From idhr at admws.idaho.gov Fri Sep 1 14:57:07 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 1 Sep 2023 20:57:07 +0000 Subject: [IDHR] DHR Weekly Information Update 9.1.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * Searchable Org Chart * DHR Hiring Reminder * Luma HCM Newsletter * DHR Weekly Communication Scheduling Update * 2023 Flu Shot Clinics * NeoGov Last Day Reminder * Payroll Deduction Process for United Way Campaign * PERSI Fraud Alert Update For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9DCDB.403BCDF0] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9DCDB.403BCDF0] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9DCDB.403BCDF0] www.dhr.idaho.gov [cid:image004.png at 01D9DCDB.403BCDF0] Connect with us: [cid:image005.png at 01D9DCDB.403BCDF0] [cid:image006.png at 01D9DCDB.403BCDF0] [cid:image007.png at 01D9DCDB.403BCDF0] [cid:image008.png at 01D9DCDB.403BCDF0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 9.1 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 1336314 bytes Desc: 9.1 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Wed Sep 6 16:26:21 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 6 Sep 2023 22:26:21 +0000 Subject: [IDHR] DHR Job Opportunities! Message-ID: DHR Team! I am excited to share that we have two DHR job opportunities currently posted for recruitment (though September 20th at 4:59 PM): Systems & Support Services Bureau Chief HR Systems and Data Manager If you, or anyone you know, may be interested I encourage you/them to apply! Please reach out to me if you have any questions about either of these positions. Thanks! Janelle White | Deputy Administrator [cid:image001.png at 01D9E0DE.7C7D2C80] 208.854.3079 [cid:image002.png at 01D9E0DE.7C7D2C80] 208.854.3088 [cid:image003.png at 01D9E0DE.7C7D2C80] janelle.white at dhr.idaho.gov [cid:image004.png at 01D9E0DE.7C7D2C80] www.dhr.idaho.gov [cid:image005.png at 01D9E0DE.7C7D2C80] Connect with us: [cid:image006.png at 01D9E0DE.7C7D2C80] [cid:image007.png at 01D9E0DE.7C7D2C80] [cid:image008.png at 01D9E0DE.7C7D2C80] [cid:image009.png at 01D9E0DE.7C7D2C80] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Lori Wolff, Administrator, at Lori.Wolff at dhr.idaho.gov. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 4171 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 625 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Thu Sep 7 08:41:10 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 14:41:10 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed, but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! [cid:058752ae-e318-4906-9ade-9e46903507c7] Paige Leatham is inviting you to a scheduled Zoom meeting. Topic: Statewide DHR Call Time: Sep 7, 2023 02:00 PM Mountain Time (US and Canada) Every month on the First Thu, until Sep 5, 2024, 13 occurrence(s) Sep 7, 2023 02:00 PM Oct 5, 2023 02:00 PM Nov 2, 2023 02:00 PM Dec 7, 2023 02:00 PM Jan 4, 2024 02:00 PM Feb 1, 2024 02:00 PM Mar 7, 2024 02:00 PM Apr 4, 2024 02:00 PM May 2, 2024 02:00 PM Jun 6, 2024 02:00 PM Jul 4, 2024 02:00 PM Aug 1, 2024 02:00 PM Sep 5, 2024 02:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us06web.zoom.us/meeting/tZIode-rrz4iEtGxIeCh2PqJnH9BcdblUrNO/ics?icsToken=98tyKuGuqzksGdWQuBGCRpwAGYjoM-nzmCVHj7d6hDbgICgBUhLcOMobELF7EtTl Join Zoom Meeting https://us06web.zoom.us/j/86526315885?pwd=OHZhMXY2SEtGM0tjUDJBVzN0MEJVdz09 Meeting ID: 865 2631 5885 Passcode: 763007 --- One tap mobile +16694449171,,86526315885# US +17193594580,,86526315885# US --- Dial by your location ? +1 669 444 9171 US ? +1 719 359 4580 US ? +1 720 707 2699 US (Denver) ? +1 253 205 0468 US ? +1 253 215 8782 US (Tacoma) ? +1 346 248 7799 US (Houston) ? +1 309 205 3325 US ? +1 312 626 6799 US (Chicago) ? +1 360 209 5623 US ? +1 386 347 5053 US ? +1 507 473 4847 US ? +1 564 217 2000 US ? +1 646 558 8656 US (New York) ? +1 646 931 3860 US ? +1 689 278 1000 US ? +1 301 715 8592 US (Washington DC) ? +1 305 224 1968 US Meeting ID: 865 2631 5885 Find your local number: https://us06web.zoom.us/u/kbx3bRFmSq -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 6082 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/jpeg Size: 215371 bytes Desc: image.png URL: From idhr at admws.idaho.gov Thu Sep 7 08:41:47 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 14:41:47 +0000 Subject: [IDHR] Canceled: Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed, but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! [cid:058752ae-e318-4906-9ade-9e46903507c7] Paige Leatham is inviting you to a scheduled Zoom meeting. Topic: Statewide DHR Call Time: Sep 7, 2023 02:00 PM Mountain Time (US and Canada) Every month on the First Thu, until Sep 5, 2024, 13 occurrence(s) Sep 7, 2023 02:00 PM Oct 5, 2023 02:00 PM Nov 2, 2023 02:00 PM Dec 7, 2023 02:00 PM Jan 4, 2024 02:00 PM Feb 1, 2024 02:00 PM Mar 7, 2024 02:00 PM Apr 4, 2024 02:00 PM May 2, 2024 02:00 PM Jun 6, 2024 02:00 PM Jul 4, 2024 02:00 PM Aug 1, 2024 02:00 PM Sep 5, 2024 02:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us06web.zoom.us/meeting/tZIode-rrz4iEtGxIeCh2PqJnH9BcdblUrNO/ics?icsToken=98tyKuGuqzksGdWQuBGCRpwAGYjoM-nzmCVHj7d6hDbgICgBUhLcOMobELF7EtTl Join Zoom Meeting https://us06web.zoom.us/j/86526315885?pwd=OHZhMXY2SEtGM0tjUDJBVzN0MEJVdz09 Meeting ID: 865 2631 5885 Passcode: 763007 --- One tap mobile +16694449171,,86526315885# US +17193594580,,86526315885# US --- Dial by your location ? +1 669 444 9171 US ? +1 719 359 4580 US ? +1 720 707 2699 US (Denver) ? +1 253 205 0468 US ? +1 253 215 8782 US (Tacoma) ? +1 346 248 7799 US (Houston) ? +1 309 205 3325 US ? +1 312 626 6799 US (Chicago) ? +1 360 209 5623 US ? +1 386 347 5053 US ? +1 507 473 4847 US ? +1 564 217 2000 US ? +1 646 558 8656 US (New York) ? +1 646 931 3860 US ? +1 689 278 1000 US ? +1 301 715 8592 US (Washington DC) ? +1 305 224 1968 US Meeting ID: 865 2631 5885 Find your local number: https://us06web.zoom.us/u/kbx3bRFmSq -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5689 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/jpeg Size: 215371 bytes Desc: image.png URL: From idhr at admws.idaho.gov Thu Sep 7 08:41:49 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 14:41:49 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! ________________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 295 242 644 139 Passcode: dBaprg Download Teams | Join on the web Join with a video conferencing device idahogov at m.webex.com Video Conference ID: 112 086 728 9 Alternate VTC instructions Or call in (audio only) +1 208-985-2810,,397124373# United States, Boise Phone Conference ID: 397 124 373# Find a local number | Reset PIN Learn More | Meeting options ________________________________________________________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5777 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: From idhr at admws.idaho.gov Thu Sep 7 08:41:53 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 14:41:53 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed, but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! [cid:058752ae-e318-4906-9ade-9e46903507c7] Paige Leatham is inviting you to a scheduled Zoom meeting. Topic: Statewide DHR Call Time: Sep 7, 2023 02:00 PM Mountain Time (US and Canada) Every month on the First Thu, until Sep 5, 2024, 13 occurrence(s) Sep 7, 2023 02:00 PM Oct 5, 2023 02:00 PM Nov 2, 2023 02:00 PM Dec 7, 2023 02:00 PM Jan 4, 2024 02:00 PM Feb 1, 2024 02:00 PM Mar 7, 2024 02:00 PM Apr 4, 2024 02:00 PM May 2, 2024 02:00 PM Jun 6, 2024 02:00 PM Jul 4, 2024 02:00 PM Aug 1, 2024 02:00 PM Sep 5, 2024 02:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us06web.zoom.us/meeting/tZIode-rrz4iEtGxIeCh2PqJnH9BcdblUrNO/ics?icsToken=98tyKuGuqzksGdWQuBGCRpwAGYjoM-nzmCVHj7d6hDbgICgBUhLcOMobELF7EtTl Join Zoom Meeting https://us06web.zoom.us/j/86526315885?pwd=OHZhMXY2SEtGM0tjUDJBVzN0MEJVdz09 Meeting ID: 865 2631 5885 Passcode: 763007 --- One tap mobile +16694449171,,86526315885# US +17193594580,,86526315885# US --- Dial by your location ? +1 669 444 9171 US ? +1 719 359 4580 US ? +1 720 707 2699 US (Denver) ? +1 253 205 0468 US ? +1 253 215 8782 US (Tacoma) ? +1 346 248 7799 US (Houston) ? +1 309 205 3325 US ? +1 312 626 6799 US (Chicago) ? +1 360 209 5623 US ? +1 386 347 5053 US ? +1 507 473 4847 US ? +1 564 217 2000 US ? +1 646 558 8656 US (New York) ? +1 646 931 3860 US ? +1 689 278 1000 US ? +1 301 715 8592 US (Washington DC) ? +1 305 224 1968 US Meeting ID: 865 2631 5885 Find your local number: https://us06web.zoom.us/u/kbx3bRFmSq -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5277 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/jpeg Size: 215371 bytes Desc: image.png URL: From idhr at admws.idaho.gov Thu Sep 7 08:41:52 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 14:41:52 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! ________________________________________________________________________________ Paige Leatham is inviting you to a scheduled Zoom meeting. Topic: Statewide DHR Call Time: Sep 7, 2023 02:00 PM Mountain Time (US and Canada) Every month on the First Thu, until Sep 5, 2024, 13 occurrence(s) Sep 7, 2023 02:00 PM Oct 5, 2023 02:00 PM Nov 2, 2023 02:00 PM Dec 7, 2023 02:00 PM Jan 4, 2024 02:00 PM Feb 1, 2024 02:00 PM Mar 7, 2024 02:00 PM Apr 4, 2024 02:00 PM May 2, 2024 02:00 PM Jun 6, 2024 02:00 PM Jul 4, 2024 02:00 PM Aug 1, 2024 02:00 PM Sep 5, 2024 02:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us06web.zoom.us/meeting/tZIode-rrz4iEtGxIeCh2PqJnH9BcdblUrNO/ics?icsToken=98tyKuGuqzksGdWQuBGCRpwAGYjoM-nzmCVHj7d6hDbgICgBUhLcOMobELF7EtTl Join Zoom Meeting https://us06web.zoom.us/j/86526315885?pwd=OHZhMXY2SEtGM0tjUDJBVzN0MEJVdz09 Meeting ID: 865 2631 5885 Passcode: 763007 --- One tap mobile +16694449171,,86526315885# US +17193594580,,86526315885# US --- Dial by your location ? +1 669 444 9171 US ? +1 719 359 4580 US ? +1 720 707 2699 US (Denver) ? +1 253 205 0468 US ? +1 253 215 8782 US (Tacoma) ? +1 346 248 7799 US (Houston) ? +1 309 205 3325 US ? +1 312 626 6799 US (Chicago) ? +1 360 209 5623 US ? +1 386 347 5053 US ? +1 507 473 4847 US ? +1 564 217 2000 US ? +1 646 558 8656 US (New York) ? +1 646 931 3860 US ? +1 689 278 1000 US ? +1 301 715 8592 US (Washington DC) ? +1 305 224 1968 US Meeting ID: 865 2631 5885 Find your local number: https://us06web.zoom.us/u/kbx3bRFmSq -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5247 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 