[NCASG] Shift Differential Policy/Language

Wed Feb 8 15:28:21 MST 2023

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Hi,
Here is code and policy for the State of Arkansas:

 Shift differential.
(a)
(1) Upon the approval of the Office of Personnel Management, an employee whose working hours do not conform to normal state business hours shall be eligible for additional compensation up to twelve percent (12%) of the hourly rate for which he or she is eligible under this subchapter as a shift differential if:
(A) The state agency routinely schedules more than one (1) work shift per day;
(B) The shift to which the employee is assigned is a full work shift; and
(C) The employee is regularly assigned to the late shift or is assigned to the shift on a regularly scheduled rotating basis.
(2) An employee assigned to an evening shift shall not receive additional compensation that exceeds six percent (6%) above that for which he or she is eligible under this subchapter.
(3) An employee assigned to a night shift shall not receive additional compensation that exceeds twelve percent (12%) above that for which he or she is eligible under this subchapter.
(4)
(A) An employee at or near the maximum authorized salary level for the grade assigned to his or her classification may be compensated at an additional rate not to exceed twelve percent (12%) of his or her eligible salary under this subchapter.
(B) In those instances in which the granting of the additional compensation has the effect of temporarily exceeding the maximum annual rate for the grade assigned to the employee's classification, the additional compensation shall not be considered as exceeding the maximum allowable rate for that grade.
(b)
(1)
(A) A person employed in areas providing critical support, custody, and care to designated client service units at state-operated inpatient hospital facilities, at state-operated human development centers, and at maximum security units at correctional facilities during weekend hours is eligible to receive up to twenty percent (20%) of the hourly rate for which he or she is eligible under this subchapter paid as a shift or weekend differential.
(B) A person employed in an area not providing critical care during weekend hours is eligible to receive up to fifteen percent (15%) of the hourly rate for which he or she is eligible under this subchapter paid as a shift or weekend differential.
(2) Designated weekend hours begin no earlier than 2:30 p.m. on Friday and end no later than 8:00 a.m. on the following Monday.
(c)
(1) If a facility uses shifts other than traditional eight-hour shifts, a shift differential may be paid for those shifts exceeding the normal day shift of the facility.
(2) If shift and weekend differentials are provided to an employee, the total compensation may exceed the maximum annual rate for the assigned pay grade for those positions included in this subchapter.
(3)
(A) The state agency shall identify the shifts, job classifications, and positions to be eligible for the shift differential and the differential percentage for which each classification is eligible within each shift.
(B) The shift schedule, job classifications, positions, and the percentage of shift differential for which the job titles will be eligible shall be submitted to the Office of Personnel Management for approval by the Secretary of the Department of Transformation and Shared Services.
(C) Subsequent changes to the shift schedule, job classifications, positions, and shift differential percentages shall be submitted to the Office of Personnel Management and receive prior approval by the Secretary of the Department of Transformation and Shared Services.
(d) An employee who is receiving additional compensation under this section and then is reassigned to a normal shift shall revert on the day of the reassignment to the rate of pay for which he or she is eligible under this subchapter.
(e) The Office of Personnel Management shall report all shift differential approvals to the Legislative Council or, if the General Assembly is in session, the Joint Budget Committee.

Policy: https://protect-us.mimecast.com/s/0VPvCW60KqUN0Jj8s6Ul6j?domain=transform.ar.gov

[A close up of a logo  Description automatically generated]
Aerial Parish

Assistant Personnel Administrator
Transformation and Shared Services, Office of Personnel Management
Aerial.Parish at arkansas.gov<mailto:Aerial.Parish at arkansas.gov>

EPIC Service

From: Pickett - DPA, Terry <terry.pickett at state.co.us>
Sent: Wednesday, February 8, 2023 10:58 AM
To: Reynolds, Kim <Kim.Reynolds at oa.mo.gov>
Cc: NCASG Surveys (dhr_ncasg_survey_list at admws.idaho.gov) <dhr_ncasg_survey_list at admws.idaho.gov>
Subject: Re: [NCASG] Shift Differential Policy/Language

You don't often get email from terry.pickett at state.co.us<mailto:terry.pickett at state.co.us>. Learn why this is important<https://protect-us.mimecast.com/s/jG3iCXDlX5SkmwnZsVOVeb?domain=aka.ms>
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________________________________
Good morning everyone. Here is Colorado's information.

