[Icoord] FW: Request for Renewal Information - Eff 07/01/2018 - Cyber

[Joan Compton]

Insurance Coordinators,

My apologies, but I inserted the incorrect Excel FY19 Cyber Liability spreadsheet in my previous email and ask that this attached Excel spreadsheet be used instead.

Joan Compton, Risk Management Analyst
State of Idaho
Idaho Department of Administration
Risk Management Program
650 W. State Street, P.O. Box 83720
Boise, Idaho 83720-0079
208-332-1872
208-334-5315 Fax
joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov>
Work hours: 7:00am to 4:00pm

Confidentiality Statement:  This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential or privileged.  This information is intended solely for the use of individual(s) or entity(ies) named above.  If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete the message. Thank you.




From: Joan Compton
Sent: Tuesday, March 27, 2018 3:51 PM
To: Joan Compton <Joan.Compton at adm.idaho.gov>
Cc: Greg Zickau <Greg.Zickau at cio.idaho.gov>; Faith Cox <Faith.Cox at adm.idaho.gov>; Kristie Fields <Kristie.Fields at adm.idaho.gov>
Subject: FW: Request for Renewal Information - Eff 07/01/2018 - Cyber

Good afternoon Insurance Coordinators,

The Cyber Liability policy is due to renew on 07/01/2018.  At this time, the insurance carrier has requested a renewal application from most State agencies.


  *   First, view the attached FY19 Cyber Liability Excel spreadsheet then click on the second tab at bottom of sheet.  If your agency name is NOT listed, then please only complete the attached PDF application and not the Excel form.
  *   As necessary, you may have to forward the application to your IT Dept. for completion.
  *   Please answer all yes/no questions.
  *   Insert approximate number of Personally Identifiable Information (PII) and Protected Health Information (PHI) records stored on state computing equipment or in your agency's control (any paper files containing sensitive PII/PHI information) into the appropriate area called "Applicant Details" shown on top section of application (does not include records contractually sourced out to a private vendor stored on their computing devices).
  *   A document defining PII and PHI is also attached for your convenience.
  *   Please complete, sign and return the application via email to joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov> prior to April 30, 2018.

For smaller agencies who are supported by Dept. of Administration, OCIO, and your agency name is listed on 2nd tab of attached FY19 Cyber Liability Excel spreadsheet, following are separate instructions:



  *   Please click on the first tab of the FY19 Cyber Liability Excel spreadsheet.  Enter name of your agency and approximate total number of PII and/or PHI records either stored on state computing equipment or in your agency's physical control (any paper files containing sensitive PII/PHI information).

  *   Do not complete the attached application, this will be done by OCIO.

  *   A document defining PII and PHI is also attached for your convenience.
  *   Please complete the excel template and return via email to joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov> prior to April 30, 2018.

If you have questions, please feel free to contact me.

Thank you!!!

Joan Compton, Risk Management Analyst
State of Idaho
Idaho Department of Administration
Risk Management Program
650 W. State Street, P.O. Box 83720
Boise, Idaho 83720-0079
208-332-1872
208-334-5315 Fax
joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov>
Work hours: 7:00am to 4:00pm

Confidentiality Statement:  This electronic message contains information from the Risk Management Program of the State of Idaho, Department of Administration, and is confidential or privileged.  This information is intended solely for the use of individual(s) or entity(ies) named above.  If you have received this e-mail in error, please notify us immediately by telephone at 208-332-1872, or by e-mail reply and then immediately delete the message. Thank you.



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