579 ISD Training Click this link for the training recording: ISD Training * Password: 98765 Underfill Process * Underfill Process document attached Thank you so much, Jeni Lang | Business Analyst, Senior [cid:image001.png at 01D9D750.FA76DE70] Office: 208.854.3078 [cid:image002.png at 01D9D750.FA76DE70] Jeni.Lang at dhr.idaho.gov [cid:image003.png at 01D9D750.FA76DE70] www.dhr.idaho.gov [cid:image004.png at 01D9D750.FA76DE70] Connect with us: [cid:image005.png at 01D9D750.FA76DE70] [cid:image006.png at 01D9D750.FA76DE70] [cid:image007.png at 01D9D750.FA76DE70] [cid:image008.png at 01D9D750.FA76DE70] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Sharon Duncan, HCM Operations Officer, Sharon.Duncan at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 27399 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Underfill Process.pdf Type: application/pdf Size: 107620 bytes Desc: Underfill Process.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: PHD Transfers.pdf Type: application/pdf Size: 50420 bytes Desc: PHD Transfers.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: University_State Agency Transfers-draft.pdf Type: application/pdf Size: 85433 bytes Desc: University_State Agency Transfers-draft.pdf URL: From idhr at admws.idaho.gov Mon Aug 28 13:44:01 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 28 Aug 2023 19:44:01 +0000 Subject: [IDHR] DHR Micro-Learning Modules are BACK for September 2023! In-Reply-To: References: Message-ID: View this email in your browser [https://mcusercontent.com/eb3b10c378e4a9dac1a2dd4c8/images/6e4b6efc-a914-6406-8b5d-0906c51ffcfb.png] DHR?s Micro-Learning Modules are back for September 2023! Registration is live in Luma. For help registering, please contact Claire Russell at claire.russell at dhr.idaho.gov. Micro-Learning modules are free for all State of Idaho employees. All sessions will be hosted online via Zoom. Please view session information below. *PHD employees will be expected to pay additional fees for attending these courses. Leaders In Motion September 28th, 2023 10:00 am - 11:00 am MT Progressive Discipline September 26th, 2023 2:00 pm - 3:00 pm MT Setting Expectations September 5th, 2023 10:00 am - 11:00 am MT Providing Feedback September 25th, 2023 10:00 am - 11:00 am MT Motivation September 27th, 2023 10:00 am - 11:00 am MT Coaching September 6th, 2023 10:00 am - 11:00 am MT Documentation September 27th, 2023 2:00 pm - 3:00 pm MT Accountability September 25th, 2023 2:00 pm - 3:00 pm MT Emotional Intelligence September 6th, 2023 2:00 pm - 3:00 pm MT Communication September 5th, 2023 2:00 pm - 3:00 pm MT You can also view future sessions at www.dhr.idaho.gov under the Training tab. Have questions? Feel free to contact Claire Russell, claire.russell at dhr.idaho.gov, for additional information. Persons with disabilities may send reasonable accommodation requests to ada.coordinator at dhr.idaho.gov. Requests should be submitted seven calendar days in advance. [https://mcusercontent.com/eb3b10c378e4a9dac1a2dd4c8/images/b4cec7f7-6f34-6193-d057-8dbc6be25694.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Mon Aug 28 16:28:44 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 28 Aug 2023 22:28:44 +0000 Subject: [IDHR] 8/28 Recruitment Update Message-ID: Hi team, A few helpful reminders to start your week: * We have confirmed job postings close at 4:59 PM MST on the posting end date. * We are looking at getting this changed, but for now we have added this information on the job posting template so applicants will have this information when they view the announcement. * Requisitions should not be manually canceled/closed - they will automatically close when they are filled. * If you manually cancel or close a requisition, these errors may occur: * If a candidate is in any part of the process, the define offer or hire, it will not go through. * ALL candidates will show as "screened out" which causes confusion with applicants. * The only circumstances where it is ok to manually cancel/close a req: * Close a requisition if you do not fill ALL positions, once the hires are complete. * Cancel a requisition if you are not filling any positions. Please let me know if you have questions. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9D9CC.131B6AE0] 208.697.8764 [cid:image002.png at 01D9D9CC.131B6AE0] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9D9CC.131B6AE0] www.dhr.idaho.gov [cid:image004.png at 01D9D9CC.131B6AE0] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9D9CC.131B6AE0] [cid:image006.png at 01D9D9CC.131B6AE0] [cid:image007.png at 01D9D9CC.131B6AE0] [cid:image010.png at 01D9D9CC.B4F3C290] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 830 bytes Desc: image010.png URL: From idhr at admws.idaho.gov Tue Aug 29 07:22:43 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 29 Aug 2023 13:22:43 +0000 Subject: [IDHR] Promotion Announcement Message-ID: Please join me in congratulating Jenn Pierce on her promotion to the Human Resource Officer for the Idaho Department of Juvenile Corrections! Jenn started with the state at IDJC in 2022 as a Human Resources Specialist, Sr. and her promotion will be effective next week on 9/3. Here's some fun things to know about Jenn that she passed along: "I enjoy