[Icoord] RMIS IS NOW RE-OPENED FOR USE - USING FISCAL YEAR 2022 COVERAGE SCREENS

[Max George]

Hello Insurance Coordinators,



The Risk Management System (RMIS) is open for use as of today, July 28, 2020.  Starting today and throughout the year, please use RMIS by selecting the Fiscal Year 2022 data screens to make any new additions or changes involving Major Property assets, Autos, and Inland Marine items.



Following are a few reminders:





Agencies are now able to access their specific data by selecting the 2022 Fiscal Year drop down arrow key shown on each applicable coverage screen.



  *   All data screens prior to Fiscal Year 2022 are now closed for updates, however the data can be viewed and/or exported into excel format for viewing.





  FOR NEW DATA ENTRIES (versus modifications to existing data):





  *   After selecting the FISCAL YEAR 2022 DROP DOWN ARROW, then click the "GET ALL" button which populates the data to the bottom of the coverage screen.

  *   When entering a new item, remember to change the COVERAGE START DATE FIELD to the effective date you want coverage to begin.   (The date currently defaults to 7-1-21, so it needs to be changed to the date the coverage is to begin for the item entered.)

  *   Remember to click the "ADD" button after entering the new data. Otherwise, the data will not be added, and you will have to start the process over again.

  *   If your agency data is contained on multiple pages in the grid screen, it is easier to confirm the newly added item entered correctly by selecting the last page of data BEFORE entering the item.  After item is entered, it should show up at bottom of the last page.





  FOR MODIFICATIONS TO EXISTING DATA:



  *   After selecting the 2022 FISCAL YEAR DROP DOWN ARROW, then click the "GET ALL" Button which populates the data to the bottom of the coverage screen.



  *   View data at bottom of the screen and identify the line of data to be modified.  Then click the "EDIT" button, which is shown next to the identified item to be modified.  The edit button populates the data to the middle of the screen.

  *   After making modifications to existing data from the middle of the screen, you must click the "MODIFY" or "ADD" button as applicable, or the change will not be accomplished, and you will have to start the process over again.







To REMOVE an item from any of the fiscal year 2022 screens, click the EDIT button next to the item to be removed, then select the REMOVE button.  A pop up will appear and select: "Remove for all of year 2022".







Each agency's major property values showing in the Fiscal Year 2021 coverage screen were copied forward from Fiscal Year 2021.  Building values were trended with a 1.5% increase and the contents and stock/supplies values were trended with a 1% increase.  Mobile equipment values are not increased since they are to be entered at Actual Cash Value, not replacement value.





For agencies who reported data changes to Risk Management when RMIS was previously closed, please add those data changes into the 2022 screens in RMIS as soon as possible. Be sure to change the coverage start date in RMIS to the date you acquired the item.



Some agencies may have already started entering data into the FY2022 screen. Unfortunately you may have to re-enter that information since the FY2021 data overwrites anything in the 2022 screens.



Questions you may have can be directed to me at 208-332-1848 or Kristie Fields 208-332-1849.



Thank you!





Max George

Risk Analyst

Risk Management Program

State of Idaho, Department of Administration

Max.George at adm.idaho.gov<mailto:Max.George at adm.idaho.gov>

(208) 332-1848



Risk Management Mission:  We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.



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