[Icoord] Agency Vehicle Use Policy

[Joan Compton]

Dear Insurance Coordinators,

As a result of Risk Management's recent quarterly Risk Management Advisory Committee meeting, the members of the committee would like to understand the "vehicle use policies" that have been developed by agencies who own, rent or lease vehicles.

If you are one of few agencies who do not own, rent or lease vehicles, please ignore this email.

If your agency has a "vehicle use policy", please email it to me at joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov>  before February 22, 2019.

Additionally, please also answer the following questions, if applicable to your agency:

  1.  If your agency developed a "vehicle use policy", are you considering making any changes to it?  If so, please advise what those changes entail (we don't need specifics).
  2.  Does your agency require the driver to sign a "vehicle use agreement" that outlines the driver's responsibilities?  If so, does the agreement also include a permission clause whereby the driver agrees to let your agency verify their driving record at specified intervals?
  3.  Does your agency allow volunteers, interns or any other non-state individuals to drive your agency vehicles?
  4.  Does your agency verify driving records through Division of Motor Vehicles (DMV) for any employee, and/or others you allow to drive your state vehicle?
  5.  Are current copies of employee driver's license kept on file at your agency?
If you have questions, please feel free to contact me at 208-332-1872; joan.compton at adm.idaho.gov<mailto:joan.compton at adm.idaho.gov> or Faith Cox at 208-332-1871; faith.cox at adm.idaho.gov<mailto:faith.cox at adm.idaho.gov>

Thank you!

Joan Compton, Risk Management Analyst
Dept. of Administration
Risk Management Program
650 W. State Street
Boise, Idaho 83720
208-332-1872
208-334-5315 - Fax
Work hours: 7:00am to 4:00pm

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