[StateGIS] Idaho ArcGIS Online Pilot kick off meeting

Mon Mar 25 15:21:13 MDT 2013

Everybody,

We had multiple conflicts with the previous dates, so we have a change:
New Dates: April 23 & 24th
Time: Same - All Day
Location: Same - Basement Conference Room, LBJ Building, 650 W State St, Boise Idaho

Cheers,
Bill

bill.farnsworth at cio.idaho.gov<mailto:bill.farnsworth at cio.idaho.gov>
208 332-1878 (w)
208 863-9039 (c)

From: StateGIS [mailto:stategis-bounces at admws.idaho.gov] On Behalf Of Bill Farnsworth
Sent: Monday, March 25, 2013 12:53 PM
To: State GIS Group (stategis at admws.idaho.gov)
Cc: Shane Clarke; Terri Morganson; lotis at esri.com; Nathalie Smith (nsmith at esri.com)
Subject: [StateGIS] Idaho ArcGIS Online Pilot kick off meeting

Everybody,

Thanks for the response to my email about the ArcGIS Online Pilot it seem like we have a lot  of interest in this.

We are planning a two day training/evaluation/information meeting:
Dates: April 15 & 16
Times: All day
Location: Basement Conference Room, LBJ Building, 650 W State St, Boise Idaho.
Agenda: To be refined as we get closer, below is the information from Esri about this.

This Enterprise approach to ArcGIS online could save the State a large amount of money compared with each agency doing their own.

I look forward to everybody letting me know how we can proceed and attending the kick-off meeting to get more information and understanding about the project.  This is new to all of us.

Cheers,
Bill

bill.farnsworth at cio.idaho.gov<mailto:bill.farnsworth at cio.idaho.gov>
208 332-1878 (w)
208 863-9039 (c)

From: Lee Otis [mailto:LOtis at esri.com]
Sent: Friday, March 22, 2013 3:19 PM
To: Bill Farnsworth
Cc: Terri Morganson; Shane Clarke; Nathalie Smith
Subject: RE: Idaho ArcGIS Online Pilot kick off meeting

Hi Bill,

Next steps for the ArcGIS Online pilot.
In summary, Shane and another Solution Engineer (possibly Scott Moore) and myself would like to schedule a kick off meeting in Boise April 15 & 16.
The purpose of the kick off meeting is to provide an overview of ArcGIS online and how each agency can begin to identify project(s) that will be the focus for the Pilot.  We'll help guide them through the decision process so that there are real prototype applications being developed.  We'll discuss architecture needs to successfully launch the pilot and collaboratively develop key milestones.

We anticipate 1-2 days of collaboration with all the State agencies to kick off the Pilot.  Other agencies that are not there or have not committed to a Pilot can always join later as well.

Apparently setting up the Pilot with a subscription to ArcGIS Online is really easy and simple.  All we'll need to do is determine the size and level.  You can always upgrade to a higher level if needed during the Pilot at any time.

During the Pilot ESRI will be conducting some onsite training sessions, sharing ideas and we'll collectively schedule  bi-monthly conference calls to check in on the status of the pilot projects.

For an example today, I had 3 conference calls with the State of Oregon, on 3 different Pilot project updates.  These occur every two weeks. Eric with ODAS arranges these calls and has the representative from each agency provide an update.  They are nearing the end of their pilot and will be summarizing the results and experience in the next few months.  I will make sure we share this data with you as well.

Best Regards,

Lee

From: Bill Farnsworth [mailto:Bill.Farnsworth at cio.idaho.gov]
Sent: Thursday, March 21, 2013 9:54 AM
To: Lee Otis
Subject: RE: Idaho ArcGIS Enterprise Service/Next steps

Lee,

We look forward to this project - let me know the next steps after your internal meeting.

Agencies (so far) that have expressed an interest are:
Water
Agriculture ("fantastic idea")
Lands
Libraries
CIO (our office)

Have not heard from Fish and Game, thank you - it would be great if you let them know about the Enterprise ArcGIS pilot and even talk it up.

I will start calling the agencies that I don't hear from, but I will give them a week or so to think about it.

Cheers,
Bill

bill.farnsworth at cio.idaho.gov<mailto:bill.farnsworth at cio.idaho.gov>
208 332-1878 (w)
208 863-9039 (c)

From: Lee Otis [mailto:LOtis at esri.com]
Sent: Thursday, March 21, 2013 10:01 AM
To: Bill Farnsworth
Subject: RE: Idaho ArcGIS Enterprise Service/Next steps

Greetings Bill,

I have scheduled an Internal ESRI meeting this Friday with Nathalie and Shane.  We will discuss next steps and how to proceed with the pilot.  I would be happy to invite others as needed.  Which ones are already part of your group and who has already shared an interest?  BTW: I did just get a request from Fish and game for a quote for AGOL.  So I will make sure they are informed of this state wide pilot.

Again looking forward to working with you on this initiative!

Cheers,

Lee

From: Bill Farnsworth [mailto:Bill.Farnsworth at cio.idaho.gov]
Sent: Tuesday, March 19, 2013 3:33 PM
To: Lee Otis
Subject: FW: Idaho ArcGIS Enterprise Service

Lee,

FYI - see below - have already gotten several responses.

What would be the next steps from your side - if I put a meeting together it would be great to have someone from your side to answer questions.

Where I know almost everything :) someone with more answers would be great.

Feel free to invite anybody with an agency (like Fish & Game) to join the project.

Cheers,
Bill

bill.farnsworth at cio.idaho.gov<mailto:bill.farnsworth at cio.idaho.gov>
208 332-1878 (w)
208 863-9039 (c)

From: StateGIS [mailto:stategis-bounces at admws.idaho.gov] On Behalf Of Bill Farnsworth
Sent: Tuesday, March 19, 2013 3:56 PM
To: State GIS Group (stategis at admws.idaho.gov<mailto:stategis at admws.idaho.gov>)
Subject: [StateGIS] Idaho ArcGIS Enterprise Service

Everybody,

The State of Idaho Geospatial Office (IGO) is planning to administer a subscription of ArcGIS Online for Organizations for the use of State Agencies as a pilot project.

The purpose of this pilot project is to use the ArcGIS Online for Organizations service to create, publish/register, and share geospatial data services, web maps, and web applications within their organization and across Idaho's Geospatial Enterprise. Information gathered during the pilot will help inform us whether it would be worthwhile to continue with an Idaho ArcGIS Online for Organizations subscription long term.

Using one enterprise subscription would enable us to reach the numbers of users that would result in substantial savings per user for the state.

The Questions:
Would there be an interest in doing this?
Would a six month pilot at no cost be long enough to evaluate it?
Would agencies have a budget for their users after the pilot is over (depending on the cost of course)?
Would agencies want to get together and discuss this?
We have an opportunity to do an extended pilot.
The thought would be to put a core group together to plan and administer it.

Let me know.
Feel free to forward to other agency people that I have missed with my email

Thanks,
Bill

Bill Farnsworth
State of Idaho - GIO
bill.farnsworth at cio.idaho.gov<mailto:bill.farnsworth at cio.idaho.gov>
208 332-1878 (w)
208 863-9039 (c)

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