304598 bytes Desc: image001.png URL: From idhr at admws.idaho.gov Thu Sep 7 13:59:45 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 7 Sep 2023 19:59:45 +0000 Subject: [IDHR] Statewide DHR Call Message-ID: [Logo Description automatically generated] Hello! It?s time for our monthly State DHR call! Please join us via teams the first Thursday of every month from 2:00-3:00 pm. Important information, updates and reminders will be shared on this call. You are receiving this email because you are on our DHR contact list. If there are other DHR professionals who did not receive this email, please contact Paige.Leatham at dhr.idaho.gov so they can be added to the distribution list. If you have any requests for the agenda, please submit them to communications at dhr.idaho.gov. All agenda requests need to be submitted no later than five days before each call. To limit the number of emails we receive, if you cannot attend this call, you will be missed, but no need to give us a heads up! Please contact a friend that can share their notes with you, as this call will not be recorded. Have a great day! [cid:058752ae-e318-4906-9ade-9e46903507c7] Paige Leatham is inviting you to a scheduled Zoom meeting. Topic: Statewide DHR Call Time: Sep 7, 2023 02:00 PM Mountain Time (US and Canada) Every month on the First Thu, until Sep 5, 2024, 13 occurrence(s) Sep 7, 2023 02:00 PM Oct 5, 2023 02:00 PM Nov 2, 2023 02:00 PM Dec 7, 2023 02:00 PM Jan 4, 2024 02:00 PM Feb 1, 2024 02:00 PM Mar 7, 2024 02:00 PM Apr 4, 2024 02:00 PM May 2, 2024 02:00 PM Jun 6, 2024 02:00 PM Jul 4, 2024 02:00 PM Aug 1, 2024 02:00 PM Sep 5, 2024 02:00 PM Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us06web.zoom.us/meeting/tZIode-rrz4iEtGxIeCh2PqJnH9BcdblUrNO/ics?icsToken=98tyKuGuqzksGdWQuBGCRpwAGYjoM-nzmCVHj7d6hDbgICgBUhLcOMobELF7EtTl Join Zoom Meeting https://us06web.zoom.us/j/86526315885?pwd=OHZhMXY2SEtGM0tjUDJBVzN0MEJVdz09 Meeting ID: 865 2631 5885 Passcode: 763007 --- One tap mobile +16694449171,,86526315885# US +17193594580,,86526315885# US --- Dial by your location ? +1 669 444 9171 US ? +1 719 359 4580 US ? +1 720 707 2699 US (Denver) ? +1 253 205 0468 US ? +1 253 215 8782 US (Tacoma) ? +1 346 248 7799 US (Houston) ? +1 309 205 3325 US ? +1 312 626 6799 US (Chicago) ? +1 360 209 5623 US ? +1 386 347 5053 US ? +1 507 473 4847 US ? +1 564 217 2000 US ? +1 646 558 8656 US (New York) ? +1 646 931 3860 US ? +1 689 278 1000 US ? +1 301 715 8592 US (Washington DC) ? +1 305 224 1968 US Meeting ID: 865 2631 5885 Find your local number: https://us06web.zoom.us/u/kbx3bRFmSq -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image.png Type: image/jpeg Size: 215371 bytes Desc: image.png URL: From idhr at admws.idaho.gov Fri Sep 8 10:36:06 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 8 Sep 2023 16:36:06 +0000 Subject: [IDHR] HCM Weekly Newsletter #5 In-Reply-To: References: <901ff8f2b383401bb0afd363385e68b4@sco.idaho.gov> <02cd4286201f4dd781b0b1bf320695ac@sco.idaho.gov> Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Requests for Action Generalists - Process the termination action in the system during the pay period it takes place in. Processing these actions late causes issues with both the system as well as negatively impacts the employee separating. View the Manage Employee Separation (Initiate a Termination) QRG here. Payroll admins - During a holiday week, when an employee works and has holiday overtime, the payroll calculation sometimes ends up not paying the employee for a 40-hour work week. Agency payroll admins: Be sure to examine that employees who worked 40 hours have hours coded correctly. Guidance for coding accrued hours worked on the Holiday: For FLSA Exempt, code HOS Holiday Worked Accrued (1.0) - Hours worked on holiday by an employee with an 'exempt' FLSA code. HOS hours will be accrued as compensatory time at 1.0 times the hours the employee worked on the holiday up to the maximum balance allowed of 240 hours. Hours worked on a holiday should be coded as HOS, not ACT. For our FLSA Covered, HOA Holiday Worked Accrued (1.5) - Hours worked on a holiday by an employee with a 'covered' FLSA code. HOA hours will be accrued as compensatory time at 1.5 times the hours the employee worked on the holiday. Hours worked on a holiday should be coded as HOA, not ACT. If an employee works on a holiday and accrues that as compensatory time, please review the Summary sections on timesheets to ensure they are Paid for 40 hours. Example: [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/0ab7a7f4-d526-54a8-293f-1dd122f2ba60.png] In this case, the Summary would show that only 38 hours are paid and 12 hours are accrued, so 2 hours of CPT would need to be coded to ensure the employee is Paid for 40 hours. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/069917d7-43c2-1fe9-a962-5c9dd9650ffd.png] Reminders of Best Practices Quick Reference Guides - access them through the Knowledge base only. Don't save them to your computer, as they are getting updated on a regular basis. Tips and Tricks Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we'll review it for inclusion in the HCM Weekly! Updates on Open Issues Test Environment Sending Emails We have had emails sent from our test environments in the past couple of weeks and have since worked to stop these emails from being sent. Defaulting Rules Some of our defaulting rules are not working as intended and we are currently researching the issue. Examples of defaulting rules are where attributes from the job default to the position and work assignment or attributes from the position default to the work assignment. An example of one of the known issues is when a reclass is done on a position the pay grade is not updated. Please email dhrsupport at dhr.idaho.gov if you identify information that is not updating with actions such as request position update. Updates/Changes * Failure to complete promotional probation reason for transfer actions was added * Deleted/canceled off-boarding programs (exit checklists and exit interviews) from when data was loaded into Luma for go-live * The comments on the Time Record Approval action are now working. Governor's Office agencies processing retro payments, the comments must include the calculation for the retro and the applicable dates. If more than 4 pay periods, the director letter must be sent to your DFM analyst. New/Updated Materials: We are continually updating Articles and User Guides in the Knowledge Base. You can find the latest updated materials here (you must be logged into Luma to access this link). Here are a few highlights from the past week: Updated QRGs: Rehire an Employee (TA) New QRGs: Transfer an Employee (TA) Promote an Employee (TA) Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/13, 2 PM MST: Resignations and Terminations Click here to join the meeting Meeting ID: 285 611 863 280 Passcode: bBCdvx 9/20, 2 PM MST: Performance and Goals Refresh Click here to join the meeting Meeting ID: 215 047 058 281 Passcode: hNjVWY 9/27: Topic To Be Announced System Improvements Luma undergoes system improvements (also known as Customer Updates or "CU"), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Fri Sep 8 15:50:25 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 8 Sep 2023 21:50:25 +0000 Subject: [IDHR] DHR Weekly Information Update 09.08.23 In-Reply-To: References: Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * SharePoint Micro-Trainings * Adding Micro-Trainings to Personal Calendar * Statewide Call Summary * DHR Weekly Communication Scheduling Update * Workers' Compensation Trainings * Luma Hierarchy of Help For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9E26A.8C543580]Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9E26A.8C543580] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9E26A.8C543580] www.dhr.idaho.gov [cid:image004.png at 01D9E26A.8C543580] Connect with us: [cid:image005.png at 01D9E26A.8C543580] [cid:image006.png at 01D9E26A.8C543580] [cid:image007.png at 01D9E26A.8C543580] [cid:image008.png at 01D9E26A.8C543580] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 9.8 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 4872690 bytes Desc: 9.8 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Fri Sep 8 11:32:22 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 8 Sep 2023 17:32:22 +0000 Subject: [IDHR] Problems First Call for Data Message-ID: Good morning DHR Team, As Janelle mentioned yesterday during our DHR All-Hands Meeting, I have created an Excel spreadsheet to capture your inputs on areas we should concentrate our focus on during the next quarter (October-December 2023). Can you believe the year is almost over? I have uploaded the Excel Spreadsheet titled "DHR Problems First" in Teams (Planning Meetings Folder in Files). Please use this link to access the spreadsheet if you haven't already tabbed this folder: DHR Problems First.xlsx Please let me know if you have any problems accessing the spreadsheet and providing your data and I'll assist where needed. Your inputs are extremely important and we value your contributions. As Lori said, please let us know "what's eating your lunch." Or, as an old boss of mine used to say, "What's keeping you up at night? Kody and I are looking forward to your thoughts and a great 4th quarter. Take care and have a safe and relaxing weekend. Respectfully, Frank Frank DeCarvalho [cid:image002.png at 01D9E248.22E55D80] DHR Learning and Development Boise, Idaho (208) 334-8863 Ext: 78863 "The Only Easy Day was Yesterday" -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 18820 bytes Desc: image002.png URL: From idhr at admws.idaho.gov Wed Sep 13 08:39:19 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 13 Sep 2023 14:39:19 +0000 Subject: [IDHR] DHR Job Opportunity - Human Resource Officer Message-ID: Hi all - We now have a DHR job opportunity for an HRO that will support the Idaho State Liquor Division and the Idaho Lottery Commission. It's currently posted for recruitment (though September 26th at 4:59 PM): Human Resource Officer If you, or anyone you know, may be interested I encourage you/them to apply! Thanks! Mike Evans | Human Resource Manager [cid:image002.png at 01D9E61C.1D2AFE90] 208.854.3056 office [cid:image002.png at 01D9E61C.1D2AFE90] 208.985.6898 cell [cid:image003.png at 01D9E61C.1D2AFE90] 208.854.3088 [cid:image004.png at 01D9E61C.1D2AFE90] michael.evans at dhr.idaho.gov [cid:image005.png at 