[Icoord] April 1, 2019 to April 1, 2020 AVIATION AND FOREIGN LIABILITY insurance renewal process

Thu Jan 17 13:17:06 MST 2019

Good afternoon Insurance Coordinators,

It is time to start the insurance renewal process involving the State's April 1, 2019  Aviation and Foreign Liability insurance policies.  Please open, print and view the two attached cover letters BEFORE beginning the process.  Please pay particular attention to the additional items 3-5 contained in the Foreign cover letter as it may be applicable to your agency.   There are 9 attachments and some may not be applicable to your agency operations.

After viewing the two cover letters:
1.       Please log into the Risk Management Information System (RMIS).  Access to the RMIS program can be found on our website,  https://risk.adm.idaho.gov/  then click  on the RMIS tab (upper right of page).  Also Refer to the  RMIS Agency User Manual, if necessary)
2.       Select the two applicable lines of insurance coverage (Aviation AND Foreign).
3.       After entering into the applicable insurance screen, click on the 2020 Fiscal Year drop down.
4.       Then click "GET ALL" which opens the various data input fields.
5.       For the Aviation coverage, enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2018 (prior calendar year trips).

     *   If applicable, please complete the attached Drone Information template for any drones your agency owns and operates.  If any drone is used overseas please indicate on the template.  If so, a separate insurance document will be emailed to your agency for completion.
6.       For the Foreign liability coverage, enter applicable information into the RMIS coverage screen for each Foreign trip that will occur or is contemplated during the period of April 1, 2019 through April 1, 2020.

     *   Employees traveling to Haiti or Cuba also must complete the two attached documents ( App-Haiti Supplement & App-Cuba Certification) then return both documents to Joan.compton at adm.idaho.gov<mailto:Joan.compton at adm.idaho.gov> prior to the actual travel date.
7.       Please remember to click the "ADD" button after entering the data into RMIS for each trip, then confirm the trip migrated to the GRID at bottom of the entry screen.
8.       When finished entering the annual renewal data into RMIS for both the aviation and foreign liability, click the "Send to Risk Management" button prior to February 15, 2019.

If one or both lines of coverage are not applicable to your agency, simply enter into each of the 2020 RMIS coverage screens and:

  1.  click the "Get all" button which opens the various data input fields,
  2.  then click the "not applicable" button,
  3.  and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to February 15, 2019.  The process will then be complete.

If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869.

All agencies must respond by no later than FEBRUARY 15, 2019.

Joan Compton, Risk Management Analyst
Dept. of Administration
Risk Management Program
650 W. State Street
Boise, Idaho 83720
208-332-1872
208-334-5315 - Fax
Work hours: 7:00am to 4:00pm

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