Partnership Agreement
Pay Differentials and Stipends
Shift Differential Pay
A. Shift Differentials will be paid to Employees in eligible classes as published in the State's annual pay plan. State Entities may also designate and document eligibility for individual positions in classes not published.
B. Shift Differentials do not apply to any periods of paid leave.
C. If hours are evenly split between shifts, the higher shift differential rate applies to all hours worked during the shift.
D. Weekend shift differential of 20% shall be paid for all hours worked when more than half of the scheduled shift hours fall on a weekend shift that starts at 4:00 pm Friday evening through 6:00 a.m. Monday. Shift Differential Pay
E. Second shift differential of 7.5% shall be paid for all hours worked when half or more of the scheduled work hours fall between 4:00 p.m. and 11:00 p.m. Monday through Thursday.
F. Third shift differential of 14% shall be paid for all hours worked when half or more of the scheduled work hours fall between 11:00 p.m. and 6:00 a.m. Monday through Thursday.
Board Rules
Other Premium Pay
3-43. Shift Differential is additional pay beyond base pay for employees working shifts. Eligible classes are published in the annual pay plan. Department heads may designate eligibility for individual positions in classes not published and shall maintain records for such cases. Shift differential does not apply to any periods of paid leave. Second shift rate applies when half or more of the scheduled work hours fall between 4:00 p.m. and 11:00 p.m. Third shift rate applies when half or more of the scheduled work hours fall between 11:00 p.m. and 6:00 a.m. If hours are evenly split between shifts, the higher shift differential rate applies to all hours worked during the shift. (1/1/18)
3-44. Call Back applies when an eligible employee is required to report to work before the start or after the end of a scheduled shift. If there is no release from work between the call back hours and regular shift, it is considered a continuation of the shift and call back does not apply. When call back applies, a minimum of two (2) hours of the employee's regular base pay is guaranteed. Eligible employees are those who are eligible for overtime, and any call back time is counted as work time. Employees exempt from overtime are also eligible when approved by a department head. (1/1/18)
3-45. On Call is additional pay beyond base pay for employees specifically assigned, in advance, to be accessible outside of normal work hours and where freedom of movement and use of personal time is significantly restricted. Eligible classes and the rate are published in the annual pay plan. A department head may designate eligibility for individual positions in classes not published and maintain records of such on-call designations. Only time while actually on call shall be paid at the special rate. In call back situations, employees eligible for both on call and call back pay shall receive call back pay only. (1/1/18)

Thank you so much
Terry Pickett
Compensation & Classification Analyst
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On Wed, Feb 8, 2023 at 9:21 AM Reynolds, Kim <Kim.Reynolds at oa.mo.gov<mailto:Kim.Reynolds at oa.mo.gov>> wrote:
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________________________________
Good morning -

Fellow NCASG members, the State of Missouri has a bill currently working its way through an emergency supplemental legislative session. Part of this bill, if approved, would provide a $2 shift differential to team members in our congregate care 24/7 facilities working evening or night shift. Our division has been tasked with creating language that would provide some limitations on what hours are truly considered evening and night. We have several departments that have 24/7 facilities and not all of their shift start/stop at the same time.

If your state currently has shift differentials for evenings and/or nights, could you please provide me with one or both of the following:

1)     The language that outlines what hours are covered by the shift differential
AND/OR

2)     Any policy language your state has regarding shift differentials.

Since this is an emergency supplemental, it will likely move fast through the legislative process. We would greatly appreciate responses by close of business Friday, December 10. I apologize for the quick turnaround time, but we are preparing for a meeting early next week.

Appreciate all of you, and have a great rest of your week! :)

Thanks,

[cid:image002.png at 01D93BDA.5ABE23A0]
Kim Reynolds
Manager of Classification & Compensation
State of Missouri | Office of Administration | Division of Personnel
(573) 751-1665 | kim.reynolds at oa.mo.gov<mailto:kim.reynolds at oa.mo.gov>
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