01D9E61C.1D2AFE90] www.dhr.idaho.gov [cid:image006.png at 01D9E61C.1D2AFE90] Connect with us: [cid:image007.png at 01D9E61C.1D2AFE90] [cid:image008.png at 01D9E61C.1D2AFE90] [cid:image009.png at 01D9E61C.1D2AFE90] [cid:image010.png at 01D9E61C.1D2AFE90] Facebook: https://www.facebook.com/stateofidahoemployment Instagram: https://www.instagram.com/stateofidahoemployment Twitter: https://twitter.com/employmentidaho LinkedIn: https://www.linkedin.com/company/stateofidahoemployment -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 750 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 4171 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 625 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 830 bytes Desc: image010.png URL: From idhr at admws.idaho.gov Fri Sep 15 13:11:04 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 15 Sep 2023 19:11:04 +0000 Subject: [IDHR] FREE Virtual HR Conference Message-ID: Hi team! We wanted to make you aware of a free HR training happening next Tuesday September 19th. The virtual conference is being hosted by Lattice and the theme is Building a Culture of Excellence. Here is the link if you are interested: https://lattice.com/rfh-virtual-2023 Have a great weekend! Michelle Peugh, PHR, CPM(r) | Bureau Chief [cid:image001.png at 01D9E7D6.13D67660] Office: 208.854.3073|Cell: 208.579.8291 [cid:image002.png at 01D9E7D6.13D67660] Michelle.peugh at dhr.idaho.gov [cid:image003.png at 01D9E7D6.13D67660] www.dhr.idaho.gov [cid:image004.png at 01D9E7D6.13D67660] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 3364 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 2899 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Fri Sep 15 14:44:39 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 15 Sep 2023 20:44:39 +0000 Subject: [IDHR] HCM Weekly Newsletter #6 Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Requests for Action Let your Agency Employee Know: Benefit Life Events are required only when you have relevant new events. If your intention is to modify personal or demographic information, you should do so directly within your profile under 'Employee Role > My Profile > Personal Information. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/33f33070-4619-1568-2c1d-b319925df012.jpg] Reminders of Best Practices Unique Position Short Descriptions: Position short descriptions must be unique. To verify if your chosen description is indeed unique, please follow these steps: 1. Navigate to 'Setup > Jobs and Positions > Positions.' 2. Click on the three lines for the search option. 3. In the 'Short Description' column, enter the desired description you want to use. 4. If a position with the same short description already exists, you will need to select a different, unique description. Effective date and Employee Start Date: We've observed that certain employee payments, like recruitment bonuses, are encountering errors when agencies use the Sunday at the beginning of the pay period, even though the employee's actual start date is on Monday. In such situations, the effective date should align with the employee's actual start date. Do you have employees transitioning to another agency? 1. When an employee transfers from one agency to another, please review their active deductions and deactivate any agency-specific deductions, such as Rent, Parking, and Employee funds. 2. Don't forget to submit a Security Access Request (SAR) form to terminate any agency-specific security roles in Luma for the agency they are leaving. Requisitions should not be manually canceled or closed as they will automatically close upon being filled. Manually canceling or closing a requisition can lead to the following errors: 1. If a candidate is in any stage of the process, such as the defined offer or hire stage, it will not proceed. 2. ALL candidates will be marked as "screened out," causing confusion for applicants. Updates on Open Issues When do job postings close? We have verified that job postings close at 4:59 PM MST on the posting end date. While we are currently exploring the possibility of changing this, we have taken the step of including this information on the job posting template. This way, applicants will have access to this information when they view the announcement Paygrades not Updating in Position Reclass We have seen inaccurate pay grades for some employees. Typically, we have seen this after a request position update was submitted for a reclass and the pay grade is not updating to the new pay grade from the new job. If you notice a pay grade that is not correct on a position or employee, please email DHRsupport at dhr.idaho.gov to determine the cause and Logan Klaas will make the necessary updates. We are working on updates in the system to fix this issue. Workflow Actions All workflow actions timeout after 10 days with the same approver. Some workflows error out and others continue in the approval process. Please remind approvers to approve/return/reject actions within 10 days of receiving them. Updates/Changes New/Updated Materials: We are continually updating Articles and User Guides in the Knowledge Base. You can find the latest updated materials here (you must be logged into Luma to access this link). Here are highlights from the past week: * We have updated the Add/Update/Remove Deduction. The QRG can be found here. Past Luma Weekly Newsletters can now be found on the Service Portal! See below for where to find them. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/e164700a-408b-e902-2151-cf9b1d9a8517.png] Tips and Tricks Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we'll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/20, 2 PM MST: Performance and Goals Refresh Click here to join the meeting Meeting ID: 215 047 058 281 Passcode: hNjVWY 9/27, 2 PM MST: L&D Cybersecurity Click here to join the meeting Meeting ID: 880 3353 4832 Passcode: 676129 10/4, 2 PM MST: Hire and Benefits Refresher 10/11, 2 PM MST: Employee Relations 10/18, 2 PM MST: Leave of Absence 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring System Improvements Luma System Maintenance: Regularly scheduled system maintenance for Luma begins September 19th (Tuesday) at 10:00 pm. Luma will be unavailable until 04:00 am on September 20th (Wednesday). Luma undergoes system improvements (also known as Customer Updates or "CU"), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Thu Sep 21 13:33:30 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Thu, 21 Sep 2023 19:33:30 +0000 Subject: [IDHR] Upcoming Luma Micro-Learning Modules Message-ID: Greetings, We are excited to continue sharing knowledge through the Luma Micro-Learning sessions. To help coordinate schedules and to plan as far in advance as possible, we will hold sessions on Wednesdays at 2:00 PM MT. Below you will find the session details. Attached are the calendar invites with the Zoom links for each session. The session information and Zoom links will also be available on DHR's SharePoint site under Upcoming Events. Please note - sessions will be recorded for internal training use only and will not be shared with participants unless noted otherwise. Upcoming Luma Micro-Learning Sessions - Wednesdays at 2:00 PM MT: * 9/27/23 - "L&D and Cybersecurity" with Kate Nihipali and Claire Russell * 10/4/23 - "Hire and Benefits" (refresher) with Hanna Hall * 10/11/23 - "Employee Relations" with Haley Westenskow * 10/18/23 - "Leave of Absence" with Courtney Butler and Michelle Peugh * 10/25/23 - "Jobs and Job Country Attributes" with Logan Klaas "FTE and Annual Hours" with Hanna Hall "Position Monitoring" with Hanna Hall * This session will take place from 2:00pm - 3:15pm to accommodate three topics Thank you, Claire Russell | Human Resources Associate (Training & Communication) [cid:image001.png at 01D9EC8F.775B2240] 208.854.3039 [cid:image002.png at 01D9EC8F.775B2240] 208.854.3088 [cid:image003.png at 01D9EC8F.775B2240] claire.russell at dhr.idaho.gov [cid:image004.png at 01D9EC8F.775B2240] www.dhr.idaho.gov [cid:image005.png at 01D9EC8F.775B2240] Connect with us: [cid:image006.png at 01D9EC8F.775B2240] [cid:image007.png at 01D9EC8F.775B2240] [cid:image008.png at 01D9EC8F.775B2240] [cid:image009.png at 01D9EC8F.775B2240] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Angela Kraft Fisher, Bureau Chief, angela.kraft.fisher at dhr.idaho.gov. Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 392 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 350 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 361 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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From: Claire Russell Subject: Luma Micro-Learning: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Date: Mon, 18 Sep 2023 15:15:54 +0000 Size: 4382 URL: From idhr at admws.idaho.gov Fri Sep 22 13:50:18 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 22 Sep 2023 19:50:18 +0000 Subject: [IDHR] HCM Weekly Newsletter #7 In-Reply-To: References: <81e961caa32e45d4b214d0cbbb54e145@sco.idaho.gov> <069345249eee40568bf8b87569f5d353@sco.idaho.gov> Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Reminders of Best Practices Should You Enter / Update and Adjusted Start Date? Adjusted start dates must be recorded for all new hires, modified for rehires, and updated when an individual transitions from a university position to a state role. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/a9c44c11-272f-c521-22ce-d539fa3cb728.jpg] Guidelines for Internal Employee Actions in TA with the Recruiter Role When selecting an internal employee for a position posted under the Recruiter role, all hire, rehire, transfer, promotion, or additional work assignment actions should be executed within the recruiter role on the requisition. These actions should never be entered in GHR as a Generalist. Some errors we have observed include: Example 1: An employee at SCO applied for a position at DHR and was selected as the candidate. In my capacity as a Recruiter, I would initiate a transfer or promotion action on the requisition. SCO would not need to initiate any actions in GHR. Example 2: A hire action was submitted on the requisition, but a separate hire action was also submitted in GHR, outside of the requisition. These two actions can lead to errors as they duplicate in the system. This duplication may result in processing the wrong action, necessitating clean-up on the recruitment side to rectify the duplicate entry. Additionally, we would have to reject the duplicate action, potentially causing confusion. Updates & Changes We would like to inform Payroll Agency Administrators, HR professionals, and Managers about upcoming configuration changes in the Luma Workforce Management module. What's Changing? Up until now, managers have had the ability to retrospectively adjust employee timesheets, even after the payday. However, going forward, Managers and Employees will be locked out from making timesheet adjustments on the Wednesday of the week prior to the pay date. For example the Wednesday Oct 4th, Manager and Employees will not be able to enter or authorize timesheets for the October 13th payday. Impact of this Change This modification, essentially "locking" previous pay period timesheets, is not expected to significantly disrupt regular payroll operations. Rather, it will prevent issues and errors causing negative adjustments and will prevent unwanted changes after the Payroll Administrators have validated payroll. This change gives managers and employees get an extra 1/2 day to enter and authorize timesheets. (Noon on Wednesday instead 3pm on Tuesday). Effective Date This change will take effect on Wednesday, October 4th. Handling Historical Timesheet Problems In the event of historical timesheet problems requiring correction, we kindly\request that you collaborate with your agency's Payroll Administrator(s) to address any timesheet issues. Call to Action Please share and inform you agency?s managers of this change. Thank you for your attention to this important update. If you have any questions or concerns, please do not hesitate to reach out. New & Updated Materials: Payroll: Update - Setting Up and Maintaining Employee 401-K Loan Deductions [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/8bce42e8-7fea-3d7e-1130-477fc4c2a622.png] TA: Updated - Create and Manage a Requisition ? For Recruiters TA: Updated - Create and Manage a Requisition ? For Managers TA: Updated - Update Employee Profile (Generalist) TA: New - Add Work Assignment(TA) TA: New - Update An External Candidate Profile (TA) Time Entry: Updated - Historically the timecodes CPP & OCP were available in the timecode dropdown menu, it has been moved to the work premium menu, which will allow coding for more then 24 hours in a day, so employees can code it once with the total hours of payoff. Verify or Add Shift Differential, Comp Payoff, or On-Call Payoff Hours Tips and Tricks How do I share a report I created? Report owner: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Right click on the desired report 3. Select Reassign Report to Owner 4. Click on the magnifying glass 5. Enter in the Last Name and First Name 6. Click on the desired person 7. Select the Submit button From there, the new owner will: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Click on View Report for the report that just transferred over 3. Go to the ellipses (3 dots) in the upper right-hand corner 4. Select Options then Create Report 5. In the upper left-hand corner next to the report name, select Edit 6. Change the name to something different or put your initials at the end 7. Click on Create Report in the bottom right-hand corner 8. Right click on the report that was transferred to you and reassign report back to the person who transferred it to you [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/ddc23983-abdb-677e-8879-0f1c5f53f0c6.png] [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/d7c72816-457a-5af4-3b1f-214fc6892c35.jpg] Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we?ll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/27, 2 PM MST: L&D Cybersecurity Click here to join the meeting Meeting ID: 880 3353 4832 Passcode: 676129 10/4, 2 PM MST: Hire and Benefits Refresher Click here to join the meeting Meeting ID: 847 3884 4745 Passcode: 495723 10/11, 2 PM MST: Employee Relations Click here to join the meeting Meeting ID: 882 6061 0640 Passcode: 152741 10/18, 2 PM MST: Leave of Absence Click here to join the meeting Meeting ID: 847 7376 5628 Passcode: 543495 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Click here to join the meeting Meeting ID: 828 7649 2994 Passcode: 304906 System Improvements One of the numerous benefits offered by Software as a Service (SaaS) is the regular delivery of updates. In the case of our software provider, Infor, we receive monthly updates, with two substantial updates annually, scheduled for October and April. These updates encompass a wide range of elements, such as enhancements requested by us, improvements requested by other public sector clients, bug fixes, user interface enhancements, alterations to functionality, and newly introduced features. This consistent update cycle ensures that the State of Idaho remains current with the latest technological advancements. Presently, the Luma team is in the process of reviewing approximately 400 updates in the Infor release notes to determine when to activate new functionalities, assess the impacts of these changes, and gauge the training requirements associated with them. [Logo] [Email Marketing Powered by Mailchimp] Alex Doench - Project Communications Manager [cid:image001.jpg at 01D9ED59.2DAB65E0] O. 208-334-3100 F. 208-334-2671 E. adoench at sco.idaho.gov W. www.sco.idaho.gov From: Sheena Coles > Sent: Thursday, September 21, 2023 5:27 PM To: Ashley Mattoon - DHR >; Hanna Hall - DHR >; Alex Doench >; Andrea Ryan >; Jennifer Lang - DHR >; Janelle White - DHR >; Michelle Peugh - DHR >; Logan Klaas - DHR >; Courtney Butler - DHR >; 'haley.westenskow at dhr.idaho.gov'; Kate Nihipali - DHR >; 'andrea.ryan at dhr.idaho.gov'; 'Michael.evans at dhr.idaho.gov'; 'brennan.serrano at dhr.idaho.gov'; Emily Time >; Trish Grimes >; Phil Varrick >; Scott Smith >; JennaLynn Self - Deloitte >; Inglis Mangum - Deloitte >; Elizabeth Romanov - Deloitte >; Paige M. James >; Liz Brooke > Subject: RE: Review Request HCM Weekly - FW: [Test] Luma Human Capital Management (HCM) Weekly Newsletter [EXTERNAL] Thanks for the Edits! @Emily Time 7 @Liz Brooke are you guys good with the Updates and Changes section? View this email in your browser [cid:image003.png at 01D9ED59.2DAB65E0] Luma Human Capital Management (HCM) Weekly Newsletter Reminders of Best Practices Should You Enter / Update and Adjusted Start Date? Adjusted start dates must be recorded for all new hires, modified for rehires, and updated when an individual transitions from a university position to a state role. [cid:image004.jpg at 01D9ED59.2DAB65E0] Guidelines for Internal Employee Actions in TA with the Recruiter Role When selecting an internal employee for a position posted under the Recruiter role, all hire, rehire, transfer, promotion, or additional work assignment actions should be executed within the recruiter role on the requisition. These actions should never be entered in GHR as a Generalist. Some errors we have observed include: Example 1: An employee at SCO applied for a position at DHR and was selected as the candidate. In my capacity as a Recruiter, I would initiate a transfer or promotion action on the requisition. SCO would not need to initiate any actions in GHR. Example 2: A hire action was submitted on the requisition, but a separate hire action was also submitted in GHR, outside of the requisition. These two actions can lead to errors as they duplicate in the system. This duplication may result in processing the wrong action, necessitating clean-up on the recruitment side to rectify the duplicate entry. Additionally, we would have to reject the duplicate action, potentially causing confusion. Updates & Changes We would like to inform Payroll Agency Administrators, HR professionals, and Managers about upcoming configuration changes in the Luma Workforce Management module. What's Changing? Up until now, managers have had the ability to retrospectively adjust employee timesheets, even after the payday. However, going forward, Managers and Employees will be locked out from making timesheet adjustments on the Wednesday of the week prior to the pay date. For example the Wednesday Oct 4th, Manager and Employees will not be able to enter or authorize timesheets for the October 13th payday. Impact of this Change This modification, essentially "locking" previous pay period timesheets, is not expected to significantly disrupt regular payroll operations. Rather, it will prevent issues and errors causing negative adjustments and will prevent unwanted changes after the Payroll Administrators have validated payroll. This change gives managers and employees get an extra 1/2 day to enter and authorize timesheets. (Noon on Wednesday instead 3pm on Tuesday). Effective Date This change will take effect on Wednesday, October 4th. Handling Historical Timesheet Problems In the event of historical timesheet problems requiring correction, we kindly\request that you collaborate with your agency's Payroll Administrator(s) to address any timesheet issues. Call to Action Please share and inform you agency?s managers of this change. Thank you for your attention to this important update. If you have any questions or concerns, please do not hesitate to reach out. New & Updated Materials: Payroll: Update - Setting Up and Maintaining Employee 401-K Loan Deductions [cid:image005.jpg at 01D9ED59.2DAB65E0] TA: Updated - Create and Manage a Requisition ? For Recruiters TA: Updated - Create and Manage a Requisition ? For Managers TA: Updated - Update Employee Profile (Generalist) TA: New - Add Work Assignment(TA) TA: New - Update An External Candidate Profile (TA) Time Entry: Updated - Historically the timecodes CPP & OCP were available in the timecode dropdown menu, it has been moved to the work premium menu, which will allow coding for more then 24 hours in a day, so employees can code it once with the total hours of payoff. Verify or Add Shift Differential, Comp Payoff, or On-Call Payoff Hours Tips and Tricks How do I share a report I created? Report owner: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Right click on the desired report 3. Select Reassign Report to Owner 4. Click on the magnifying glass 5. Enter in the Last Name and First Name 6. Click on the desired person 7. Select the Submit button From there, the new owner will: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Click on View Report for the report that just transferred over 3. Go to the ellipses (3 dots) in