spending time with my husband, Chase, my 8 year old daughter, Piper, and our 7 year old Yorkie, Burt. We stay busy with cheerleading & tumbling & keeping up with fun local activities. I have a small flower garden that keeps me busy in the summertime. I also enjoy self-care of all kinds, hiking, reading, swimming, Hulu, sleeping, and live music!" "I've lived right here in Boise for 20+ of my life & like everyone else is discovering, it's awesome. I wouldn't want to be anywhere else. I'm looking forward to continuing to serve the community and working with amazing people." "I am an experienced HR professional with 15+ years of experience in various roles in leadership, HR, recruiting and employee relations. I graduated from the University of Phoenix with a degree in Business Management. For the past 10 months I have served as Human Resource Specialist, Sr. for the Idaho Department of Juvenile Corrections. Prior to that, I was the HR Partner for the largest home builder in Idaho & their owned Trade Partners." "I am passionate about growth, development, and people. I take pride in helping others succeed & that's what drew me to IDJC. I am excited to be part of the mission and helping my community." Here are a few of my favorite things: Drink: iced coffee Day of the week: Thursday Quote: "Whether you think you can or you think you can't, you're right." - Henry Ford Motto: Just be yourself, there is no one better. The End [cid:image002.jpg at 01D9D9B7.F95F1160] Mike Evans | Human Resource Manager [cid:image003.png at 01D9D9B7.F95F1160] 208.854.3056 office [cid:image003.png at 01D9D9B7.F95F1160] 208.985.6898 cell [cid:image004.png at 01D9D9B7.F95F1160] 208.854.3088 [cid:image005.png at 01D9D9B7.F95F1160] michael.evans at dhr.idaho.gov [cid:image006.png at 01D9D9B7.F95F1160] www.dhr.idaho.gov [cid:image007.png at 01D9D9B7.F95F1160] Connect with us: [cid:image008.png at 01D9D9B7.F95F1160] [cid:image009.png at 01D9D9B7.F95F1160] [cid:image010.png at 01D9D9B7.F95F1160] [cid:image011.png at 01D9D9B7.F95F1160] Facebook: https://www.facebook.com/stateofidahoemployment Instagram: https://www.instagram.com/stateofidahoemployment Twitter: https://twitter.com/employmentidaho LinkedIn: https://www.linkedin.com/company/stateofidahoemployment -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 2051 bytes Desc: image001.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 36519 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 684 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 392 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 350 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 361 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 401781 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 750 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 4171 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 625 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.png Type: image/png Size: 830 bytes Desc: image011.png URL: From idhr at admws.idaho.gov Tue Aug 29 11:45:15 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 29 Aug 2023 17:45:15 +0000 Subject: [IDHR] Luma Support Meeting - Q&A Message-ID: Please let me know if I have missed adding anyone to this meeting invite. Thank you! ________________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 292 210 448 258 Passcode: NNzo9D Download Teams | Join on the web Join with a video conferencing device idahogov at m.webex.com Video Conference ID: 111 302 337 4 Alternate VTC instructions Or call in (audio only) +1 208-985-2810,,98786977# United States, Boise Phone Conference ID: 987 869 77# Find a local number | Reset PIN Learn More | Meeting options ________________________________________________________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 20846 bytes Desc: not available URL: From idhr at admws.idaho.gov Tue Aug 29 14:59:32 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 29 Aug 2023 20:59:32 +0000 Subject: [IDHR] DHR Central Staffing Update Message-ID: Hello! As everyone knows by now, Lori has accepted a promotion within the Governor's Office as their Director of Operations. She will transition to this role on September 18th and I will begin as the Interim Administrator. Sharon Duncan is retiring, and her last working day was on Wednesday, August 23rd. She's taking some vacation time until her last day, which is in the middle of September. Finally, Janelle Mcdonald, ADA/Civil Rights Manager, accepted a promotion to the HR Officer supporting Dept. of Environmental Quality, Water Resources, Soil and Water Conservation Commission and Office of Energy and Mineral Resources. With these changes, here's what I have in mind for restructuring/backfilling their positions: * Sharon's position- I am planning to recruit for a Bureau Chief with a working title of "DHR Systems and Support Bureau Chief" - this position will oversee our HR systems, data analytics and reporting, DHR operations (new Financial Specialist - fiscal, payroll, inventory/equipment) and our HR and employee/applicant support services (Hanna, Jeni and Chris). * Within this Bureau, we are also going to fill an "HR Systems & Data Manager" position to help with the management of our systems and to allow Hanna and her team to focus on