[NCASG] NCASG: Decentralized Classification and Position Reviews

[BELLO Christopher A * DAS]

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Hello, we do have an ongoing agreement with agencies to perform classification determinations via delegated authority, but only for allocation of new positions. It will sunset 7/1/23 or may be extended. It was devised in response to unprecedented levels of FTE added to state budgets during the pandemic.


  *   The agency director must formally request the specific classifications they wish to allocate.


  *   The agency Human Resources Director agrees to provide to the Classification and Compensation unit with agency approval determination memorandums.


  *   The agency Human Resources Director agrees to keep documentation of all agency approval determination memorandums and supporting documentation, including, position descriptions, organizational charts, and analyses.


  *   This delegated authority approval may be revoked at any time.

The classifications approved for delegated authority are typically capped at salary range 27, roughly $95,000 annual salary. Above that, it must be formally reviewed and approved at the enterprise level.

For regular position reviews/reallocation, we accept document packages directly via email from agency classification teams prior to logging, tracking and assignment. The components of the package are standardized, and it does not proceed without all required documents:


  *   PD, signed by appointing authority
  *   Org Chart
  *   Analysis
  *   Desk audit interview documents
  *   Work samples, if used (redacted/no PII)

Hope this helps, Thanks!

Chris Bello
HR Data Analytics Consultant
Classification & Compensation
Chief Human Resources Office
Department of Administrative Services
C: 971-283-5970
Christopher.a.Bello at das.oregon.gov<mailto:Christopher.a.Bello at das.oregon.gov>
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From: Reynolds, Kim <Kim.Reynolds at oa.mo.gov>
Sent: Thursday, March 9, 2023 2:13 PM
To: NCASG Surveys (dhr_ncasg_survey_list at admws.idaho.gov) <dhr_ncasg_survey_list at admws.idaho.gov>
Cc: Roehl, Terrence <Terrence.Roehl at oa.mo.gov>
Subject: [NCASG] NCASG: Decentralized Classification and Position Reviews

CAUTION: This email originated outside the State of Idaho network. Verify links and attachments BEFORE you click or open, even if you recognize and/or trust the sender. Contact your agency service desk with any concerns.

________________________________
NCASG Colleagues -

Good afternoon. The State of Missouri is exploring what other states have in place regarding the process for position reviews. Currently, our state has around 25,000 positions that fall under our Uniform Classification and Pay System. Our centralized Classification and Compensation Team of four consultants reviews all position reviews that come through to determine if reallocation needs to occur. It is a very manual process of team member routing documents to supervisor to appointing authority to agency HR to our team. Several years back, we had established what we called "delegated authority" where departments could handle their own position reviews for certain classifications.

We are looking to see if there are more efficient ways for us to handle some of these processes. Could your state tell us - Does your state have a decentralized position review process where agencies handle their own position reviews and allocations/reallocations?

  *   If yes, we will likely want to connect with you to learn more!
  *   If no, could you share with us how your state routes your position reviews? Is it an electronic form, through a software tool, etc.? As mentioned, we do not have an efficient process in place for this.

Anything you are able to share is greatly appreciated.

Thanks,


[cid:image002.png at 01D95371.11F6FF30][cid:image003.png at 01D95371.11F6FF30][cid:image004.png at 01D95371.11F6FF30]
Kim Reynolds
Manager of Classification & Compensation
State of Missouri | Office of Administration | Division of Personnel
(573) 751-1665 | kim.reynolds at oa.mo.gov<mailto:kim.reynolds at oa.mo.gov>
How did we do? https://protect-us.mimecast.com/s/5rpAC5y4wLFwDK3vtzxIWS?domain=oacares.mo.gov<https://protect-us.mimecast.com/s/uGwQC68Nx9UZB97Dc6eEDe?domain=gcc02.safelinks.protection.outlook.com>


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