the upper right-hand corner 4. Select Options then Create Report 5. In the upper left-hand corner next to the report name, select Edit 6. Change the name to something different or put your initials at the end 7. Click on Create Report in the bottom right-hand corner 8. Right click on the report that was transferred to you and reassign report back to the person who transferred it to you [cid:image006.jpg at 01D9ED59.2DAB65E0] [cid:image007.jpg at 01D9ED59.2DAB65E0] Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we?ll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/27, 2 PM MST: L&D Cybersecurity Click here to join the meeting Meeting ID: 880 3353 4832 Passcode: 676129 10/4, 2 PM MST: Hire and Benefits Refresher Click here to join the meeting Meeting ID: 847 3884 4745 Passcode: 495723 10/11, 2 PM MST: Employee Relations Click here to join the meeting Meeting ID: 882 6061 0640 Passcode: 152741 10/18, 2 PM MST: Leave of Absence Click here to join the meeting Meeting ID: 847 7376 5628 Passcode: 543495 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Click here to join the meeting Meeting ID: 828 7649 2994 Passcode: 304906 System Improvements Luma undergoes system improvements (also known as Customer Updates or ?CU?), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! [Logo] [Email Marketing Powered by Mailchimp] Sheena Coles - Deputy Controller, Organizational Change Management [cid:image001.jpg at 01D9ED59.2DAB65E0] O. 208-334-3100 F. 208-334-2671 E. scoles at sco.idaho.gov W. www.sco.idaho.gov From: Ashley Mattoon > Sent: Thursday, September 21, 2023 4:37 PM To: Hanna Hall - DHR >; Sheena Coles >; Alex Doench >; Andrea Ryan >; Jennifer Lang - DHR >; Janelle White - DHR >; Michelle Peugh - DHR >; Logan Klaas - DHR >; Courtney Butler - DHR >; 'haley.westenskow at dhr.idaho.gov'; Kate Nihipali - DHR >; 'andrea.ryan at dhr.idaho.gov'; 'Michael.evans at dhr.idaho.gov'; 'brennan.serrano at dhr.idaho.gov'; Emily Time >; Trish Grimes >; Phil Varrick >; Scott Smith >; JennaLynn Self - Deloitte >; Inglis Mangum - Deloitte >; Elizabeth Romanov - Deloitte >; Paige M. James > Subject: RE: Review Request HCM Weekly - FW: [Test] Luma Human Capital Management (HCM) Weekly Newsletter [EXTERNAL] Hi Sheena, The TA QRG?s I did not see here is the list: QRG Updates: Create and Manage a Requisition ? For Recruiters Create and Manage a Requisition ? For Managers Update Employee Profile (Generalist) New QRGs: Add Work Assignment (TA) Update An External Candidate Profile (TA) Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image033.png at 01D9ED59.2A0DF3D0] 208.697.8764 [cid:image034.png at 01D9ED59.2A0DF3D0] ashley.mattoon at dhr.idaho.gov [cid:image035.png at 01D9ED59.2A0DF3D0] www.dhr.idaho.gov [cid:image036.png at 01D9ED59.2A0DF3D0] Office Hours: Monday ? Thursday: 7:00 ? 4:30 Friday: 7:00 ? 3:30 Payday Friday: Off Connect with us: [cid:image037.png at 01D9ED59.2A0DF3D0] [cid:image038.png at 01D9ED59.2A0DF3D0] [cid:image039.png at 01D9ED59.2A0DF3D0] [cid:image040.png at 01D9ED59.2A0DF3D0] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. From: Hanna Hall > Sent: Thursday, September 21, 2023 4:31 PM To: Sheena Coles >; Alex Doench >; Andrea Ryan >; Jeni Lang >; Janelle White >; Michelle Peugh >; Ashley Mattoon >; Logan Klaas >; Courtney Butler >; 'haley.westenskow at dhr.idaho.gov'; Kate Nihipali >; 'andrea.ryan at dhr.idaho.gov'; 'Michael.evans at dhr.idaho.gov'; 'brennan.serrano at dhr.idaho.gov'; Emily Time >; Trish Grimes >; Phil Varrick >; ssmith >; JennaLynn Self - Deloitte >; Inglis Mangum - Deloitte >; Elizabeth Romanov - Deloitte >; Paige M. James > Subject: RE: Review Request HCM Weekly - FW: [Test] Luma Human Capital Management (HCM) Weekly Newsletter Hi Sheena, The highlighted info in the loan repayment section need removed and I added the screenshot. Thanks, Hanna Hall | Employee Support Services Manager [cid:image041.png at 01D9ED59.2A0DF3D0]Office: 208.854.3014 [cid:image042.png at 01D9ED59.2A0DF3D0] Hanna.Hall at dhr.idaho.gov [cid:image043.png at 01D9ED59.2A0DF3D0] www.dhr.idaho.gov [cid:image044.png at 01D9ED59.2A0DF3D0] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle.White at dhr.idaho.gov. Thank you. From: Sheena Coles > Sent: Thursday, September 21, 2023 4:18 PM To: Alex Doench >; Hanna Hall >; Andrea Ryan >; Jeni Lang >; Janelle White >; Michelle Peugh >; Ashley Mattoon >; Logan Klaas >; Courtney Butler >; 'haley.westenskow at dhr.idaho.gov'; Kate Nihipali >; 'andrea.ryan at dhr.idaho.gov'; 'Michael.evans at dhr.idaho.gov'; 'brennan.serrano at dhr.idaho.gov'; Emily Time >; Trish Grimes >; Phil Varrick >; ssmith >; JennaLynn Self - Deloitte >; Inglis Mangum - Deloitte >; Sheena Coles >; Elizabeth Romanov - Deloitte >; Paige M. James > Subject: Review Request HCM Weekly - FW: [Test] Luma Human Capital Management (HCM) Weekly Newsletter Good afternoon! Please review the follow draft HCM weekly newsletter. A couple notes: * Paige and Krystal had me take out the section for New Hire benefit enrollment section as the QRGs are still in review * We still need to clean-up the new material section, so don?t look at that too hard. Thanks! Sheena Coles - Deputy Controller, Organizational Change Management [cid:image001.jpg at 01D9ED59.2DAB65E0] O. 208-334-3100 F. 208-334-2671 E. scoles at sco.idaho.gov W. www.sco.idaho.gov From: Luma > Sent: Thursday, September 21, 2023 4:09 PM To: Sheena Coles > Subject: [Test] Luma Human Capital Management (HCM) Weekly Newsletter [EXTERNAL] View this email in your browser [cid:image049.png at 01D9ED59.2A0DF3D0] Luma Human Capital Management (HCM) Weekly Newsletter Reminders of Best Practices Should You Enter / Update and Adjusted Start Date? Adjusted start dates must be recorded for all new hires, modified for rehires, and updated when an individual transitions from a university position to a state role. [cid:image050.jpg at 01D9ED59.2A0DF3D0] Guidelines for Internal Employee Actions in TA with the Recruiter Role When selecting an internal employee for a position posted under the Recruiter role, all hire, rehire, transfer, promotion, or additional work assignment actions should be executed within the recruiter role on the requisition. These actions should never be entered in GHR as a Generalist. Some errors we have observed include: Example 1: An employee at SCO applied for a position at DHR and was selected as the candidate. In my capacity as a Recruiter, I would initiate a transfer or promotion action on the requisition. SCO would not need to initiate any actions in GHR. Example 2: A hire action was submitted on the requisition, but a separate hire action was also submitted in GHR, outside of the requisition. These two actions can lead to errors as they duplicate in the system. This duplication may result in processing the wrong action, necessitating clean-up on the recruitment side to rectify the duplicate entry. Additionally, we would have to reject the duplicate action, potentially causing confusion. Updates & Changes We would like to inform Payroll Agency Administrators, HR professionals, and Managers about upcoming configuration changes in the Luma Workforce Management module. What's Changing? Up until now, managers have had the ability to retrospectively adjust employee timesheets, even after the payday. However, going forward, Managers and Employees will be locked out from making timesheet adjustments on the Wednesday of the week prior to the pay date. For example the Wednesday Oct 4th, Manager and Employees will not be able to enter or authorize timesheets for the October 13th payday. Impact of this Change This modification, essentially "locking" previous pay period timesheets, is not expected to significantly disrupt regular payroll operations. Rather, it will prevent issues and errors causing negative adjustments and will prevent unwanted changes after the Payroll Administrators have validated payroll. This change gives managers and employees get an extra 1/2 day to enter and authorize timesheets. (Noon on Wednesday instead 3pm on Tuesday). Effective Date This change will take effect on Wednesday, October 4th. Handling Historical Timesheet Problems In the event of historical timesheet problems requiring correction, we kindly\request that you collaborate with your agency's Payroll Administrator(s) to address any timesheet issues. Call to Action Please share and inform you agency?s managers of this change. Thank you for your attention to this important update. If you have any questions or concerns, please do not hesitate to reach out. New & Updated Materials: We need the 401(k) loan QRG added to the newsletter. I can find the version we created in SIT but I can't find a version on the knowledge base. I have Claire trying to track it down. https://idahosco.servicenowservices.com/sp?id=kb_article_view&sysparm_article=KB0013480 [cid:image051.png at 01D9ED59.2A0DF3D0] Historically the timecodes CPP & OCP were available in the timecode dropdown menu, it has been moved to the work premium menu, which will allow coding for more then 24 hours in a day, so employees can code it once with the total hours of payoff. Please review the updated Quick Reference Guide Here: TA updated QRGs Tips and Tricks How do I share a report I created? Report owner: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Right click on the desired report 3. Select Reassign Report to Owner 4. Click on the magnifying glass 5. Enter in the Last Name and First Name 6. Click on the desired person 7. Select the Submit button From there, the new owner will: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Click on View Report for the report that just transferred over 3. Go to the ellipses (3 dots) in the upper right-hand corner 4. Select Options then Create Report 5. In the upper left-hand corner next to the report name, select Edit 6. Change the name to something different or put your initials at the end 7. Click on Create Report in the bottom right-hand corner 8. Right click on the report that was transferred to you and reassign report back to the person who transferred it to you [cid:image052.jpg at 01D9ED59.2A0DF3D0] [cid:image053.jpg at 01D9ED59.2A0DF3D0] Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we?ll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/27, 2 PM MST: L&D Cybersecurity Click here to join the meeting Meeting ID: 880 3353 4832 Passcode: 676129 10/4, 2 PM MST: Hire and Benefits Refresher Click here to join the meeting Meeting ID: 847 3884 4745 Passcode: 495723 10/11, 2 PM MST: Employee Relations Click here to join the meeting Meeting ID: 882 6061 0640 Passcode: 152741 10/18, 2 PM MST: Leave of Absence Click here to join the meeting Meeting ID: 847 7376 5628 Passcode: 543495 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Click here to join the meeting Meeting ID: 828 7649 2994 Passcode: 304906 System Improvements Luma undergoes system improvements (also known as Customer Updates or ?CU?), in the third week of each month with more significant improvements delivered in October and April. Stay tuned for upcoming improvements! 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Name: image008.png Type: image/png Size: 12683 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 6352 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Fri Sep 22 13:57:51 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 22 Sep 2023 19:57:51 +0000 Subject: [IDHR] HCM Weekly Newsletter #7 In-Reply-To: References: <81e961caa32e45d4b214d0cbbb54e145@sco.idaho.gov> <069345249eee40568bf8b87569f5d353@sco.idaho.gov> Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Reminders of Best Practices Should You Enter / Update and Adjusted Start Date? Adjusted start dates must be recorded for all new hires, modified for rehires, and updated when an individual transitions from a university position to a state role. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/a9c44c11-272f-c521-22ce-d539fa3cb728.jpg] Guidelines for Internal Employee Actions in TA with the Recruiter Role When selecting an internal employee for a position posted under the Recruiter role, all hire, rehire, transfer, promotion, or additional work assignment actions should be executed within the recruiter role on the requisition. These actions should never be entered in GHR as a Generalist. Some errors we have observed include: Example 1: An employee at SCO applied for a position at DHR and was selected as the candidate. In my capacity as a Recruiter, I would initiate a transfer or promotion action on the requisition. SCO would not need to initiate any actions in GHR. Example 2: A hire action was submitted on the requisition, but a separate hire action was also submitted in GHR, outside of the requisition. These two actions can lead to errors as they duplicate in the system. This duplication may result in processing the wrong action, necessitating clean-up on the recruitment side to rectify the duplicate entry. Additionally, we would have to reject the duplicate action, potentially causing confusion. Updates & Changes We would like to inform Payroll Agency Administrators, HR professionals, and Managers about upcoming configuration changes in the Luma Workforce Management module. What's Changing? Up until now, managers have had the ability to retrospectively adjust employee timesheets, even after the payday. However, going forward, Managers and Employees will be locked out from making timesheet adjustments on the Wednesday of the week prior to the pay date. For example the Wednesday Oct 4th, Manager and Employees will not be able to enter or authorize timesheets for the October 13th payday. Impact of this Change This modification, essentially "locking" previous pay period timesheets, is not expected to significantly disrupt regular payroll operations. Rather, it will prevent issues and errors causing negative adjustments and will prevent unwanted changes after the Payroll Administrators have validated payroll. This change gives managers and employees get an extra 1/2 day to enter and authorize timesheets. (Noon on Wednesday instead 3pm on Tuesday). Effective Date This change will take effect on Wednesday, October 4th. Handling Historical Timesheet Problems In the event of historical timesheet problems requiring correction, we kindly\request that you collaborate with your agency's Payroll Administrator(s) to address any timesheet issues. Call to Action Please share and inform you agency?s managers of this change. Thank you for your attention to this important update. If you have any questions or concerns, please do not hesitate to reach out. New & Updated Materials: Payroll: Update - Setting Up and Maintaining Employee 401-K Loan Deductions [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/8bce42e8-7fea-3d7e-1130-477fc4c2a622.png] TA: Updated - Create and Manage a Requisition ? For Recruiters TA: Updated - Create and Manage a Requisition ? For Managers TA: Updated - Update Employee Profile (Generalist) TA: New - Add Work Assignment(TA) TA: New - Update An External Candidate Profile (TA) Time Entry: Updated - Historically the timecodes CPP & OCP were available in the timecode dropdown menu, it has been moved to the work premium menu, which will allow coding for more then 24 hours in a day, so employees can code it once with the total hours of payoff. Verify or Add Shift Differential, Comp Payoff, or On-Call Payoff Hours Tips and Tricks How do I share a report I created? Report owner: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Right click on the desired report 3. Select Reassign Report to Owner 4. Click on the magnifying glass 5. Enter in the Last Name and First Name 6. Click on the desired person 7. Select the Submit button From there, the new owner will: 1. Go to the My Reports icon at the upper left-hand corner of your Luma GHR screen under your name 2. Click on View Report for the report that just transferred over 3. Go to the ellipses (3 dots) in the upper right-hand corner 4. Select Options then Create Report 5. In the upper left-hand corner next to the report name, select Edit 6. Change the name to something different or put your initials at the end 7. Click on Create Report in the bottom right-hand corner 8. Right click on the report that was transferred to you and reassign report back to the person who transferred it to you [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/ddc23983-abdb-677e-8879-0f1c5f53f0c6.png] [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/d7c72816-457a-5af4-3b1f-214fc6892c35.jpg] Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we?ll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 9/27, 2 PM MST: L&D Cybersecurity Click here to join the meeting Meeting ID: 880 3353 4832 Passcode: 676129 10/4, 2 PM MST: Hire and Benefits Refresher Click here to join the meeting Meeting ID: 847 3884 4745 Passcode: 495723 10/11, 2 PM MST: Employee Relations Click here to join the meeting Meeting ID: 882 6061 0640 Passcode: 152741 10/18, 2 PM MST: Leave of Absence Click here to join the meeting Meeting ID: 847 7376 5628 Passcode: 543495 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Click here to join the meeting Meeting ID: 828 7649 2994 Passcode: 304906 System Improvements One of the numerous benefits offered by Software as a Service (SaaS) is the regular delivery of updates. In the case of our software provider, Infor, we receive monthly updates, with two substantial updates annually, scheduled for October and April. These updates encompass a wide range of elements, such as enhancements requested by us, improvements requested by other public sector clients, bug fixes, user interface enhancements, alterations to functionality, and newly introduced features. This consistent update cycle ensures that the State of Idaho remains current with the latest technological advancements. Presently, the Luma team is in the process of reviewing approximately 400 updates in the Infor release notes to determine when to activate new functionalities, assess the impacts of these changes, and gauge the training requirements associated with them. [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Fri Sep 22 16:38:42 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 22 Sep 2023 22:38:42 +0000 Subject: [IDHR] DHR Weekly Information Update 09.22.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * SharePoint Micro-Learnings * Upcoming Micro-Learnings * Update to Micro-Learnings Links * Adding Micro-Learnings to Personal Calendar * Public Sector EEO and Employment Law Update * Current Openings * October Cybersecurity Campaign * Worker's Compensation Preferred Provider List Update * Boise State Veteran Hiring Event * Introducing the DHR Quarterly Peak! For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9ED72.FBE7FE00] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9ED72.FBE7FE00] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9ED72.FBE7FE00] www.dhr.idaho.gov [cid:image004.png at 01D9ED72.FBE7FE00] Connect with us: [cid:image005.png at 01D9ED72.FBE7FE00] [cid:image006.png at 01D9ED72.FBE7FE00] [cid:image007.png at 01D9ED72.FBE7FE00] [cid:image008.png at 01D9ED72.FBE7FE00] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 819 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 576 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 617 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 537344 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 9.22 DHR Operations Weekly Communication.pdf Type: application/pdf Size: 763425 bytes Desc: 9.22 DHR Operations Weekly Communication.pdf URL: From idhr at admws.idaho.gov Mon Sep 25 08:37:23 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Mon, 25 Sep 2023 14:37:23 +0000 Subject: [IDHR] Application Failures Message-ID: Hi all, 364 applications failed over the weekend, we are in the process of implementing a change that will improve our screening, however, it caused failures over the weekend. We are waiting on Talemetry/Jobvite to reprocess them and will update you once they have completed. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9EF8A.4C05BCB0] 208.697.8764 [cid:image002.png at 01D9EF8A.4C05BCB0] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9EF8A.4C05BCB0] www.dhr.idaho.gov [cid:image004.png at 01D9EF8A.4C05BCB0] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9EF8A.4C05BCB0] [cid:image006.png at 01D9EF8A.4C05BCB0] [cid:image007.png at 01D9EF8A.4C05BCB0] [cid:image009.png at 01D9EF8B.7EAC3D50] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Tue Sep 26 10:46:23 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 26 Sep 2023 16:46:23 +0000 Subject: [IDHR] Application Failures UPDATE In-Reply-To: References: Message-ID: Hi all, It appears most of the applications went through reprocessing. If there are some that are missing, I will reach out to you directly. Thank you for your patience and have a great rest of the week! Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9F066.AF299A50] 208.697.8764 [cid:image002.png at 01D9F066.AF299A50] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9F066.AF299A50] www.dhr.idaho.gov [cid:image004.png at 01D9F066.AF299A50] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9F066.AF299A50] [cid:image006.png at 01D9F066.AF299A50] [cid:image007.png at 01D9F066.AF299A50] [cid:image010.png at 01D9F066.AF318990] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. From: Ashley Mattoon Sent: Monday, September 25, 2023 8:37 AM To: HR Modernization Contact List ; 'hrgroup at admws.idaho.gov' Subject: Application Failures Importance: High Hi all, 364 applications failed over the weekend, we are in the process of implementing a change that will improve our screening, however, it caused failures over the weekend. We are waiting on Talemetry/Jobvite to reprocess them and will update you once they have completed. Thank you, Ashley Mattoon, SHRM-CP | Recruitment Manager [cid:image001.png at 01D9F066.AF299A50] 208.697.8764 [cid:image002.png at 01D9F066.AF299A50] ashley.mattoon at dhr.idaho.gov [cid:image003.png at 01D9F066.AF299A50] www.dhr.idaho.gov [cid:image004.png at 01D9F066.AF299A50] Office Hours: Monday - Thursday: 7:00 - 4:30 Friday: 7:00 - 3:30 Payday Friday: Off Connect with us: [cid:image005.png at 01D9F066.AF299A50] [cid:image006.png at 01D9F066.AF299A50] [cid:image007.png at 01D9F066.AF299A50] [cid:image009.png at 01D9F066.AF299A50] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Michelle Peugh, HR Policy and Program Officer, michelle.peugh at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 350 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 361 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 401781 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 750 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 4171 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 830 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 830 bytes Desc: image010.png URL: From idhr at admws.idaho.gov Tue Sep 26 12:46:51 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 26 Sep 2023 18:46:51 +0000 Subject: [IDHR] FW: Luma Notice: Change in Time Transaction Deadline Due to October 9th Holiday In-Reply-To: <6a8948f1dff94a5994da60fc86632945@sco.idaho.gov> References: <6a8948f1dff94a5994da60fc86632945@sco.idaho.gov> Message-ID: Hi All, Please see the email below that was sent out to agency payroll employees. Thanks, Hanna Hall | Employee Support Services Manager [cid:image002.png at 01D9F077.83CAA2D0] Office: 208.854.3014 [cid:image003.png at 01D9F077.83CAA2D0] Hanna.Hall at dhr.idaho.gov [cid:image004.png at 01D9F077.83CAA2D0] www.dhr.idaho.gov [cid:image005.png at 01D9F077.83CAA2D0] Connect with us: [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle.White at dhr.idaho.gov. Thank you. From: Luma Sent: Tuesday, September 26, 2023 10:52 AM Cc: Liz Brooke ; Sheena Coles Subject: Luma Notice: Change in Time Transaction Deadline Due to October 9th Holiday Agency Payroll Professionals, We hope this message finds you well. We would like to bring an important change in the deadline for submitting, approving, and authorizing time transactions to your attention due to the upcoming October 9th holiday. As you may be aware, holidays can impact our regular timelines for processing time transactions, and we want to ensure a smooth and efficient payroll process for everyone. Therefore, we have adjusted the time transaction deadline for the pay period ending on September 30, 2023. New Time Transaction Deadline: Wednesday, October 4, 2023 by 3:00 PM. This adjustment has been noted on the Biweekly Timesheet/Payroll Calendar, but we understand that it's essential to communicate this change clearly to all agencies to avoid any confusion. We kindly request that you inform your employees and managers to submit and approve timesheets before the 10/4 3:00 PM deadline. This adjustment will help us maintain an efficient payroll process and ensure that everyone receives their compensation correctly. If you have any questions or need further clarification regarding this change, please do not hesitate to reach out to our payroll department, and they will be happy to assist you. Thank you for your attention to this matter. Best regards, Luma Team [cid:image001.jpg at 01D9F067.6FE42260] O. 208-334-3100 F. 208-334-2671 E. luma at sco.idaho.gov W. www.sco.idaho.gov CONFIDENTIALITY NOTICE: This message, including attachments, is intended only for the designated recipient(s), and may contain confidential, proprietary, or privileged information. Any dissemination or distribution of this message to other than the intended recipient(s) is strictly prohibited. If you receive this in error, please notify the sender by reply e-mail and delete this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.jpg Type: image/jpeg Size: 3275 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 3364 bytes Desc: image008.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 2899 bytes Desc: image009.png URL: From idhr at admws.idaho.gov Wed Sep 27 10:20:44 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Wed, 27 Sep 2023 16:20:44 +0000 Subject: [IDHR] United Way Campaign Kick-Off Message-ID: Hello! As we swiftly approach the month of October, I am pleased to remind you of the upcoming State of Idaho United We Care Campaign. This significant annual initiative will run from October 1st through Halloween on October 31st. This is an exceptional opportunity for state employees to actively engage in activities aimed at fundraising for United Way, where 100% of their donations will be channeled directly to their local communities. Additionally, the annual United Way campaign is a great opportunity for team building, collaboration and a bit of fun! This year, we have taken a statewide approach to coordinating the United Way campaign by working closely with United Way to designate campaign coordinators for each agency, updating the state?s United Way website, and providing a toolkit full of resources and ideas to help implement a ton of great activities within your agency/location. For those in the Capitol Mall area, you may want to start brushing up on your cornhole and soup making skills! ? Please check out the United Way website for more details/information about this campaign: https://unitedwecare.idaho.gov/ along with a list of the agency United Way coordinators. Last year we raised $103,474 which was $11,236 higher than the previous year. This year we have a goal of $150,000. I am asking you to help with achieving this goal by donating if you can, and sharing information about the initiative with your agency leadership and encouraging employee participation in activities. For DHR specifically, Brennan and Paige have been working diligently on a plan of activities. You can expect to see more information from them soon! Thanks everyone! Janelle White | Interim Administrator [phone icon] 208.871.2871 [email icon] janelle.white at dhr.idaho.gov [website icon] www.dhr.idaho.gov [DHR logo] Connect with us: [facebook icon] [Instagram icon] [twitter icon] [linked in icon] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Tue Sep 26 15:40:19 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Tue, 26 Sep 2023 21:40:19 +0000 Subject: [IDHR] Donated Leave Request Message-ID: Good afternoon, We have two employees that need donated leave due to a qualifying reason. We have reached out to our agencies that we support already. If you are able and willing to assist an employee, please email me with the number of hours you would like to donate. Once I receive your email with the hours you wish to donate, I will send you the form for you to sign. We would greatly appreciate your donation! Please make sure you meet the qualifications below and let me know how many hours you would like to donate as well as if is it sick or vacation time. * You must donate a minimum of 4 hours. * You may donate either Sick or Vacation leave as long as you have 80 hours of the type you donate remaining after donation. * You cannot donate more than a maximum of 80 hours of vacation or sick per fiscal year. * The donated time converts to sick leave for the receiving employee. Please let me know as soon as possible, but by September 28th at noon at the latest, if you would like to donate. If you have any questions, please let me know! Thank you, Anna Pace Human Resource Specialist [Blue Phone Icon] Office: (208) 332-1968 I [Blue Phone Icon] Main: (208) 332-1824 Dept. of Administration I Office of Administrative Hearings Idaho Commission on Hispanic Affairs (ICHA) I Dept. of Insurance Public Employee Retirement System Idaho (PERSI) [Logo Description automatically generated] CONFIDENTIALITY STATEMENT: This electronic message contains information from the state of Idaho, Division of Human Resources and is confidential or privileged. The information is intended solely for the use of the individual(s) or entity(ies) named above. If you have received this e-mail in error, please notify me immediately by phone or rmail and immediately permanently delete this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 16083 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 27364 bytes Desc: image002.png URL: From idhr at admws.idaho.gov Fri Sep 29 10:48:52 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 29 Sep 2023 16:48:52 +0000 Subject: [IDHR] HCM Weekly Newsletter # 8 In-Reply-To: References: <0b1ef613a0a24694947a741555848d43@sco.idaho.gov> Message-ID: View this email in your browser [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/1b03b355-296b-7fa5-d8a2-424b8ce4ae88.png] Luma Human Capital Management (HCM) Weekly Newsletter Requests for Action Agency Payroll Administrators - the October 9th holiday will impact agencies of when they need to have their time submitted, approved and authorized. We kindly request that you inform employees and managers to submit and approve timesheets before the 10/4 3:00 PM deadline. This adjustment will help us maintain an efficient payroll process and ensure that everyone receives their compensation correctly. Please review the Biweekly Timesheet/Payroll Calendar to take note of other upcoming holidays that will impact timelines for processing time transactions. Approvers - when employees transfer agencies, please make sure that the new legal establishment ID is updated to the new agency number. Reminders of Best Practices Do not enter duplicate termination actions unless you have permission to do so from DHR or SCO. If you notice you have entered an incorrect date, please contact DHR support at dhrsupport at dhr.idaho.gov. State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/036a9869-2fd9-a755-678c-520221ef6bb1.jpg] Are you hiring 8-month temporary employee? If so, the employee type, 8-month temp anniversary date and trial period are required fields. * Employee Type - 8-Month Temp which is similar to the appointment code combo NRM from legacy. * 8-Month Temp Anniv. Date - This should be the start date for new hires or the original 8-month temp date for 8-month temp rehires. **Please see below on the open issue for TA hires and rehires. * Trial Period - 8-Month Temporary Employee so WFM will count their 8-month temporary hours and reset the hours on their anniversary date. Updates on Open Issues 1. In workflow actions, we've noticed issues wherein approvers cannot see initiator fields and vice versa. We are aware of the issue and are working to resolve it. 1. Promotions and transfers for Military Division employees through GHR do not allow a pay rate change. 