supporting HR in the use of the system and development of resources and training. * We are in the final recruitment for the Financial Specialist position that was granted in our FY24 budget request. * Jan Mac's position - I am going to shift the EO/ADA responsibilities of Jan Mac's role to Haley Westenskow to manage and then we're going to work on building additional training to help the other areas Jan Mac has been critical in, such as accessibility. We will use this vacancy to recruit for an "L&D Systems Manager" position within Angela's team to help support the L&D portion of the Luma system and to develop/manage e-learning courses. My goal with these changes is to impact how we're supporting all of you from a systems, data, resources and training standpoint to allow you to focus on providing critical HR support to our agencies, and lessen the time you're spending figuring out the system and the data. Please let me know if you have any questions! Otherwise, be on the lookout for upcoming recruitments and announcements out to the entire DHR team. Thanks, Janelle White | Deputy Administrator [cid:image001.png at 01D9DA89.6A1F9650] 208.854.3079 [cid:image002.png at 01D9DA89.6A1F9650] 208.854.3088 [cid:image003.png at 01D9DA89.6A1F9650] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9DA89.6A1F9650] www.dhr.idaho.gov [cid:image005.png at 01D9DA89.6A1F9650] Connect with us: [cid:image006.png at 01D9DA89.6A1F9650] [cid:image007.png at 01D9DA89.6A1F9650] [cid:image008.png at 01D9DA89.6A1F9650] [cid:image009.png at 01D9DA89.6A1F9650] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 401781 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 750 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Thu Aug 31 16:49:07 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 31 Aug 2023 22:49:07 +0000 Subject: [IDHR] HCM Weekly Newsletter In-Reply-To: <6534e551391e4a3b991f09b059abad58@sco.idaho.gov> References: <6534e551391e4a3b991f09b059abad58@sco.idaho.gov> Message-ID: View this email in your browser [cid:image008.png at 01D9DC2A.2C09B0B0] Luma Human Capital Management (HCM) Weekly Newsletter Message from the Luma Administrator We've achieved remarkable progress within Luma in recent months. While adopting new processes and systems always presents challenges, we're just embarking on our journey to fully utilize the enhanced system functionality and improved business processes. Here are some notable examples of improvements and benefits. Previously, our legacy systems restrictions required employee termination and re-hiring for transfers between agencies. Now, we've streamlined the process, enabling direct transfers without unnecessary steps. In the past, project fiscal and payroll data were managed externally, requiring reconciliation across multiple systems. However, we've made significant strides by directly linking employee expenses to projects within the system. This advancement eliminates the need for duplicative and time-consuming maintenance of external spreadsheets. Many more instances of improvement await recognition and celebration in our communications with both employees and customers. Below, we've provided statistics and metrics that underscore the tangible outcomes of our efforts. With over 16,000 employees receiving payments per payroll cycle, ongoing job postings, hiring actions, and a multitude of transactions, our overall success is evident. Luma represents a comprehensive statewide endeavor, necessitating collaborative contributions from all of us. Your dedication and efforts in championing Luma for our state are deeply appreciated. Thank you for your unwavering commitment. Scott Smith Luma Administrator [cid:image009.jpg at 01D9DC2A.2C09B0B0] Requests for Action All Employees - Your paystubs are available as of Wednesday, August 30th! *If you find there to be any inaccuracies, please work with your payroll administrator to get it corrected. Payroll Administrators - If an off-cycle request is needed, please submit a ticket to the WFM team and mark it as an ?off-cycle request? before 3 PM Thursday. Managers - Given the upcoming September 4th Labor Day Holiday, communicate with your employees about the shortened week and encourage them to submit timesheets early. If possible, begin reviewing and approving timesheets on Friday, September 1st to ensure you have adequate time prior to the Tuesday, September 5th, 3:00 PM deadline. HR Generalists - A communication was released on Wednesday, August 23rd with information from the Office of Group Insurance to employees who entered an enrollment change request as part of the Mini Open Enrollment. Employees were notified of the following: * The file will be transmitted to Blue Cross this evening and it take them approximately one week to process the file. * If this was a new enrollment, your cards will be mailed to you as soon as the file is processed. * If this was a change in enrollment, you will not receive new cards for your dependents, but you may request additional cards by calling the number on the back of your member ID card. * If you increased your coverage, you likely had a premium amount due. This has been programmed to apply to your 9/1 paychecks. Keep in mind that we collect premiums on the month in advance of coverage so in almost every case you were behind by one month of premiums. https://ogi.idaho.gov/premium-rates/ * If you decreased coverage, we likely owe you a refund. This has been programmed to apply to your 9/1 paycheck. * You will be able to see your benefit changes in your employee profile in Luma on 9/1. Recruiters - please note the following: 1). We have confirmed job postings close at 4:59 PM MST on the posting end date. We are looking at getting this changed, but for now, we have added this information on the job posting template so applicants will have this information when they view the announcement. 