[NCASG] Work Station definition

Wed Dec 2 10:28:39 MST 2020

Hi Jamie, Washington uses the terms provided in the OFM  State Administrative & Accounting Manual (SAAM)<https://www.google.com/url?client=internal-element-cse&cx=006237070161275942077:p4tdjp16bzg&q=https://www.ofm.wa.gov/accounting/saam&sa=U&ved=2ahUKEwi9vve75q_tAhUpJTQIHTfJDlMQFjAAegQIARAB&usg=AOvVaw2NqBdSW4TuruOAgaoP65bf>. The information below is included in the Covid-19 And Mileage Reimbursement<https://www.ofm.wa.gov/sites/default/files/public/resources/covid-19/Covid-19%20And%20Mileage%20Reimbursement.pdf> document posted on OFM’s Covid-19 Accounting Resources<https://www.ofm.wa.gov/accounting/administrative-accounting-resources/covid-19-accounting-resources> page, under the other guidance and communication section:
Official Residence The entire city in which the employee lives.

Official Station This is the entire city in which the employee performs their work.

Temporary Duty Station A fixed location (such as a building) in which the employee has been temporarily assigned to work (i.e. a meeting or training location, or a location where the employee is scheduled to perform a task such as an audit).

Commute:

  *   When an employee’s Official Residence and Official Station are the same, their commute would be the first and last trip within their Official Residence and Official Station.
  *   When an employee’s Official Residence and Official Station are different, their commute would be the first and last trip between their Official Residence and Official Station).
  *   The employee’s normal commute is never reimbursable.

Terri Parker (she/her/hers)
360-515-6299
terri.parker at ofm.wa.gov<mailto:terri.parker at ofm.wa.gov>

From: Caldwell, Jamie B (PERS) <Jamie.Caldwell at ky.gov>
Sent: Wednesday, December 2, 2020 7:19 AM
To: dhr_ncasg_survey_list at admws.idaho.gov
Subject: [NCASG] Work Station definition

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Good morning,

In Kentucky, we are considering amendments to our existing regulatory definition of work station to cover both, a state office and telework/remote location(s), such as an employee’s residence.  Currently, work station is defined as a singular office or residence street address. Because we have more employees working from their residence, on a telework schedule, we are finding that we need the flexibility to assign a primary work location and alternate work location(s). The definition of work station is important to us because it identifies the employee’s appropriate local tax allocation and dictates when personal owned vehicle (POV) mileage reimbursement is due the employee.

If your state resources define work station, or a similar term, in a flexible manner that covers both office and telework/remote locations, would you please share your state’s definition with us.
Your response would be greatly appreciated by Friday, December 4th.

Thank you in advance for your time!

Jamie

Jamie Caldwell
ASSISTANT DIRECTOR
Division of Employee Management | Department of Human Resources Administration
Kentucky Personnel Cabinet
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