[Icoord] Aviation and Foreign Liability Policy renewal (4-1-16 to 4-1-17)

[Joan Compton]

Good afternoon,

Per my email of 1-12-16 (shown below), this email is just a friendly reminder to submit your agency's Aviation and Foreign travel plans by the due date of  February 15, 2016.

Many Insurance Coordinators have already complied with this insurance renewal task........."Thank You"!

Please feel free to call me if you have questions or need assistance.

Regards,

Joan Compton, Risk Management Analyst
State of Idaho
Idaho Department of Administration
Risk Management Program
650 W. State Street, P.O. Box 83720
Boise, Idaho 83720-0079
208-332-1872
208-334-5315 Fax
joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov>
Work hours: 7:30am to 4:30pm

Confidentiality Statement:  This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential or privileged.  This information is intended solely for the use of individual(s) or entity(ies) named above.  If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete the message. Thank you.




From: Joan Compton
Sent: Tuesday, January 12, 2016 10:41 AM
To: Joan Compton
Cc: Faith Cox
Subject: Aviation and Foreign Liability Policy renewal (4-1-16 to 4-1-17)


Good morning,

It is time to start the insurance renewal process involving the  State's April 1, 2016 Aviation and Foreign Liability insurance policies.  Please open and view the two attached cover letters for additional information.

After viewing the cover letters:

  1.  Please  log into the Risk Management Information System (RMIS), (Refer to the  RMIS Agency User Manual, if necessary)
  2.  Select the applicable line of insurance coverage (Aviation AND Foreign).
  3.  After entering into the applicable insurance screen, click on the 2017 Fiscal Year drop down.
  4.  Then click "GET ALL" which opens the various data input fields.
  5.  For the Aviation coverage, please add all applicable Aviation Charter trips which occurred in calendar year 2015(prior calendar year trips).
  6.  For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2016 through April 1, 2017.
  7.  Please remember to click the "ADD" button after entering the data for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen.
  8.  When finished entering the annual renewal data into each of the coverage screens, click the "Send to Risk Management" button.
  9.  There is an additional form to complete this year for agency owned DRONES.  If applicable, please complete one form for each owned drone.

If one or both lines of coverage are not applicable to your agency, simply enter into each of the 2017 RMIS coverage screens and click the "Get all"  button which opens the various data input fields, then click the "not applicable" button, and finally click the "Send to Risk Management" button as proof that the coverage is declined.  The process will then be complete.

If you  have not been trained to use RMIS, or simply need a  refresher,  please call me at 332-1872 or Kristie Fields at 332-1869.

Please respond, using RMIS, by no later than FEBRUARY 15, 2016.

Thank you!


Joan Compton, Risk Management Analyst
State of Idaho
Idaho Department of Administration
Risk Management Program
650 W. State Street, P.O. Box 83720
Boise, Idaho 83720-0079
208-332-1872
208-334-5315 Fax
joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov>
Work hours: 7:30am to 4:30pm

Confidentiality Statement:  This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential or privileged.  This information is intended solely for the use of individual(s) or entity(ies) named above.  If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete the message. Thank you.




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