1. The "Define Offer" email that was being sent prematurely has been resolved. We have submitted a ticket with Telemetry to request the removal of the email that sends candidates a Luma login. 1. Some 8-month temporary employees have been hired with missing required fields (above) or with the incorrect 8-month temp anniversary dates, so the hours have not been resetting in WFM. We are working on identifying all of the affected employees and then DHR will notify HR at the affected agencies. We are working on adding the 8-month temp anniversary date field to the TA hire and rehire actions. If you are hiring/rehiring an 8-month temp in TA, once their hire/rehire action processes please have a Generalist 3 or Administrator add the 8-month temp anniversary date to the dates and service tab. Updates & Changes Recruiters, Generalists, and employees with Compensation Roles: You can now search for employees in the GHR resource search using either their preferred name or given name, and both names will appear in the search list. Please note, if an employee transferred to another agency, either lateral or promotion, but decided to go back to original agency, it should be processed as a transfer in GHR with the action reason "Reinstatement." *Reinstatement would not be the action if the employee failed their probation. New/Updated Materials Security Request Administrator Handbook has been posted to the Service Portal! [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/3fff14aa-3045-ad53-56b1-d9a768df7257.jpeg] Please review the following document regarding recruitment process flow updates. Military Leave Process found here. Agency HRO Cognos Training Recording https://idahogov.webex.com/idahogov/ldr.php?RCID=884557c2454b8c3ce99dac2a892bf352 Password: Ae7R2W6i Good News & Progress WFM proxy functionality has been resolved for Agency Payroll and Agency HR. [https://mcusercontent.com/e687cba6122d8cf5adfe5dd4f/images/6d63d3e1-6da4-de85-20c3-66e216976d07.jpeg] Tips and Tricks Have you found a useful tip or trick in the Luma system? If so, email DHRsupport at dhr.idaho.gov and we'll review it for inclusion in the HCM Weekly! Upcoming Events Please join us for the following upcoming Luma Micro-Learnings! 10/4, 2 PM MST: Hire and Benefits Refresher Click here to join the meeting Meeting ID: 847 3884 4745 Passcode: 495723 10/11, 2 PM MST: Employee Relations Click here to join the meeting Meeting ID: 882 6061 0640 Passcode: 152741 10/18, 2 PM MST: Leave of Absence Click here to join the meeting Meeting ID: 847 7376 5628 Passcode: 543495 10/25, 2 PM MST: Jobs and Job Country Attributes, FTE and Annual Hours, and Position Monitoring Click here to join the meeting Meeting ID: 828 7649 2994 Passcode: 304906 System Improvements One of the numerous benefits offered by Software as a Service (SaaS) is the regular delivery of updates. In the case of our software provider, Infor, we receive monthly updates, with two substantial updates annually, scheduled for October and April. These updates encompass a wide range of elements, such as enhancements requested by us, improvements requested by other public sector clients, bug fixes, user interface enhancements, alterations to functionality, and newly introduced features. This consistent update cycle ensures that the State of Idaho remains current with the latest technological advancements. [Logo] [Email Marketing Powered by Mailchimp] -------------- next part -------------- An HTML attachment was scrubbed... URL: From idhr at admws.idaho.gov Fri Sep 29 15:43:13 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 29 Sep 2023 21:43:13 +0000 Subject: [IDHR] DHR United We Care Campaign Event Schedule In-Reply-To: References: Message-ID: Good afternoon DHR Team, The United We Care Charitable Giving Campaign kicks off on Monday, October 2nd! This campaign is a great opportunity to raise money for an amazing organization and connect with your coworkers. Below you will find a list of events for DHR employees to participate in the campaign throughout October. Participation is completely voluntary but if you choose to participate, we encourage you to make the suggested donation associated with each event. All proceeds go directly to the United Way. This list includes activities we've organized for DHR employees, but the agency you support may also have events planned. We encourage you to participate in whatever you can! Starting on Monday, there will be a donation link that is available here on the DHR United We Care Campaign Center page that is to be used for one-time donations to participate in our events. Finally, if you would like more information regarding the State of Idaho's United We Care Campaign, please visit the United We Care website. This site includes resources for the campaign, contact information to assist in finding your specific agencies campaign coordinator, the payroll deduction link, and general information about the campaign and the United Way. Thank you all for your participation in this campaign and have fun! DHR 2023 United We Care Activities Pet Parade Photo Contest Everyone thinks their pet is the world's cutest! Prove it by sharing a photo of your favorite fuzzy, four-legged, or otherwise non-human, friend! * Photo Submission: Email your photo submissions to communications at dhr.idaho.gov with the subject line "Pet Parade" by Friday, October 13 (no donation required to submit a photo). Photos will be posted on the DHR SharePoint site for voting. * Voting: Submit your vote using the link on the photo page by no later than Friday, October 27. * Donation: $2 donation per vote * The winner will be announced on Tuesday, October 31! Denim Days How would you like the opportunity to wear jeans on more than just Fridays? Now every day (in October) can be a 'Denim Day.' * Dates: October 2-31, 2023 * Donation: $2 donation for each extra day you would like to wear jeans to work Raucous Raffle Enter our raffle to win fabulous prizes! * Details: Peruse the raffle baskets and items posted on the DHR website, make a donation online, and email communications at dhr.idaho.gov to tell us which item/basket you'd like to submit your ticket(s) for. * Dates: Raffle items and descriptions will be posted by Friday, October 13. * Donation: $5 per raffle ticket * Winning tickets will be drawn on Tuesday, October 31 Love Where You Live and Work Photo Contest (Open to all state of Idaho employees!) Do you love where you live and work? Share a photo that represents that special love for Idaho! * Photo Submission: Email your photo submissions to communications at dhr.idaho.gov with the subject line "Love Idaho" by Friday, October 13 (no donation required to submit a photo). Photos will be posted on the United We Care website for voting. * Voting: Submit your vote using the link on the photo page by no later than Friday, October 27. * Donation: $2 donation per vote * The winner will be announced on Tuesday, October 31! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9F2EA.678EC860]Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9F2EA.678EC860] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9F2EA.678EC860] www.dhr.idaho.gov [cid:image004.png at 01D9F2EA.678EC860] Connect with us: [cid:image005.png at 01D9F2EA.678EC860] [cid:image006.png at 01D9F2EA.678EC860] [cid:image007.png at 01D9F2EA.678EC860] [cid:image008.png at 01D9F2EA.678EC860] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image007.png Type: image/png Size: 625 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 830 bytes Desc: image008.png URL: From idhr at admws.idaho.gov Fri Sep 29 16:31:29 2023 From: idhr at admws.idaho.gov (DHR Staff Contact List) Date: Fri, 29 Sep 2023 22:31:29 +0000 Subject: [IDHR] DHR Weekly Information Update 09.29.23 Message-ID: Happy Friday HR Team, Attached is the weekly communication. You may need to be logged into the SharePoint site for the links to direct you to the appropriate location. Included in this issue is: * Postponed Enrollment for 2023 October Cybersecurity Training * DHR Quarterly PEAK Final Call * United We Care Campaign Kickoff * Final Flu Shot Clinic Dates * Current Openings For access to the current and past weekly communications, please click here for the document library. For individuals who are having issues with the accessibility of this document, please respond to this email or reach out to Brennan Serrano at brennan.serrano at dhr.idaho.gov. Is someone from your team missing from this email? Please contact me. Have a great weekend! Brennan Serrano, MBA | Communications Manager [cid:image001.png at 01D9F2F2.5C9AB330] Office: 208.334.3066 | Cell: 208.559.6519 [cid:image002.png at 01D9F2F2.5C9AB330] Brennan.serrano at dhr.idaho.gov [cid:image003.png at 01D9F2F2.5C9AB330] www.dhr.idaho.gov [cid:image004.png at 01D9F2F2.5C9AB330] Connect with us: [cid:image005.png at 01D9F2F2.5C9AB330] [cid:image006.png at 01D9F2F2.5C9AB330] [cid:image007.png at 01D9F2F2.5C9AB330] [cid:image008.png at 01D9F2F2.5C9AB330] Providing quality customer service is important to us. If you have any comments or suggestions regarding the service provided to you, please contact Janelle White, Deputy Administrator, janelle.white at dhr.idaho.gov. 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