[NCASG] Process questions

[Parker, Terri (OFM)]

Hi Wendy,

WA has centralized classification specifications and employers have delegated authority for classification allocation. Each employer determines how position description forms will be processed and maintained.

The civil service rules (non-represented positions) and collective bargaining agreements (represented positions) require each employer to maintain a current position description for each classified position. The civil service rules don’t state that the position description must be a paper copy. However, State HR’s standard forms include a signature block for the appointing authority, supervisor and employee. There may be additional requirements in the CBAs.

WAC 357-13 Classification rules: https://apps.leg.wa.gov/WAC/default.aspx?cite=357-13
Collective Bargaining Agreements: https://ofm.wa.gov/state-human-resources/labor-relations/collective-bargaining-agreements/2019-21-collective-bargaining-agreements

Employers and employees are only required to provide a copy of the position description to State HR under specific circumstances. In all cases, electronic copies may be submitted. Here are the circumstances I’m aware of. There may be additional requirements in the CBAs.

Overtime eligibility designation changes: http://apps.leg.wa.gov/WAC/default.aspx?cite=357-28-245
Director’s Review of an allocation: https://ofm.wa.gov/state-human-resources/reviews-appeals/directors-reviews/process-directors-review-allocation
Allocation appeals: https://prb.wa.gov/forms/

Let me know if you have questions. 😊


Terri Parker (she/her/hers)
Compensation Policy & Planning Analyst
OFM/ State Human Resources
Cell 360-515-6299
terri.parker at ofm.wa.gov<mailto:terri.parker at ofm.wa.gov> | labor.relations at ofm.wa.gov<mailto:labor.relations at ofm.wa.gov>


From: Mays, Wendy A <Wendy.A.Mays at wv.gov<mailto:Wendy.A.Mays at wv.gov>>
Sent: Tuesday, November 17, 2020 9:53 AM
To: dhr_ncasg_survey_list at admws.idaho.gov<mailto:dhr_ncasg_survey_list at admws.idaho.gov>
Subject: [NCASG] Process questions

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Good morning from WV!

Hope you guys are staying safe.  We have been modifying our procedures since the pandemic.  To the point where we are now operating paperless.  So, I was looking for some information from you guys.


  1.  Do you guys operate paperless for classification determinations?  (We require a position description form and a writeup.)
  2.  ow do you manage the flow of documents?
  3.  Do you use a specialized computer system that helps keep you organized?
  4.  Any other thoughts/suggestions on going paperless?

Thank you so much in advance!
Wendy Mays (former Elswick – I got married during the pandemic 😊)
Assistant Director, Classification and Compensation
WV Division of Personnel
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