[Icoord] April 1, 2021 to April 1, 2022 AVIATION insurance renewal process

[Max George]

Good morning Insurance Coordinators,

Just a reminder, please see the below email. The deadline is Wednesday, January 27th.

I have also attached an updated list of Risk Management approved charter companies showing that we have certificates on file.

If you have already submitted your agency's information please disregard this notice.

Thanks!


Max George
Risk Analyst
Risk Management Program
State of Idaho, Department of Administration
Max.George at adm.idaho.gov<mailto:Max.George at adm.idaho.gov>
(208) 332-1848

Risk Management Mission:  We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.

From: Max George
Sent: Wednesday, January 6, 2021 2:51 PM
To: icoord at admws.idaho.gov
Cc: Faith Cox <Faith.Cox at adm.idaho.gov>; Kristie Fields <Kristie.Fields at adm.idaho.gov>
Subject: April 1, 2021 to April 1, 2022 AVIATION insurance renewal process

Good Afternoon Insurance Coordinators,

It is time to start the insurance renewal process involving the State's April 1, 2021 Aviation insurance policy. Please open, print and view the attached cover letter BEFORE beginning the process. There is also an attached drone worksheet to complete if your agency owns and uses drones for business operations.

After viewing the cover letter:
1.       Please log into the Risk Management Information System (RMIS). Access to the RMIS program can be found on our website, https://risk.adm.idaho.gov/ then click on the RMIS tab (upper right of page). Also Refer to the RMIS Agency User Manual, if necessary)
2.       Select the applicable line of insurance coverage (Aviation).
3.       After entering into the applicable insurance screen, click on the 2022 Fiscal Year drop down.
4.       Then click "GET ALL" which opens the various data input fields.
5.       Enter applicable information into the RMIS coverage screen for each Aviation Charter trip which occurred in calendar year 2020 (prior calendar year trips).

     *   If applicable, please complete the attached Drone Information template for any drones your agency owns and operates.
6.       When finished entering the annual renewal data into RMIS for Aviation liability, click the "Send to Risk Management" button prior to January 27th, 2021.

If this line of coverage is not applicable to your agency, simply enter into the Aviation section of the 2022 RMIS coverage screen and:

  1.  click the "Get all" button which opens the various data input fields,
  2.  then click the "not applicable" button,
  3.  and finally click the "Send to Risk Management" button as proof that the coverage is declined prior to January 27th, 2021. The process will then be complete.

If you have not been trained to use RMIS, or simply need a refresher, please call Kristie Fields at 332-1869.

All agencies must respond by no later than JANUARY 27TH, 2021.

Thank you!


Max George
Risk Analyst
Risk Management Program
State of Idaho, Department of Administration
Max.George at adm.idaho.gov<mailto:Max.George at adm.idaho.gov>
(208) 332-1848

Risk Management Mission:  We protect Idaho State assets and employees by providing services and resources that minimize the risk of loss.

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