2). Requisitions should not be manually canceled/closed ? they will automatically close when they are filled. If you manually cancel or close a requisition, these errors may occur: * If a candidate is in any part of the process, the defined offer or hire, it will not go through. * ALL candidates will show as ?screened out? which causes confusion with applicants. The only circumstances where it is ok to manually cancel/close a requisition are: * Close a requisition if you do not fill ALL positions, once the hires are complete. * Cancel a requisition if you are not filling any positions. Reminders of Best Practices When submitting incidents or questions to dhrsupport at dhr.idaho.gov, please remember: 1. If the issue is specific to an employee or multiple employees: Provide the first and last name of the employee and the employee ID number. 2. Provide a full screenshot of your entire screen. This allows us to see what role you?re in and where you are in the system. If it is for a timesheet issue, please provide a screenshot of the entire timesheet. 3. For recruitment assistance, include the requisition number and applicant?s name. 4. Please reply all to emails. This ensures that everything is being copied to the DHR Support Inbox. 5. If an issue has been resolved and you no longer require assistance, please forward your original email to the DHR Support Inbox and indicate that your issue has been resolved and you no longer need assistance. 6. Please make sure you include a priority number in the subject line of your email. Below are the priority levels: * 1 ? Critical pay issue needing resolution within 24 hours 2 ? Critical recruitment/hiring issue needing resolution within 72 hours 3 ? Non-critical (i.e., not going to affect pay, hiring, recruiting) issues needing resolution within 5 business days 4 ? All others needing resolution in 5+ business days. This includes suggestions for additions to the system, and incorrect QRGs. 1. Please DO NOT submit a SCO helpdesk ticket unless the DHR Support inbox directs you to do so. If you have been asked to submit a ticket, please attached your DHR Support email to the ticket so the necessary information and screenshots are in the ticket. 2. Please utilize all of your resources including discussing with your HR team members, reviewing the knowledge base, checking the DHR SharePoint site for those who report through DHR, reviewing the HCM Q&A document, etc. Updates on Open Issues Timesheet proxy functionality works as intended for managers ? they can proxy their roles and grant access to one of their employees while they are out. However, certain roles, including Agency Payroll and Agency HR, cannot yet see the option to proxy. The team is working to resolve this issue. Updates/Changes New/Updated Materials: We are continually updating Articles and User Guides in the Knowledge Base. You can find the latest updated materials here (you must be logged into Luma to access this link). Here are a few highlights from the past week: Update FAQ Global HR / HCM Q&A PHD (Public Health District) Transfers University Transfers Underfill Process Good News & Progress HCM functionality in Luma has been live for two months! Thank you for helping to make this system a success! So far, we have: * 1239 new hires * 520 transfers & 1102 terminations * 540 New positions created in Luma * 1066 benefit enrollments * Posted 709 job postings successfully * Received 10,502 applications * Pay 16,614 employees in a regular bi-weekly cycle Tips and Tricks Managers ? Because Luma is an open system, complete appraisals outside of Luma as employees can currently see them when they?re in draft status. Concerns have been raised about employees changing time sheets after manager authorization. To mitigate this issue, do not approve timesheets until 3 P.M. MST Tuesday. Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we?ll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/13, 2 PM MST: Resignations and Terminations Click here to join the meeting Meeting ID: 285 611 863 280 Passcode: bBCdvx 9/20, 2 PM MST: Performance and Goals Refresh Click here to join the meeting Meeting ID: 215 047 058 281 Passcode: hNjVWY 9/27: Topic To Be Announced System Improvements Luma undergoes system improvements (also known as Customer Updates or ?CU?), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 342701 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.jpg Type: image/jpeg Size: 5222 bytes Desc: image009.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 12672 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.png Type: image/png Size: 6386 bytes Desc: image011.png URL: